HomeMy WebLinkAboutItem 06.fQ%
May 30, 2014 Item No.
AGREEMENT WITH WSB & ASSOCIATES INC. FOR SUMMERLYN PARK FINAL DESIGN & BIDDING
Proposed Action
Staff recommends adoption of the following motion: Move to approve agreement with WSB &
Associates Inc. for Summerlyn Park final design and bidding
Overview
WSB & Associates, Inc. has submitted a professional services proposal for the purpose of completing
final design, engineering, preparation of construction documents, bidding and construction
observation services of Summerlyn Park.
The 2014-2018 CIP has the park scheduled to be constructed in the summer of 2015. This
neighborhood park would serve Summerlyn, Donnelly Farms, Crescent Ridge and Chokecherry Hill
Developments.
Staff is recommending City Council authorize the Mayor and City Clerk to sign the Professional
Services Proposal with WSB & Associates for the final design, engineering, preparation of construction
documents, bidding and construction observation services of Summerlyn Park.
Primary Issues to Consider
• WSB & Associates is qualified to complete project scope of services and has provided
professional quality work on previously completed City park master plans.
Supporting Information
• WSB Proposal for Engineering Services
• Summerlyn Park master plan
Brett Altergott
Parks & RecreatioD rector
Financial Impact: $32,000 Budgeted: Y Source: Park Dedication Fund
Related Documents (CIP, ERP, etc.):
Notes:
WSB
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Engineering ■ Planning ■ Environmental ■ Construction
May 5"', 2014
Mr. Brett Altergott
Parks & Recreation Director
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
RE: Professional Services Proposal — Summerlyn Park Final Design & Bidding
Dear Mr. Altergott:
I am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the
City of Lakeville (City) to complete professional design and engineering services for the final
design and preparation of construction documents for Summerlyn Park.
SCOPE OF SERVICES
A. Final Design / Construction Document Preparation
1. WSB shall meet with the City to review the previous approved conceptual design
and confirm the elements to carry forward into the final design/construction
documents based on a $300,000 project construction budget.
2. WSB shall prepare Construction Documents for the improvements as approved by
the City. These documents shall include plans, details and other drawings as
necessary, as well as specifications, in sufficient detail for the City to pursue
competitive bids for the construction of the improvements along with an estimate
of probable costs for construction.
3. WSB shall prepare a playground equipment RFP package to provide to
playground equipment vendors/representatives to fit the appropriate features into
the playground container. The City will be involved in the selection process to
confirm which equipment layout to accept.
4. WSB shall meet with the City to review the Construction Documents plans,
specifications and updated cost estimates for construction at the 50% and 95%
complete milestones.
Task A Proposed Fee: $22,000
Minneapolis ■ St. Cloud
Equal Opportunity Employer
P:\LRTTRR PROPOS US'Lakmilic -crlyn Park LTR PROPOSAL 7uo Iyn CD 050514.doe
Mr. Brett Altergott
May 5, 2014
Page 2
B. Bidding Services
WSB shall include oversight and administration of the project bidding process,
respond to contractor questions that arise, general correspondence, and
preparation of all addenda as necessary.
2. WSB shall attend the bid opening, review and tabulate bids received, review
contractor references, and recommend qualified contractor.
Task B Proposed Fee: $2,000
C. Construction Observation Services:
Construction Administration Services: WSB shall undertake project
administration and observation of the construction progress and for adherence to
design intent as expressed in the plans and specifications to include;
a. Administration of pre -construction meeting to review the project elements and
clearly define the City's expectations as to the quality of the construction,
process for dealing with problems that may arise, timelines, etc.
b. Administration of Contract, including preparation of certificate of payment
forms, change order forms, substantial completion forms, final payment
forms, etc.
c. Site observation on a periodic basis for the established duration of the
construction project as stated in the specifications to ensure that the design
intent of - e plans and specifications are being met. WSB shall prepare field
reports as necessary to document construction progress and issues or areas of
concern from the site observation meetings. We anticipate this to be
approximately once per week with additional meetings during weeks of high
activity plus substantial and final site review. 12 site meetings are included in
this proposal.
d. WSB shall review all shop drawings, procedures and test results.
Task C Proposed Fee: $8,000
D. Additional Services
1. Miscellaneous Additional Services: Services other than those listed in the
Scope of Services above and requested and authorized in writing by the City.
These services shall be billed on an hourly basis according to the 2014 Rate
Schedule.
P:S. ER PROPOS.1L51akr.Nleiw ncrlyn Pwk1LTR PROPOSAL-Smmnarlyn CD 050514.dm
Mr. Brett Altergott
May 5, 2014
Page 3
EXCEPTIONS AND EXCLUSIONS
This proposal includes the following assumptions and exclusions as related to this project:
Picnic Shelter: Our proposal is based on specifying a pre-engineered picnic
shelter and not a custom designed shelter requiring architectural or structural
engineering services. The City will be involved in the selection process to
confirm the shelter size and style that fits within the budget.
2. Surveying: Our proposal does not include any site topographical / boundary
survey work of existing conditions or any construction layout surveying/staking.
It is our assumption WSB will be able to obtain base mapping and boundary
information in autocad format from the City.
3. Electrical: Our proposal does not include any electrical component being
included in the construction documents requiring electrical engineering services.
4. Permits: Permit fees are not included in this proposal. The fee for obtaining an
NPDES permit will be built into the construction documents as the Contractor's
responsibility. No other permits are anticipated at this time.
Geotechnical Services: Geotechnical exploration testing and report for the soil
conditions are not included in this proposal.
FEES FOR PROFESSIONAL SERVICES
It is proposed that this project for Tasks A, B and C, as outlined above, be billed for a total fee of
$32,000.
If you are in agreement with the terms as outlined above, please sign where indicated below and
return one copy to our office.
Thank you for this opportunity to propose on this project. If you should have any questions
regarding this proposal, please contact me at 763-231-4848.
Sincerely,
WSB & Associates, Inc. City of Lakeville
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.4 Signature:
Candace Amberg, RLA Name / Title:
Senior Landscape Architect Date:
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