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Home My WebLink About04-21-14CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES April 21, 2014 Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Members Present: Mayor Little, Council Members Davis, Swecker, Anderson and LaBeau Staff Present: Steve Mielke, City Administrator; Roger Knutson, City Attorney; Jeff Long, Police Chief; Chris Petree, Public Works Director; David Olson, Community & Economic Development Director; Dennis Feller, Finance Director; Brett Altergott, Parks & Recreation Director; Daryl Morey, Planning Director; Allyn Kuennen, Administrative Services Manager; Charlene Friedges, City Clerk 3. Citizen Comments: None 4. Additional Agenda Information: Mr. Mielke provided additional information for item 6k. 5. Presentations/Introductions Mr. Altergott asked the City Council to proclaim April 26, 2014 Arbor Day in Lakeville. Council Member Swecker read the proclamation. Mr. Altergott presented the March Parks & Recreation Department monthly report. Chief Long presented the March Police Department monthly report. 6. Consent Agenda Motion was made by Anderson, seconded by Davis to approve the consent agenda items as follows: a. Claims for payment b. Minutes of the April 7, 2014 City Council meeting c. Minutes of the March 31 and March 4 City Council work sessions d. Accept resignation of Joel Akason from the Economic Development Commission e. Joint Powers Agreement between the cities of Farmington and Lakeville for 2014 crack sealing and maintenance of trails City Council Meeting Minutes, April 21, 2014 Page 2 f. Ordinance No. 921 amending Title 3, Chapter 1, of the Lakeville City Code concerning liquor license fee refunds g. Resolution No. 14-27 accepting donations to the Parks & Recreation Department h. Joint Powers Agreements with Dakota County for Right -of -Way Acquisition along Dodd Boulevard from 1941' Street to 185th Street, Improvement Project 13-09, and along Kenwood Trail from Dodd Boulevard to 185th Street, Improvement Project 14-10 i. Resolution No. 14-28 approving a Real Estate Purchase Agreement for property located at 19348 Dodd Boulevard j. Resolutions No. 14-29 and 14-30 establishing and revoking Municipal State Aid streets k. Joint Powers Agreement with Dakota County for cost share related to Pictometry aerial photography 1. Final acceptance of public utilities in Summerlyn ? Addition m. Resolution No. 14-31 establishing Cherry View Elementary School as the polling place for Precinct No. 12 n. Stone Ridge South final plat 100 day extension o. Resolution No. 14-32 approving the final plat of Spirit of Brandtjen Farm 141 Addition; and Resolution No. 14-33 designating "no parking" areas on Equestrian Trail and Envoy Way p. Extension of the on -sale liquor license for Teresa's Mexican Restaurant to allow the sale of alcohol and live entertainment in the fenced -in area of the parking lot on May 5, 2014 q. Resolution No. 14-34 approving the final plat of Chokecherry Hill 2nd Addition Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson, LaBeau 7. Business Subsidy Agreement for Menasha TIF Project Mayor Little opened the continued public hearing on the consideration of a Contract for Private Development/Business Subsidy Agreement for the Menasha Packaging Company Tax Increment Financing project. Mr. Olson presented the proposed Contract for Private City Council Meeting Minutes, April 21, 2014 Page 3 Development, which calls for the City to provide "pay-as-you-go" reimbursements consisting of 95% of the captured tax increments for a period of nine years beginning with taxes payable in 2016. This amount shall not exceed $626,018. The tax increment assistance is contingent on Menasha completing its proposed 123,000 square foot expansion by the end of 2014. The agreement also requires the creation of at least 15 new jobs over the next two years; and Menasha must continue to operate in Lakeville for an additional five years. There were no public comments. Motion was made by Davis, seconded by Swecker to close the public hearing. Roll call was taken on the motion. Ayes - Little, Swecker, Anderson, LaBeau, Davis Motion was made by Swecker, seconded by Anderson to approve Resolution No. 14-35 approving the Contract for Private Development between the City of Lakeville and Menasha Packaging Company, LLC Roll call was taken on the motion. Ayes - Swecker, Anderson, LaBeau, Davis, Little 