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Home My WebLink About04-01-02. CITY OF LAKEVILLE COUNCIL MEETING APRLL 1, 2002 A complete video tape of the City Council proceedings is retained for one year. Mayor Johnson called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council Members Bellows, Mulvihill, Rieb, Luick and Mayor Johnson. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; D. Feller, Finance Director; S. Michaud, Parks & Recreation Director; D. Olson, Community & Economic Development Director; b. Martens, Police Chief; D. Morey, Planning Director; D. Volk, Director of Operations & Maintenance; J. Hennen, Assistant to City. Administrator; C. Friedges, City Clerk. • MINUTES The minutes of the March 18, 2002 City Council meeting and the March 25, 2002 Council work session were approved as presented. SPOTLIGHT ON BUSINESS On behalf of the Economic Development Commission, .Jack Matasosky introduced Steve Spang, CEO and owner of Verified Credentials. STAFF ANNOUNCEMENTS ATTORNEY: Mr. Knutson presented for the Council's consideration a resolution ordering the securing of a vacant building. The Council will consider this item under New Business. ENGINEER: None CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 2 ADMINISTRATOR: Mr. Erickson presented a revised list of utility accounts for certification under Item 11. DIRECTOR OF OPERATIONS & MAINTENANCE: Don Volk presented the March monthly report of the Operations & Maintenance Department. PRESENTATIONS/INTRODUCTIONS Steve Michaud introduced Senior Center Coordinator Linda Walter and Prime Timers President Gene Hedmann. Mr. Hedmann provided an overview of the volunteer activities scheduled to take place at the Senior Center during Volunteer Recognition Week. Council Member Rieb read the proclamation for Volunteer Recognition Week, April 22-26, 2002. Mr. Erickson presented the International Institute of Municipal Clerks certification to City Clerk Charlene Friedges. CITIZENS' COMMENTS None CONSENT AGENDA Council members added Item 13 to the consent agenda. 02.36 Motion was made by Luick, seconded by Rieb to approve the consent agenda items as follows: a. Claims for payment. b. Receive minutes of the following advisory committee meetings: Park, Recreation & Natural Resources Committee, March 20, 2002 Planning Commission, March 21, 2002 Telecommunications Commission, March 12, 2002 c. Resolution No. 02-58 establishing the Employee Position Evaluation Committee. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 3 d. Ordinance No. 709 extending the gravel. mining .moratorium by twelve months. e. Agreement with Dakota County for traffic control signal at County Road 46 and Highview Avenue, Improvement Project 02-02. f. Resolution No. 02-59 approving plans and specifications and setting a .bid date for Improvement Projects 01-02, 02-04 and 02-05. g. Resolution No. 02-60 accepting donation from Dakota Electric Association to the Police Department Crime Prevention and Child Safety Programs. h. Resolution No. 02-61 accepting donation from Barb L. Geibe. i. Resolution No. 02-62 authorizing the execution of a Lease .Agreement providing for the construction and .equipping of anew fire station and the lease thereof by the City and approving the form of a resolution and an official statement. j. Resolution No. 02-63 authorizing transfer of certain real property (Fire Station #4 site) to the Housing and Redevelopment Authority of Lakeville, Minnesota. k. Real Estate Purchase Agreement, House Lease and Relocation Agreement with Bonnie Chastain for property located at 18961 Interstate Highway 35. I. Temporary drainage and utility easement agreement with Samuel H. Hertogs and Anne F. McMenomy. m. Resolution No. 02-64 amending the 2002 Schedule of Fees. n. Resolution No. 02-65 accepting donation from. Run-N-Fun to the Parks & Recreation Department. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 4 o. Grant Agreement with the Metropolitan Regional Arts Council for a Management Consulting Fund Grant in the amount of $1,000.. 13. Resolution No. 02-69 approving the final plat of Village Creek Third Addition. Roll call was taken on the motion. Ayes, Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 9 Mayor Johnson opened the continued public hearing related to a business subsidy for Coons LLC, d.b.a. Advanced Wireless Communications. The City Clerk attested to publication of the legal notice. Mr. Olson outlined the request of Advanced Wireless to purchase Lot 2, Block 1, Fairfield Business. Campus 2"d Addition . from. the City of Lakeville for the purpose of constructing a new corporate headquarters. The company, he explained, focuses on the sales and .service of wireless communications and two- way radio products to both consumers and businesses. A Contract for Private Redevelopment has been prepared, whereby Advanced Wireless Communications agrees to construct atwo-story, 23,000 square foot building with substantial completion by December 31, 2002. Advanced Wireless also agrees to a minimum. market value for property tax purposes of $1,575,000 until the maturity date of any outstanding bonds for the Fairfield Business Campus TIF District. The building is anticipated to generate property taxes of approximately $57,000 per year. The company also agrees to create a minimum of 14 jobs within the next two years. The wage level goal of these jobs will be $30,000 per year. Advanced Wireless Communications also agrees to pay park dedication fees and storm sewer area charges. The Economic Development Commission has reviewed the. proposed contract and unanimously recommended approval. Mr. Ben Coons, President/CEO of Advanced Wireless Communications, thanked the City staff for working with his company on this project. