HomeMy WebLinkAboutItem 04Memorandum
To: Mayor and City Councilmembers
Steve Mielke, City Administrator
From: Brenda Visnovec, Liquor Manager
CC: Police Chief, Jeff Long
Lieutenant, Jason Polinski
Date: June 12, 2014
Subject: Chemical Prevention Specialist
BACKGROUND:
Item #4
City of Lakeville
Liquor Department
Lakeville Liquors has had a long and well established position of supporting chemical awareness
and prevention programs within the schools.
Beginning in 1984 the city began committing a portion of the liquor store profits to support
DARE and Project Northland initiatives.
In 1997, due to levy limits established by the State Legislature, a resolution was passed by City
Council to cease any financial assistance provided for chemical awareness in the schools. In the
early 2000's former Police Chief, Steve Strachan brought forward a proposal and agreement
between the City of Lakeville and ISD 194 that was approved by City Council. The agreement
initiated a cost share program for the salary and expenses for School/Community Prevention
Specialist position within schools. The cities share was to be 33% of the employee costs, the
school district pays the remaining portion.
The most recent contract was approved in 2010. This provided reimbursement to the school
district in the amount of $1,527 per month or $18,324 annually for the 2009/2010 school year,
and $1,555 per month or $18,660 per month 2010/2011.
The contract was established to automatically renew for successive annual terms unless
terminated by either party, or any increase in the City's cost were to incur.
The school district is now requesting an increase to $26,055 per month, a 39.6% increase over
the existing terms for the 2013/2014 school year, and to $26,598 for the 2014/2015 school
year.
The Chemical Prevention Specialist, Judy Johnson will be on hand to provide a summary of
accomplishments since the last city council review was conducted in 2011, as well as upcoming
goals.
Lakeville Chief of Police, Jeff Long has reviewed the proposed agreement and strongly supports
the initiative. He has further assigned Police Lieutenant, Jason Polinski in overseeing and
reviewing this initiative, in part to the lieutenant's familiarity and relationship with the school
district.
A copy of recommended changes has been reviewed by all parties and a red lined version of the
agreement is attached for council review.
STAFF RECOMMENDATIONS:
Forward for approval the School/Community Prevention Specialist Agreement as attached to
the July 7, 2014 City Council meeting.
Attachments:
Redlined Version of Service Agreement
Breakdown of Budget and Expenses
SCHOOL/COMMUNITY PREVENTION SPECIALIST AGREEMENT
THIS AGREEMENT, entered into this 3rd day of June, 2014 by and between
the CITY OF LAKEVILLE, a municipal corporation ("City") and the INDEPENDENT
SCHOOL DISTRICT NO. 194 ("District").
RECITALS
The City and District desire to join in a mutual effort to reduce chemical
abuse in the entire community, especially among young people, and to formulate
and communicate a strong, simple and consistent message.
NOW THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS
THE PARTIES AGREE AS FOLLOWS:
1. PURPOSE. Delineate the responsibilities of the respective parties to this
Agreement with regards to the School/Community Prevention Specialist.
2. SCHOOL/COMMUNITY PREVENTION SPECIALIST.
A. JOB DESCRIPTION. The job description for the School/Community
Prevention Specialist will be developed by the District in consultation
with the City.
B. EMPLOYEE. The School/Community Prevention Specialist shall be a
District employee. The District shall be responsible for all costs
associated with the position except as specifically provided herein.
3. SELECTION. The School/Community Prevention Specialist will be selected
by the District in consultation with the City.
4. SCHOOL SCHEDULE. The School/Community Prevention Specialist's
performance of duties under this Agreement shall commence as
determined by the School District.
5. PROGRAM REVIEW AND DIRECTION. The Districts Director of Teaching
and Learning Services and the Qty's °^'*r^' hief Investigations Lieutenant
of the Lakeville Police Department shall conduct annual
program reviews of the School/Prevention Specialists program, and provide
overall direction.
6. SUPERVISION. The School/Community Prevention Specialist shall report to
the District's Director of Teaching and Learning Services. The City's Pelie
Chita # Investigations Lieutenant shall provide input to performance and
expectations to the Districts Director of Teaching and Learning Services and
the School/Community Prevention Specialist shall lie with the District
policies and procedures. The School/Community Prevention Specialist will
be considered an employee of ISD 194 and be employed in accordance with
the District's policies and procedures.
7. Term. This agreement shall be for a term commencing July 1, 2009 2013
through June 30, 204415. The agreement shall be automatically renewed
for successive annual terms, unless terminated by either party giving the
other party at least 90 days written notice of its decision to terminate the
Agreement prior to the commencement of a term.
8. REUMBURSABLE COSTS. The School District agrees to pay 67% and the City
agrees to pay 33% of the costs, not to exceed $152:7 $2,172 per month for
20094019 2013-2014. The School District agrees to pay 67% and the City
agrees to pay 33% of the costs not to exceed =5 $2,217 per month for
'^ 2014-2015. The allowable costs within the payment are
enumerated below. Any increase in the City's cost for subsequent terms
must be agreed by both parties no later than 90 days before the start of the
term.
A. Salary
C. Health and Dental Insurance
D. Life Insurance
E. Disability Insurance
F. P.E.R.A.
G. Vacation and Sick Leave
I. Workers Compensation Insurance
T
K. Office Supplies
I GellwlaF T-elephene
M. Mileage/Conferences
9. BILLING. The District will bill the City for the amount provided above on a
FR91qthly annual basis in the month of May of each school year.
10. INDEMNIFICATION BY DISTRICT. The District shall indemnify and hold
harmless and defend the City, its elected officials and employees against
any and all liability, loss, costs, damages, expenses, claims or sustain, incur
or be required to pay, arising out of or by reason of any employees
including the School/Community Prevention Specialist, in the execution,
performance or failure to adequately perform the District's obligations
pursuant to this Agreement. The City acknowledges that the District's
obligations under this section are subject to, and limited by, applicacable
laws and rules, including the statutes for the State of Minnesota.
IN WITNESS WHEREOF, the parties have caused this instrument to be
executed by the respective officers thereof and the respective seals to be
affixed thereto.
Dated:
(SEAL)
Dated:
(SEAL)
CITY OF LAKEVILLE
BY:
Helly Dahl, MayeF Matt Little, Mayor
Charlene Friedges, City Clerk
INDEPENDENT SCHOOL DISTRICT
AN D:
Its Chair
Its Clerk
Judy Johnson - School/Community Prevention Specialist
2013-14 Contract
Salary
Non-Lic FICA
PERA
Life
LTD
TSA
Work Comp.
Medical
Dental
Mileage/Conferences
Supplies
01-005-740-342-143-713
01-005-740-342-210-713
01-005-740-342-214-713
01-005-740-342-230-713
01-005-740-342-240-713
01-005-740-342-250-713
01-005-740-342-270-713
01-005-740-342-291-713
01-005-740-342-295-713
01-005-740-342-366-713
01-005-740-342-401-713
33% of Cost
Max amount currently allowed by city
Difference
33% of Cost
Monthly Cost
,)nl :t-1 A
46,934.00
3,591.00
3,403.00
57.00
82.00
1,878.00
206.00
18,660.00
1,526.00
1,594.00
1,026.00
78,957.00
26,055.81
18,660.00 Based on 2009-2011 agreement
7,395.81
26,055.81
2,171.32