Loading...
HomeMy WebLinkAboutItem 06.mApril 4, 2014 Memorandum of Understanding with DARTS For Senior Transportation Services in 2014 April 7, 2014 City Council Meeting Item No. Proposed Action Staff recommends adoption of the following motion: Move to approve a Memorandum of Understanding_ with DARTS for Senior Transportation Services in 2014. Passage of this motion will result in the City contributing $5,000 for DARTS to provide senior transportation service in Lakeville three days a week in 2014. Overview DARTS recently applied for and received from the Metropolitan Area Agency on Aging a grant to provide transportation service to older adults (60 years and older) in Dakota County. DARTS is currently approaching select cities in Dakota County in hopes of partnering with these cities to provide service starting this spring. DARTS is asking each city to contribute $5,000 annually for service that will extend through 2014. DARTS will provide door-to-door transportation service to any location in these five cities but will only pick-up residents in the cities that have participated in the funding. The current plan for operation of the DARTS Title III transportation service is eight hours per day, three days per week (Tuesday -Thursday 7:30 a.m. to 4:30 p.m.). Participants are requested to pay a sliding fee from $3.50-$7.50 each way, but no rider will be refused service if unable to pay. For this reason, staff is recommending participation be limited to a one-year pilot program and to assess the need and usage of the service prior to committing to future years. This issue was discussed at a City Council Work Session on March 24tH Primary Issues to Consider • Is there a demonstrated demand for this type of transportation service? A survey completed in late 2013 by the Dakota County Communities for a Lifetime of 150 seniors demonstrated a need for this type of service in Lakeville. Supporting Information • Proposed orandum of Understanding with DART5, David L. Olson Brett AltergottF Community and Economic Development Director Park & Recreation Financial Impact: $ 5,000 Budgeted: Y/N N Source: Contingency Fund MEMORANDUM OF UNDERSTANDING (MOU) Between the City of Lakeville and DARTS A. DARTS (a Minnesota non-profit organization) shall provide transit service coverage in the City of Lakeville, a Minnesota municipal corporation ("City"), for residents age 60 and older and who live within the City, consistent with DARTS grant application and grant agreement with the Metropolitan Area Agency on Aging dated B. OPERATIONAL COSTS: 1) Maintenance: DARTS shall perform all maintenance on the vehicle(s) that will be used for this transit service and will be at DARTS sole expense. 2) Dispatching, Ride Takers, Scheduling and Administrative Work: DARTS shall be responsible for all such duties and tasks needed to perform the daily operations in providing this service to the community. 3) Marketing: Both the City and DARTS will market the new transit service in their various publications and on their own websites. 4) Ownership: DARTS shall be the listed owner of all vehicles used when providing the transit service. 5) Transit Drivers: DARTS shall provide an appropriately licensed driver and shall be responsible for all costs associated with providing said driver during the times it provides transit service in Lakeville. 6) Storage of Transit Vehicle: DARTS shall store the vehicle used to provide the transit service. 7) Vehicle Markings: DARTS shall be responsible for providing a vehicle decal on the bus that identifies it as the bus providing transit service in the City. All vehicles used while providing the transit service shall have the same vehicle decal so riders will recognize the vehicle. C. FARES: DARTS shall be responsible for determining and collecting the fare charged to riders who want to utilize this transit service. All fares collected by DARTS shall be retained by DARTS and shall be used towards covering transit service operational costs. D. CITY CONTRIBUTION: The City agrees to contribute $5,000.00 in exchange for DARTS providing one year of transit service. The City has no obligation to make any additional or subsequent payment to DARTS. E. REPORTS: DARTS will track and record passenger trip data for all rides provided. A written report with this information will be provided to the City on a quarterly basis no later than 20 days after the close of the quarter being reported. F. TRANSIT SERVICE SCHEDULE: DARTS agrees to provide transit service on at least three days per week from 8:00 a.m. to 4:30 p.m. G. TERM: This MOA provides transit service in the City through April 1, 2015 with the knowledge that one of the other sources of funding (Metropolitan Area Agency on Aging) for this service operates on a financial cycle of 1/1/14 — 12/31/14 and DARTS must apply annually for the next year's funding, for the next four years. The City may annually extend this agreement with DARTS upon commitment to finance succeeding yearly operations in an amount mutually agreeable to both DARTS and the City." H. DEFENSE, INDEMNITY AND INSURANCE: DARTS agrees to defend and hold harmless the City from any and all claims arising out of the DARTS providing this service. Nothing in this Agreement is intended to create or establish a joint enterprise or operation. DARTS shall provide to the City a Certificate of Commercial Liability Insurance that shall include the following requirements: 1. DARTS insurance company will waive its right to assert the immunity of the City as a defense to any claims made under said insurance. DARTS shall take out and maintain during the life of the contract, General Liability & Automobile Insurance, including Contingent or Protective Insurance to protect the DARTS from damage claims arising for operations under this Agreement, which shall protect DARTS and any subcontractor performing work covered by this contract, from claims for damages for personal injury including accidental death under this contract whether such operations by DARTS or by any subcontractor or by anyone directly or indirectly employed by either of them and the amounts of the insured shall be as follows: DARTS and their subcontractors, if any, must provide Worker's Compensation Insurance for all employees in accordance with the statutory requirements of the State of Minnesota, including Coverage B, Employer's liability. Evidence of subcontractor insurance shall be filed with DARTS. Minimum limits of liability shall be as follows: ❑ $2,000,000 Per Occurrence 2 ❑ $2,000,000 Annual Aggregate ❑ $2,000,000 Annual Aggregate Insurance coverages should include the following: ❑ Premises and Operations Bodily Injury and Property Damage ❑ Personal and Advertising Injury ❑ Blanket Contractual ❑ City of Lakeville listed as additional insured DARTS shall maintain insurance to cover claims, which may arise from operations under a contract with the City, whether such operations are by DARTS or subcontractor or by anyone directly or indirectly employed under this contract. If DARTS work involves working with, or the potential release of, a hazardous substance, then DARTS shall be required to procure double the insurance policy limits of those above. DARTS By: _ Title: Dated: CITY OF LAKEVILLE Matt Little Mayor Dated: Charlene Friedges City Clerk Dated: 3