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 5 Mr. Olson pointed out that this is the last parcel in Fairfield Business Campus to be developed. 02.37 Motion was made by Luick, seconded by Rieb to close the public hearing to consider a Contract for Private Redevelopment (Business Subsidy) for Advanced Wireless Communications. Roll call was taken on the motion. Ayes, Johnson, Mulvihill, Rieb, Luick, Bellows. 02.38 Motion was made by Mulvihill, seconded by Rieb to approve Resolution No. 02-66 approving the Contract for Private Redevelopment between the City of Lakeville and Coons Family, LLC (Advanced Wireless Communications). to assist with the development of a new commercial building in the Fairfield Business Campus Redevelopment Tax Increment Financing District. • Roll call was taken on the motion. Ayes, Mulvihill, Rieb, Luick, Bellows, Johnson. ITEM 10 Mr. Morey presented for the Council's consideration an Environmental Assessment Worksheet for.. the Prairie Lake mixed use development. The Prairie Lake Sketch plan, which was previously approved by the City Council, consists of 76 single-family lots, six twin-home units and 222 attached townhouse unitson 158 acres of land located north of 185th Street and west of Kenyon Avenue. The next step, he explained, would be to process the preliminary plat following the City Council's decision on the EAW. Staff is recommending the City Council receive the EAW and authorize .its distribution consistent with Minnesota Statutes and Environmental Quality Board (EQB) Rules. The primary distribution is to the EQB for. publication of a 30-.day comment period, beginning approximately April 15th.. The EAW will also be submitted to the U.S. Corps of Engineers, the Environmental Protection Agency, other federal and state agencies and the local libraries. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 6 02.39 Motion was made by Rieb, seconded by Mulvihill to receive the Environmental Assessment Worksheet for Prairie Lake and authorize distribution consistent with Minnesota State Statutes and. Environmental Quality Board Rules. Roll call was taken on the motion. Ayes, Rieb, Luick, Bellows, Johnson, Mulvihill. ITEM 11 Mayor Johnson opened the public hearing on the certification of delinquent utility accounts. The City Clerk attested to mailing and publication of the legal notice. Mr. Feller presented the list of delinquent utility .accounts being certified to the County Treasurer/Auditor, which totals $60,594.05. This amount includes a $25 service charge and 18% interest for the period of April 1, 2002 until December 31, 2003. No interest is charged if the entire amount is paid within 30 days of adoption of the assessment. There were no questions or comments from the City Council or members of the audience. 02.40 Motion was made by Luick, seconded by Rieb to close the public hearing on the certification of delinquent utility accounts. Roll call was taken. on the motion. Ayes, Luick, Bellows, Johnson, Mulvihill, Rieb. 02.41 Motion was made by Luick, seconded by Rieb to approve Resolution No. 02-67 certifying unpaid water, sanitary sewer, storm sewer and street lighting charges to the County Treasurer/Auditor to be collected with other taxes on said property. Roll call was taken on the motion. Ayes, Bellows, Johnson, Mulvihill,. Rieb, Luick. The City Council amended the agenda to consider Items 14 and 15 at this time. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 7 • ITEMS 14-15 Mr. Morey presented the request of Independent School District 194 for interim use permits to allow temporary classrooms at Cherry View Elementary School and at JFK Elementary School. Mr. Morey explained that the temporary classrooms ar-e being requested due to student growth in the district. Adding temporary classrooms at this time would prevent modifying the existing elementary school boundaries. .ISD 194 will hold a school bond referendum on April 23rd requesting funds for a second high school and a 200-student addition to Oak Hills Elementary School.. If the bond referendum passes, school district officials anticipate the new school facilities will be constructed before the 2005-2006 school year: The. interim use .permit requires that the temporary structures be removed no later than August 1, 2005. If the structures are not removed by that date, they shall be considered permanent structures, and sanitary sewer and water hook-up charges would be due at that time. Mr. More addressed the issue. of arkin at Cherr View Y p 9 Y Elementary School. He explained that ISD 194 will add 12 parking spaces to the area located on the east side of the school, for a total of 119 parking spaces. The additional stalls will have a gravel surface initially. The interim use permit requires that this area be paved no later than August 1, 2004. Due to close proximity of the temporary classrooms and the handicapped parking area at Cherry View Elementary School, the interim use permit requires the installation of six bollards between the stairway and the handicap accessible ramp. Lonnie Smith, Director of Business Services for School District 194, explained the need for the temporary classrooms due to the school bond referendum that failed last fall. Council Member Luick was concerned with the fact that the west doorway of the temporary facility at Cherry View Elementary School appears to come right out into the parking lot area. Mr. Smith explained that generally students exit the temporary classrooms through the main school building. The doorway of the temporary facility would only be used for CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 .PAGE 8 emergency purposes. Council Member Luick stated that would be his preference. 