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Home My WebLink About05-07-01e, ~~ CITY OF LAKEVILLE COUNCIL MEETING MAY 7, 2001 A complete video tape of the City Council proceedings is retained for one year, Mayor Johnson called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council Members Bellows, Rieb, Luick and Mayor Johnson. Absent: Council Member Mulvihill. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; A. trussing, Community & Economic Development Director; Steve Michaud, Parks & Recreation Director; D. Feller, Finance Director; D. Martens, Chief of Police; D. Volk, Director of Operations & Maintenance; C. Friedges, City Clerk, MINUTES The minutes of the April 16, 2001 City Council meeting and. the March 31, 2001 City Council Retreat were approved as presented. STAFF ANNOUNCEMENTS ATTORNEY: None ENGINEER: None ADMINISTRATOR: Mr. Erickson provided additional information for consent agenda item 7k. He also asked the City Council to consider setting a work session under New Business. DIRECTOR OF OPERATIONS & MAINTENANCE: Don Volk presented the April monthly report of the Operations & Maintenance Department. X ~` CITY OF LAKEVILLE COUNCIL MEETING MAY 7, 2001 PAGE 2 • PRESENTATIONS/INTRODUCTIONS Council Member Bellows read the proclamation designating the week of May 20-26, 2001 as Emergency Medical Services Week. Two representatives from ALF Ambulance accepted the proclamation. Linda Walter, Senior Coordinator, and Gene Hedman, President of the Lakeville Senior Citizens, presented a proclamation for National Senior Health and Fitness Day. Council Member Rieb read. the proclamation designating Wednesday, May 30, 2001 as National Senior Health and Fitness Day in Lakeville. Ms. Walter and Mr. Hedman presented a proclamation for National Senior Center Week. Mayor7ohnson read the proclamation designating May 13-19, 2001 as National Senior Center Week in Lakeville. Representatives of the American Legion Auxiliary and the VFW a Auxiliary presented a proclamation declaring the month of May as Poppy Month in Lakeville. Council Member Luick read the proclamation for Poppy Month. CITIZENS' COMMENTS None CONSENT AGENDA 01.51 Motion was made by Luick, seconded by Rieb to approve the consent agenda items as follows; a. Claims for payment. b. Receive minutes of the following advisory committee meetings: ^ Planning Commission, April 19, 2001 ^ Park & Recreation Committee, April 18, 2001 ^ Environmental Affairs Committee, April 17, 2001 ^ Telecommunications Commission, April 10, 2001 CITY OF LAKEVILLE COUNCIL. MEETING MAY 7, 2001 PAGE 3 c. Resolution No. 01-60A appointing the Advisory Board for Special Service District No. 1. d. Resolution No. 01-61 :authorizing the sale of assets... e. .Resolution No. 01-62 accepting donation from Minnesota Mobility Systems, Inc. to the Police Department fitness program. f. Resolution No. 01-63 accepting donation from the Dakota County Attorney's Office to the Police Department's Town Hall Alcohol Prevention. Meeting. g. Accept resignation of alternate member Robert Nicho sori from the Environmental Affairs Committee. h. Receive Findings of Fact and Recommendation and approve a Conditional Use Permit to allow the expansion of an existing non-conforming single-family dwelling at 9878= 199t" Street West.. i. Receive .Findings of Fact and .Recommendation and approve a Conditional Use Permit to allow major auto. repair and outside storage and display at 16290 Kenrick Loop. j. Resolutions No. 01-64 and 01-65 accepting donations from the. Lakeville Lions Club to the Parks & Recreation Department. k. Landscape Maintenance Contract with Gingko Gardens and Lawns. Rolf call was taken on the motion. Ayes, Bellows, Johnson,. Rieb,, Luick. ITEM 8 Don Volk, Director of Operations & Maintenance, provided an overview of the 2000/2001 snow season, which placed significant demands on personnel, the need for increased. CITY OF LAKEVILLE COUNCIL MEETING MAY 7, 2001 PAGE 4 • commodities and. contractual services. Finance Director Dennis Feller provided a detailed explanation of the expenditures that were incurred as part of the snow and ice removal efforts. Snow removal costs exceeded the budget by approximately $24,367, and ice removal (sanding) exceeded the budget by approximately $32,482.. Motor fuel costs in the Street Department exceed the budget by $.15,420. These unanticipated expenditures, he explained, requires the appropriation of $72,269 from the General Fund's $75,000. contingency account. Mr. Feller recommended approval of a resolution amending. the 2001 General Fund Budget, transferring $72,269 from the Contingency Fund to the General Fund Street Department Budget. Mr. Feller went on to explain that due. to the large amounts of sand and salt appfied for ice control, spring street sweeping costs are anticipated to exceed budget estimates by $7,036. Mr. Feller recommended approval of a resolution amending the 2001 Surface Water Management. Fund budget in the amount . of $7,036 for street sweeping. Council members recognized the extraordinary efforts of the City's maintenance department employees. 