8. Improvement Project 1402, Street Reconstruction Mayor Little opened the public hearing on proposed assessments for Improvement Project 14-02, the 2014 street reconstruction project. Chris Petree provided a brief overview of the project location and background. Bids were opened on March 7`k', and a neighborhood meeting was held on April 101 to present the revised project costs and assessments. Project Manager Monica Heil reported that, as a result of favorable bids, the total project cost has been reduced from $10,236,050 to $9,229,969. The total amount proposed to be specially assessed to the benefiting property owners is $2,540,819, which represents a 17% reduction from the feasibility report estimate. The single family unit assessment rate is $3,786.44. Townhomes in Sunrise Village will be assessed at the rate of $1,514.58, and townhomes in Niakwa Village will be assessed at the rate of $695.88. The single family unit assessment rate for Cedar Highlands 51 Addition is $1,134.50. Assessments are spread over a 20 year period at 3.65% interest. The first payment is due with taxes payable 2015. Deferments are available for those who qualify. Mr. Petree presented a project schedule, which anticipates substantial completion of the project in November of 2014. He stated construction observers will work with each individual property owner to address any issues related to driveway access. He further explained that a preconstruction meeting will be held with the contractor, and a newsletter will be mailed to each property owner outlining the project schedule. Newsletter updates will be sent bi-weekly, and updates will be posted on the City's website throughout the project. City Council Meeting Minutes, April 21, 2014 Page 4 Valerie Smith, 16401 Flagstaff Avenue, asked about driveway access to her home, garbage pick-up and school buses. Mr. Petree stated driveway access will be available to all property owners throughout the course of the project. Curb replacement, however, generally requires about five days for the concrete to set. If certain circumstances require the homeowner to have access during that time, accommodations can be made. Mr. Petree further explained that staff works with the bus companies and garbage haulers to assure that they have access to the area during construction. There were no additional public comments. Motion was made by Swecker, seconded by LaBeau to close the public hearing. Voice vote was taken on the motion. Ayes - unanimous Motion was made by Anderson, seconded by Davis to approve Resolution No. 14-36 adopting assessments for Improvement Project 14-02 Roll call was taken on the motion. Ayes -Anderson, LaBeau, Davis, Little, Swecker Motion was made by Swecker, seconded by LaBeau to approve Resolution No. 14-37 awarding a construction contract for Improvement Project 14-02 Roll call was taken on the motion. Ayes - LaBeau, Davis, Little, Swecker, Anderson 9. Legacy Preliminary Plat Ron Mullenbach, D.R. Horton, requested Council approval of the Legacy preliminary plat. He stated D.R. Horton representatives have reviewed and concur with the conditions of approval as recommended by City staff. Mr. Morey presented the proposed preliminary plat, which consists of 145 single family lots on property located on the east side of Holyoke Avenue, south of 1951' Street. The property is zoned RS -3, Single Family Residential District. The preliminary plat meets the City's zoning and subdivision ordinance requirements of the RS -3 District. The preliminary plat includes the extension of 1951i Street and a future neighborhood park within Outlot B. The main access to the plat will be 1971 Street at Holyoke Avenue. The developer has submitted a landscape plan that includes the required buffer yard screening for 11 lots that abut Holyoke Avenue. Staff recommends approval of the preliminary plat subject to 14 stipulations as outlined in the April 3, 2014 planning report. City Council Meeting Minutes, April 21, 2014 Page 5 Motion was made by Davis, seconded by LaBeau to approve the Legacy preliminary plat. Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson, LaBeau 10. Unfinished business: none 11. New business: none 12. Announcements: Next regular Council meeting, May 5, 2014 Council Work Session, April 28, 2014 Mayor Little adjourned the meeting at 8:05 p.m. Respectfully submitted, Charlene Friedges, City C k Matt Little, Mayor