HomeMy WebLinkAboutItem 06.dJuly 24, 2014
Item No.
APPROVE CHANGE ORDER NO. 1, FINAL ACCEPTANCE AND FINAL PAYMENT
TO MINNESOTA DIRT WORKS, INC. FOR KENYON AVENUE EROSION
IMPROVEMENTS
August 4, 2014 City Council Meeting
Proposed Action
Staff recommends adoption of the following motion: Move to approve Change Order
No. 1 final acceptance and final payment to Minnesota Dirt Works Inc. for the Kenyon
Avenue Erosion Improvements project, City Project 13-17.
Passage of this motion will result in an adjustment to the contract price, final acceptance
of the project and final payment to the contractor.
Overview
The contractor is requesting final acceptance and final payment for City Project 13-17.
The original contract amount was $51,307.50 with one change order in the amount of
$6,663.00, resulting in a total contract amount of $57,970.50. Change Order No. 1 is for
work related to unforeseen field conditions encountered during construction. During
construction, the City's geotechnical engineering consultant recommended additional
clay fill to reconstruct and stabilize the slopes to reduce the risk of future slope
instability and erosion. The final construction cost is $65,989.20 as a result of changed
field conditions and necessary item overruns. The contractor has met the administrative
requirements for final payment.
Primary Issues to Consider
Why was the change order work completed? The work was within the project
scope and required a quick response to allow construction to continue in
consideration of the weather. Any delay increased the risk of further erosion,
which could have undermined Kenyon Avenue or entered into Lee Lake, and
potentially extra costs. A lower unit price was negotiated resulting in overall
project savings.
Supporting Information
Letter of Recommendation from WSB & Associates dated July 11, 2014
Change Order No. 1, Pay Estimate No. 1 and Final
Za,Jo on
City er
Financial Impact: $65,989.20
Reiated Documents (CIP, ERP, etc.):
Notes:
Budgeted: Yes Source: Utility Fund — Env. Resources
74.rha'." hu. B? it?Gei!? ` planning, environmentaP construction 701 Xenia Avenue South
Suite 300
M'€nneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541.1700
July 11, 2014
Mr. McKenzie Cafferty
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Re: Construction Pay Voucher No. I (Final)
Kenyon Avenue Erosion Improvements
City of Lakeville Project No. 13-17
WSB Project No, 2109-44
Dear Mr, Cafferty:
Please find enclosed three copies Construction Pay Voucher No. 1 and final for the above -referenced
project in the amount of $65,989.20. This amount includes a change order in the amount of
$6,663.00. This change order was necessary to allow for additional clay fill to be hauled in and
graded, providing additional stabilization of the erosion prone banks, at the direction of Braun
Intertec.
Also enclosed find the following documentation required for releasing final payment to the contractor:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC 134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of
the contract have been fully paid or satisfactorily secured (lien waivers).
I recommend payment and closeout of this project at this time. Please make payment in this amount
to Minnesota Dirt Works at your earliest convenience. Let me know if you have any questions,
Sincerely,
WSB & Associates, Inc.
Je Newhall, PE
Project Manager
Enclosures
cc: Tom Berrrtel, Minnesota Dirt Works, Inc.
Equal Opportunity Employer
wsbeng.com
K!1U21U934f31Adaa;n}L'onsrrnerion 1d.A.O.; ['R VO i FNL CTY 071014.du
Owner: City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044-8339
For Period: 313/2014 to 6/3/2014
Contractor: Minnesota Dirt Works, Inc.
2500 West County Road 42
Burnsville, MN 65337
Pay Voucher
LKVL - Kenyon Avenue Washout
Client Contract No.:
Project No.: 02109-44
Client Project No.: � —1'7
Date: 613/2014
Request Pio.: 1 & FINAL
Project Sutvttnary
1
Original Contract Amount
$51 307,501
2
Contract Changes -Addition
$6,663,00
3
Contract Changes - deduction
$0.00
4
Revised Contract Amount
$57,970 501
5
Value Completed to Date
$65,98920
6
Material on Hand
$0.00
7
Amount Earned
$65,989.20
8
Less Retainage
$0.00
9
Subtotal
I $65989.203
10
Less Amount Paid Previously
$0:00
11
Liquidated Damages
$0.00
=AMOUNT
DUE THIS PAY VOUCHER NO. 1 & FINAL
$65,989.20
I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT
THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL
VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE
WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by:
WSB &Associates, Inc.
e Z/7M
Ap ed by Contractor:
Minnesota Dirt Worms, Inc.