01.52 Motion was made by Rieb, seconded by Bellows to approve Resolution No. 01-66 amending the 2001 General Fund Budget relating to the Public Works Department snow removal program and contingency account; and Resolution No. 01-67 amending the 2001 Surface Water Management Utility Fund Budget relating to street sweeping. Rolf call was taken on the motion.. Ayes, Johnson, Rieb, Luick, Bellows.. ITEM 9 City Engineer Keith Nelson presented a resolution receiving bids and awarding contract for three trail improvement projects as follows: Improvement Project 00-15, Highview Avenue trail; CITY OF LAKEVILLE COUNCIL MEETLNG MAY 7, 2001 PAGE 5 Improvement Project 00-16, 205t" Street trail; and Improvement Project 00-22, Ipava Avenue trail The low bid, in the amount of $287,342.37, was submitted by McNamara Contracting. Funding for these trail improvement projects is included in the City's 5-year Capital Improvement Plan. 01.53 Motion was made by Luick, seconded by Rieb to approve Resolution No. 01-68 awarding contract for Improvement Project 00-15, Highview Avenue trail, Improvement Project 00- 16, 205t" Street trail and 00-22, Ipava Avenue trail. Roll call was taken on the motion. Ayes, Rieb, Luick, Bellows, Johnson. ITEM 10 Mr. Nelson requested Council approval of a resolution approving plans and .specifications and setting a bid date for Improvement Project 00-21, the reconstruction of Kenyon. Avenue adjacent to HOM Furniture. He explained that Dakota County has agreed to participate in the realignment of Kenyon Avenue adjacent to HOM Furniture for improved access control, including a sidewalk on County Road 5 and a cul-de-sac near the Cracker Barrel Restaurant. The County will reimburse the. City 5S% of all eligible construction costs, including right of way and engineering. Mr. Nelson also recommended approval of Special Assessment Agreements and Temporary Construction Easements with Lowell Lundstrom Ministries, Inc., Russell L. and Jeannette S. Streefland .and Frederick W. Joy, ]r., which are necessary for the construction of this project. 01.54 Motion was made by Rieb, seconded by Luick to approve the following with respect to Kenyon Avenue reconstruction, Improvement Project 00-21: a. Agreement with Dakota County Department of Highways for engineering construction and right-of-way acquisition; CITY OF LAKEVILLE COUNCIL MEETING MAY 7, 2001 PAGE 6 b. .Special Assessment Agreement and Temporary Construction Easement with Lowell Lundstrom Ministries, Inc.; c. Special Assessment Agreement and Temporary Construction Easement with Russell L. and Jeannette S. Streefland and Frederick W. Joy, Jr.; d. Resolution No. 01-69 approving plans and specifications and setting a bid date Roll call was taken on the motion. Ayes, Luick, Bellows, Johnson, Rieb. ITEM 11 Mr. Nelson requested Council approval of a resolution .approving plans and specifications and setting a bid date for Improvement Project 01-05, 2001 miscellaneous pavement .repairs, and Improvement Project 01-08, Orchard Lake Park parking lot improvements. There are 27.9 miles proposed to be sealcoated this year in District #1 (Valley Park area). Mr. Feller explained that for the past 14 years, the City of Lakeville specially assessed property owners for. half the cost of sealcoating. In December, however, the City Council adopted a tax levy whereby pavement management is financed :exclusively from property taxes. Mr. Feller further explained. that severe winter conditions this past season resulted in a significant. increase in patching costs. The majority of the streets in District #1 are aged and built to old street standards with atwo-inch bituminous thickness. Therefore, staff is recommending that the $2.75,651 of additional pavement. management costs be financed from the 2000 General Fund balance with a transfer from the General Fund to the Public Works Reserve Fund. Mr. Erickson pointed out that removal of levy limits by the State Legislature last year made it possible for the City to fund 100% of seal coating costs. 01.55 Motion was made by Bellows, seconded by Luick to approve Resolution. No. 01-70 approving plans and specifications and setting a bid date for Improvement Projects 01-05 and 01-08; CITY OF LAKEVILLE COUNCIL MEETING MAY 7, 2001 PAGE 7 and Resolution No. 01-71 amending the 2001 General .Fund Budget relating to a fund balance carry-forward and the pavement management program. Roll call was taken on the motion. Ayes, Bellows, Johnson, Rieb, Luick. UNFINISHED BUSINESS None NEW BUSINESS 01.56 Motion was made by Rieb, seconded by Luick to hold a Council work session on Monday, May 14, 2001 at 4:45 p.m. Roll ca11 was taken on the motion... Ayes, Johnson, Rieb, Luick, Bellows. 01.57. Motion was made by Rieb, seconded by Luick to approve a raffle permit for Turn-in-Poachers for an event at the Chart r House on May 7, 2001. Roll call was taken on the motion. Ayes, Rieb, Luick, Bellows, Johnson. .ANNOUNCEMENTS Next regular Council meeting, May 21, 2001. Mayor Johnson adjourned the meeting at 8:20 p.m. Respectfully submitted, harlene Frie ges, Ci Jerk 1~l Robert D. Joh on, Mayor i