HomeMy WebLinkAbout03-17-14CITY OF LAKEVILLE
CITY COUNCIL MEETING MINUTES
March 17, 2014
Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall.
Members Present: Mayor Little, Council Members Davis, Swecker, Anderson and LaBeau
Staff Present: Steve Mielke, City Administrator; Roger Knutson, City Attorney; Jeff Long,
Police Chief; Chris Petree, Public Works Director; David Olson, Community & Economic
Development Director; Dennis Feller, Finance Director; Brett Altergott, Parks & Recreation
Director; Daryl Morey, Planning Director; Allyn Kuennen, Administrative Services Manager;
Charlene Friedges, City Clerk
3. Citizen Comments: Tammy Erickson, representing Country Joe Homes, expressed her
concern regarding the proposed water tower placement along Holyoke Avenue near the
Crescent Ridge development, which she feels will greatly affect lot sales and the value of the
homes in that neighborhood. She urged the City Council to seek an alternative location.
Mayor Little asked the Public Works Director to get in touch with Ms. Erickson regarding her
concerns. It was pointed out that the City Council has not yet made a decision on the location
for the water tower.
4. Additional Agenda Information: None
5. Presentations/Introductions
Chief Long presented the February Police Department monthly report.
Mr. Altergott presented the February Parks & Recreation Department monthly report.
6. Consent Agenda
Motion was made by Davis, seconded by LaBeau to approve the consent agenda items as
follows:
a. Claims for payment
b. Minutes of the March 3, 2014 City Council meeting
c. Minutes of the February 24, 2014 Council work session
City Council Meeting Minutes, March 17, 2014
Page 2
d. Joint Powers Agreement with Dakota County for a household hazardous waste drop-off
day event
e. Resolution No. 14-16 approving plans and specifications and setting a bid date for 2014
miscellaneous roadway repairs
f. Resolution No. 14-17 accepting donation from Wal-Mart Stores, Inc. to the Police
Department
g. Resolution No. 14-18 authorizing the sale of equipment
h. Temporary on -sale liquor license for Lakeville Rotary
i. Agreement with Minnesota Dirt Works, Inc. for Kenyon Avenue erosion improvements,
Improvement Project 13-17
j. Engineering Services Agreement with Barr Engineering Co. for ground water modeling
and well siting
Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson, LaBeau
7. 2014 Street Reconstruction Project
Mr. Petree provided background and a brief overview of the 2014 street reconstruction
project. The project area includes portions of Cedar Highlands, Dodd Pointe, Donnay's
Valley Park, Niakwa Village and Sunrise Village.
Project Manager Monica Heil, WSB Engineering, presented the bid results and proposed
assessments for this project. Based on the low bid, the overall project cost is now
approximately $9.3 million, a reduction of 9.8% from the feasibility report estimate. As a
result, the proposed assessments to the benefiting property owners will also be less than the
original estimate.
Mr. Petree requested the City Council approve a resolution calling a public assessment
hearing to be held on April 21, 2014. Staff will hold a neighborhood meeting on April 101.
Motion was made by Swecker, seconded by LaBeau to approve Resolution No. 14-19 calling a
public hearing on proposed assessments for Improvement Project 14-02.
Roll call was taken on the motion. Ayes - Little, Swecker, Anderson, LaBeau, Davis
City Council Meeting Minutes, March 17, 2014 Page 3
8. Engineering Services Agreement with Black & Veatch
Mr. Petree presented an engineering services agreement with Black & Veatch for
improvements to the Lakeville Water Treatment Facility. He explained that the filter loading
study completed last year showed that the facility, as it is currently configured, can increase its
capacity from 20 million gallons per day to 26.5 million gallons per day with some interim
improvements. This will delay the ultimate expansion of the treatment facility for eight to ten
years. It will also eliminate the need for a satellite facility along the Cedar Avenue corridor.
The proposed agreement allows Black & Veatch to begin engineering and design work related
to the interim improvements.
Council Member LaBeau questioned the language in the agreement regarding change orders,
which states that no payment will be due or made for work done in advance of City Council
approval. Since this practice is not always followed, she suggested revising the language to
reflect current practice.
The City Attorney stated that normal practice is to have change orders approved in advance
by the City Council, although there are occasions when work needs to be completed before
the City Council meets. He felt that the language is appropriate as written.
Council Member Anderson stated that he is aware of occasions where change orders have
been approved after the fact, and the City should work within the language of the agreement.
He asked staff to keep the Council apprised of any additional work that would necessitate the
need for an immediate change order. He asked staff and the City Attorney to develop a
process for Council notification when circumstances require a change order.
Council members expressed appreciation for the hard work of staff to operate efficiently and
recognized that the agreement is a not to exceed rate.
Motion was made by Davis, seconded by Anderson to approve the Agreement for
Professional Engineering Services with Black & Veatch Corporation for improvements to the
Lakeville Water Treatment Facility.
Roll call was taken on the motion. Ayes - Swecker, Anderson, LaBeau, Davis, Little
9. Unfinished business: none
10. New business: none
11. Announcements: Next regular Council meeting, April 7, 2014
Council Work Session, March 24, 2014
City Council Meeting Minutes, March 17, 2014
Mayor Little adjourned the meeting at 7:43p.m.
Respectfully submitted,
Charlene Friedges, City,
Matt L ttle, Mayor'
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