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HomeMy WebLinkAbout03-18-02CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 200.2 A complete video tape of the City Council proceedings is retained for one year. Mayor Johnson called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Rolt call was taken. Present: Council Members Bellows, Mulvihill, Rieb, Luick and Mayor Johnson. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; D. Feller, Finance Director; S. Michaud, Parks & Recreation Director; D. Olson, Community & Economic Development Director; D. Martens, Police Chief; D. Morey, Planning Director; D. Volk, Director of Operations & Maintenance; J. Hennen, Assistant to City Administrator; J. • Hawkins, Deputy Clerk. MINUTES The minutes of the March 4, 2002 City Council meeting and the February 25, 2002 Council work session were approved as presented. SPOTLIGHT ON BUSINESS Economic Development Commission member Jim Emond introduced Dave Franks, Manager of Lakeville AmericInn. The AmericInn, 17145 Kenyon Avenue, employs 17 people and has taken an active role in the community since it opened five years ago. The motel is a member of the Lakeville Area Chamber of Commerce and CVB and works through local .churches to provide emergency housing. City Administrator Robert .Erickson thanked Mr. Franks and AmericInn for their participation in the community and for their cooperation during the recent frontage road realignment project. CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 2 STAFF ANNOUNCEMENTS ATTORNEY: None ENGINEER:. None ADMINISTRATOR: Mr. Erickson stated that there was a minor error in the agenda memo for Item 8.i. and distributed a corrected page. CHIEF OF POLICE: Chief Martens presented the February Police Department monthly report. PARKS & RECREATION DIRECTOR: Steve Michaud presented the February monthly report of the Parks & Recreation Department. FIRE CHIEF: Chief Barth presented the 2001 Fire Department Annual Report. • Mayor Johnson commended Don Volk and his staff on the excellent snowplowing efforts following the recent storm. PRESENTATIONS/INTRODUCTIONS State Representative Mary Liz Holberg provided an update of the current legislative session. Mr. Erickson expressed his appreciation with the effective communication which exists between the City. of Lakeville and legislative and senate representatives. Mayor Johnson thanked Representative Holberg for her comments. Council Member Luick read a proclamation proclaiming Saturday, May 4, 2002 as Arbor Day in Lakeville. This year's Arbor Day celebration will be conducted at Highview Heights Park beginning at 10:00 a.m. CITIZENS' COMMENTS None • CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 3 CONSENT AGENDA 02.30 Motion was made by Luick, seconded by Rieb, to approve the consent agenda items as follows: a. Claims for payment. b. February Investment Report. c. Receive minutes of the following advisory committee meetings: • Planning Commission, March 7, 2002 • Parks, Recreation & Natural Resources Committee, March 6, 2002 • Lakeville Area Arts Center Board, March 7, 2002 • Economic Development Commission, February 26, 2002 • d. Resolution No. 02-47 approving change orders for Improvement Project 00-18, City Hall expansion/renovation. e. Second Amendment to Site Lease Agreement with AT&T Wireless Services of Minnesota, Inc. f. Authorize submittal of an application for 2002 Assistance to Firefighters Grant Program. g. Approve specifications and set a bid opening for April 5, 2002, at 2:00 p.m. for aClass Apumper/heavy rescue fire truck. h. Authorize sale of 1989 Chevrolet 1-ton mini-pumper. i. Agreement for Services Performed by Independent Contractor, Paul Strande, Golf Instructor. j. Resolution No. 02-48 accepting $250 donation from Lakeville Jaycees for the 2002 Recreation Sponsorship Program. k. Resolution No. 02-49 authorizing application to the Metropolitan Regional Arts Council for the purpose of obtaining an Arts Activities Support Grant. I. Resolution No. 02-50 authorizing submittal of Outdoor Recreation Grant Program application for Lake Villa CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 4 neighborhood park; and Resolution No. 02-51 authorizing submittal of Outdoor Recreation Grant Program application for Central District/Village Creek Greenway. m. Special home occupation permit to allow the operation of a massage therapy business. at 17071 Everest Path. n. Ordinance No. 708 amending the Shoreland Overlay District section of the Zoning Ordinance related to development requirements for properties with bluffs. o. Resolution No. 02-52 approving plans and specifications and setting a bid date for the Lakeville Ames Ice Arena seating project. Roll call was taken on the motion. Ayes: Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 9 • Mayor Johnson opened the public hearing to consider granting a business subsidy in excess of $100,000 for Advanced Wireless. Communications, located in the Fairfield Business Campus Redevelopment TIF District. Community & Economic Development Director Dave Olson explained that representatives of Advanced Wireless have. requested continuation of this public hearing. until April 1, 2002 to allow ample time. for their attorney to review the proposed agreement. 02.31 Motion was made by Rieb, seconded by Mulvihill, to table the public hearing to consider granting a business subsidy in excess of $100,000 for Advanced Wireless Communications until the April 1, 2002, City Council meeting. Roll call was taken on the motion. Ayes: Johnson, Mulvihill, Rieb, Luick, Bellows. ITEM 10 Mr. Morey presented the preliminary and final plat of Vistaglen, which consists of four twinhome lots on the north side of 165th Street, west of Java Lane. Mr. Morey stated that concerns and issues that had been discussed at a neighborhood meeting and at CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 5 the Planning Commission public hearing had been addressed. In order to resolve a drainage problem in the .adjacent Crystal Ridge Estates, the developer will install storm sewer improvements between the Vistaglen development and Crystal Ridge Estates. The City will reimburse the developer for the cost of the storm sewer improvements as outlined in the development contract. In conjunction with the plat, the developer is requesting the vacation of a portion of an existing boundary drainage and utility easement. The Parks, Recreation and Natural Resources Committee is recommending a cash contribution to satisfy the park dedication requirement. The Planning. Commission recommended approval subject to seven stipulations. The developer has signed a Development Agreement and submitted the appropriate Letter of .Credit. Staff is recommending City Council adopt two resolutions approving the preliminary and final plat and vacating the drainage and utility easements. 