02.42 Motion was made by Bellows, seconded by Rieb to receive the Planning Commission's Findings of Fact and Recommendation and .approve the following: • Interim Use Permit to allow temporary classrooms at Cherry View Elementary School, 8600 - 175t" Street West • Agreement with State of Minnesota, Department of Administration, for contract inspection services at Cherry View Elementary School • Interim Use Permit to allow temporary classrooms at JFK Elementary School, 21240 Holyoke Avenue • Agreement with State of Minnesota, Department of Administration, forcontract inspection services at JFK Elementary School • Roll call was taken on the motion. Ayes, Johnson, Mulvihill, Rieb, Luick, Bellows. ITEM 12 City Engineer Keith. Nelson presented the 2002-2006 Capital Improvement Plan. He explained that the plan is consistent with the 2002-2006 CIP that was presented to the City Council at the February 25t" work session, with the exception of several changes made by the Parks, Recreation & Natural Resources Committee. (See memorandum from Parks & Recreation Director dated March 19, 2002, on file in the City Clerk's office.) The Planning Commission held a public hearing on the 2002-2006 CIP and found. the plan to be consistent with the City's Comprehensive Land Use Plan. Mr. Nelson provided a detailed overview of the County Road 60/I-35 interchange improvements, which is approximately an $8 million project. The first phase is expected to be completed by October 15t", which coincides with the opening of the Timbercrest project. The first phase consists of the reconstruction of County Road 60 from I-35 to Orchard Trail. The project will include adding a fourth lane underneath the I- CITY OF LAKEVILLE COUNCIL. MEETING APRIL 1, 2002 PAGE 9 35 bridge, construction of the full interchange (button-hook) and realignment of the. Kenrick Avenue and southwest frontage roads. Also included is the trunk sanitary sewer crossing under I-35 from 179t" Street on the west side to 181St Street near the Timbercrest development. Mr. Nelson pointed out that the interchange project cannot commence without state aid and federal highway interchange access approval of the final plans and specifications, which is expected to be completed within the next two weeks. Mr. Nelson provided an overview of the proposed interchange design, access requests and the necessary funding from MnDOT. He also pointed out that MnDOT has agreed to maintain the north-bound off ramp.. In addition to the County Road 60 interchange improvements, Mr. Nelson provided. a complete list of projects identified in the five-year Capital Improvement Plan. (See. Lakeville Capital Improvement Plan 2002-2006 dated March 2002 on file in the City Clerk's office.) Mr. Feller provided financing options associated with the Capital Improvement Plan. He outlined the five basic funding sources as follows: • Public Works Reserve Fund • Storm Sewer Trunk Fund • Water Trunk Fund • Sanitary Sewer Trunk Fund • Park Development Fund Mr. Feller stated the only proposed debt included in the 2002- 2006 CIP was for the Fire Station lease revenue bonds in 2002 and state aid bonds in 2004 and 2006. The minimal: debt financing requirements is attributable to the sale of $1.4 million of special assessment receivables from the Public Works Reserve Fund to the Sanitary Sewer Trunk Fund. 02.43 Motion was made by Mulvihill, seconded by Bellows to approve Resolution No. 02-68 adopting the 2002-2006 Capital Improvement Plan. Roll call was- taken on the motion. Ayes, Mulvihill, Rieb, Luick, Bellows, Johnson. CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 10 ITEM 16 02.44 Motion was made by Mulvihill, seconded by Bellows to appoint Ashley Jacobs (youth. representative) to the Lakeville Area Arts Center Board for the remainder of a three-year term expiring on December 31, 2003. Roll call was taken on the motion.. Ayes, Rieb, Luick, Bellows, Johnson, Mulvihill: 02.45 Motion was made by Rieb, seconded by Mulvihill to appoint Thomas Smith to the Economic Development Commission for the remainder of a three-year term expiring on December-31, 2003. Roll call was taken on the motion. Ayes, Luick, Bellows, Johnson, Mulvihill, Rieb. 02.46 Motion was made by Bellows, seconded by Mulvihill to appoint Kerrin Swecker to the Planning Commission for the remainder of a three-year term expiring on December 31, 2002. Roll call was taken on the motion. Ayes, Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 17 02.47 Motion by Mulvihill, seconded by Luick to hold. a Council work session on Monday, April 8, 2002 at 5:30 p.m. Roll call was taken on the motion. Ayes, Johnson, Mulvihill, Rieb, Luick, Bellows. UNFINISHED BUSINESS None NEW BUSINESS The City Attorney presented for the. Council's consideration a resolution ordering securing of a vacant building located at i 8591-210t" Street West. He explained that the building .sustained damage as the result of a recent fire. The building is CITY OF LAKEVILLE COUNCIL MEETING APRIL 1, 2002 PAGE 11 unsecured, vacant and left open to trespass. The Fire Chief has requested .this action due to safety concerns. 02.48 Motion was made by Mulvihill, seconded by Rieb to approve Resolution No. 02-70 ordering. securing of a vacant building located at 8591 - 210t" Street. West. Roll call was taken on the motion. Ayes, Mulvihill, Rieb, Luick, Bellows, Johnson. ANNOUNCEMENTS Next regular Council meeting, April 15, 2002 Mayor. Johnson adjourned the meeting at 8:50 p.m. Respectfully submitted, • Charlene Fried es it Clerk 9 ~ Y ____ ~1 Robert D. ]oh on, Mayor •