Specified Contract Completion Date:
611/2014
Comment:
Construction Observer:
Approved by Owner:
City of Lakeville
Project Material Status
Item
No
item Description
I I
Uri its
Unit Price
Contract
Quantity
Quantity to
Date
Current
Quantity
Amount to
Date
SCHEDULE A - BASE BID
1
2021.501 IMOBILIZATION
LS
$2,550.00
1
1 1
$2,550.00
2
2104.501 IREMOVE SEWER PIPE (STORM)
L F
$15.00
60
54 54
$810.00
3
2104.509 REMOVE DRAINAGE STRUCTURE
EACH
$525.00
1
1 1
$525.00
4
12105,601 SITE. GRADING
LS
$18,500.06
1
1 1
$18,500.00
5
21D5.603 JCLAY BORROW
CU YD
$25.45
501
200 200
$5,090.00
6
2105.604 GEOTEXTILE FABRIC TYPE IV
S Y
$2.00
120
90 90
$180.00
7
2501.515 30" RC APRON WITH T. G. AND SHEET PILED END
SECTION EACH
$5,600.00,
1
1 1
$5,600.00
8
2503.511 30" RC PIPE SEWER CLASS III
L F
$64.30
150
159 159
$10,223.70
g
2506.502 CONST DRAINAGE STRUCTURE DES 60-4020
EACH
$6,125.00
1
1 1
$6,125.D0
10,
12511.501 RANDOM RIPRAP CLASS III (FIELDSTONE)
CU YD
$97.50
40
70 70
$6.825.D0
11
2563.601 TRAFFIC CONTROL
ILS
1 $250.00
1
1 1
$250.00
12
2573.502 SILT FENCE, TYPE HEAVY DUTY
LIN FT
$3.00
150
250 250
$750.00
13
2575.523 JEROSION CONTROL BLANKETS CATEGORY 2
ISY
$1:50
9001
1265 1265
$1.897.50
Totals For Section SCHEDULE A - BASE BID:
$59,326.20
Change Order 1
14 12105.607
CLAY FILL
CU YD
$13.50
388
388 388
$5;238.00
15
2101:511 CLEARING AND GRUBBING
LUMP SUM
$925.00
1
1 1
$925:00
16
2506:602 CLEAN OUT FES
LUMP SUM
$300.00
1
1 1
$300.0
17
97078 REMOVE WOOD FENCE
LUMP SUM
$2D0.00
1
1 1
$200.00
Totals Far Change Order 1:
$6,663.00,
Project Tote Is: 1
$65,982.20
Project Payment States
Owner: City of Lakeville
Client Project Pio.:
Client Contract No.:
Project No.: 02109-44
Contractor: Minnesota Dirt Works, Inc.
dontract Chars es
No.Type JDate JDescription Amount
COI Change Order 16/3/2014 lAddition of line items 14-17. $6.663.00
Change Order Totals: $6,663.00
Pavmant Sura rary
No.
From
To Date
Payment
Total
Retainage
Total
Total
Work
JTotal Work
Date
Payment
Per
Retainage
Payment
Certified Per
Certified
Payment
Retainage
Payment
1 &
FINAL
31312014
,
6/3/2014
$65,989.20
$65,989.20
$0.00
$0.00
$66,989.20
$65,98920
$65,989.20
Payment Totals:
$65,989.201
$0.,OOL
$65,989.20
$65,988.20.
Ppjest Summary
Material On Flared:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
$0.00
$66,989.20 Original Contract:
$0.00 Contract Changes:
$65,989.20 Revised Contract:
$51,307:50
$6,663.00
$57,470.50