02.32 Motion was made by Rieb, seconded by Mulvihill, to approve • Resolution No. 02-53 approving the preliminary and final plat of Vistaglen and Resolution No. 02-54, vacating .the drainage and utility easement.. Roll call was taken on the motion. Ayes: Rieb, Luick, Bellows, Johnson, Mulvihill. Vistaglen Developer Ed McMenomy stated that he has enjoyed working with the Lakeville City staff through his development approval process. ITEM 11 City Engineer Keith Nelson and Consulting Engineer Tom Prew of TKDA provided an overview on the design for widening Ipava Avenue from 165th Street to 176th Street, City Improvement Project 01-10. Mr. Nelson presented results of a recent study of traffic patterns and traffic counts in the area completed by SRF. The proposed improvements include. widening the west side of Ipava Avenue an additional four feet to provide enough width for two lanes of traffic, plus a center lane for left turn movements. The project would also include 8-foot lighted trails on both sides of Ipava. All intersection approaches at Ipava Avenue and 175tH CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 6 Street would be reconstructed with turn lanes to increase capacity and reduce congestion. Special Legal Counsel, Jim Walston, is seeking approval to proceed with the acquisition of easements, which will be required from six property owners. Also, the project includes the extension. of well collection pipe from 175t" Street to North Park for future Well # 17. Apush-button activated pedestrian crossing signal is being proposed at the northerly entrance to North Park. Staff is recommending City Council approve a resolution authorizing TKDA to prepare final plans and specifications for widening Ipava Avenue from 165th Street to 176th Street and a resolution authorizing acquisition of permanent and temporary'. easements in connection with City Improvement Project 01-10. Mayor Johnson asked if traffic flow is compromised where roadways narrow from three to two lanes. Mr. Nelson stated that it is an accepted practice. Council Member Rieb asked what the anticipated timeline would be for the project. Council Members were told the project would begin approximately June lst and be completed early in September. Council Member Luick asked if a retaining wall would be needed and was told that the wall would be similar to the one along Klamath Trail with afour-foot vinyl-covered chain link fence. Council Member Bellows asked if there were statistics on accidents which correlated with the traffic counts. Police Chief Martens will obtain this information for Council. 02.33 Motion was made by Mulvihill, seconded by Bellows, to approve. Resolution No. 02-55 authorizing acquisition of permanent and temporary easements and Resolution No. 02-56, authorizing TKDA to prepare final plans and specifications for City Improvement Project 01-10. Roll call was taken on the motion. Ayes: Lulck, Bellows, Johnson, Mulvihill, Rieb. • CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 7 ITEM 12 Gary Tushie, .Tushie Montgomery Architects, Inc., stated that over 100 sets of plans were sent out to contractors for the Fire Station #4 project. As hoped, the market conditions were very favorable, with competitive bids received from 19 general contractors. S/L National Corporation's low bid in the amount of $1,618,100 is approximately $350,000 below the architect's estimate and includes two desired add alternates. This results in a proposal to reduce the bond issue from $2,930,000 to $2,535,000. The favorable construction bids and the subsequent modification to the bond issue will result in an approximately $30,000 per year reduction in debt service cost for the 20-year. life of the bonds. The project is proposed to commence in April and be completed in January of 2003, or possibly as soon as November. The Fire Chief, Assistant to City Administrator and Tushie Montgomery Architects, Inc. are recommending. approval of a resolution awarding a contract for the construction of Fire Station . #4, City.Improvement Project 01-14, to S/L National Corporation. Fire Chief Danny Barth introduced Steve C. Leverington, co- president of S/L National Corporation and a Lakeville resident, who provided background on their company. Mayor Johnson thanked the Fire Department members who worked with staff and the architects on the design of the project. Mr. Tushie stated it was truly a team effort. 02.34 Motion was made by Mulvihill, seconded by Luick, to approve Resolution No. 02-57 awarding the contract for the construction of Fire Station #4, City Improvement Project 01-14, to S/L National Corporation. Roll call was taken on the motion. Ayes: Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 13 City Council members considered dates for a work session for the purpose of interviewing six applicants for vacancies on the EDC, Planning Commission and Arts Center Board. CITY OF LAKEVILLE COUNCIL MEETING MARCH 18, 2002 PAGE 8 02.35 Motion was made by Luick, seconded by Bellows, to set a Council work session for March 25, 2002 at 5:30 PM. Roll call was taken on the motion. Ayes: Johnson, Mulvihill, Rieb, Luick, Bellows. UNFINISHED BUSINESS None NEW BUSINESS Council Member Rieb commended staff on the excellent "Treating Your Customers Like Gold" seminar, which was recently offered to City employees. ANNOUNCEMENTS Next regular Council meeting, Monday, April 1, 2002 Council work session, March 25, 2002 Mayor Johnson adjourned the meeting at 8:35 PM. Respectfully submitted, Robert D. J nson, Mayor Judi Hawkins, Deputy Clerk J