HomeMy WebLinkAboutItem 06.jv
July 30, 2014 Item No.
CONTRACT WITH SOUTH METRO STORM SWIM CLUB AND
STREET CLOSURE RESOLUTION FOR A TRIATHLON TO BE
HELD AT ANTLERS PARK ON SUNDAY, AUGUST 17, 2014
Proposed Action
Staff recommends adoption of the following motion: Move to approve contract with South
Metro Storm Swim Club and street closure resolution for a triathlon to be held at Antlers Park
on Sunday, August 17, 2014.
Overview
Since 2008, the South Metro Storm Swim Club has planned and conducted quality, high level
competitive triathlons in August. Reports following the events have been excellent. The race
activity starts early morning at Antlers Park and is generally completed by 1 p.m.
Primary Issues to Consider
• Insurance/permit documentation has been submitted
• Local authorities are involved with race logistics
Supporting Information
• Street Closure Resolution
• Agreement signed by Chuck Smith, Vice President of South Metro Storm Swim
Club and Race Director of the triathlon
• City permit
• Race routes
Brett Alterg0
Parks & Recre tioID-rector
Financial Impact: $500.00 Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
CITY OF LAKEVILLE
CONTRACT
THIS Contract ("Contract"), entered into this 4th day of August, 2014, by and
between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is
20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City") and
SOUTH METRO STORM SWIM CLUB.
WITNESSETH:
2014-
1. TERM. The term of the Contract will be from August 15, 2014 to August 17,
2. RENT. SOUTH METRO STORM SWIM CLUB in consideration of the being
allowed to use the Licensed Premises to conduct a triathlon sporting event, hereby covenants and
agrees to pay to City $500.00 ("Rent") for the Term.
3. INSURANCE. SOUTH METRO STORM SWIM CLUB shall procure and
maintain general liability insurance against all claims for injuries and damages occurring on the
Premises, such insurance to be in amounts approved by City. Such insurance shall be primary
and non-contributory and name City as an additional insured and shall contain a provision that
the City will be notified in writing thirty (30) days prior to any proposed policy cancellation.
4. TAXES. SOUTH METRO STORM SWIM CLUB shall be responsible for all
personal property and real estate taxes incurred as a result of this License.
5. OPERATION. SOUTH METRO STORM SWIM CLUB must operate its
event in accordance with instructions received from the City, a copy of which is attached hereto.
6. Indemnification. Any and all claims that arise or may arise on behalf of SOUTH
METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees as a
136186v01 1
RNK:01 /02/2008
consequence of any act or omission on the part of the SOUTH METRO STORM SWIM CLUB
or its agents, servants, or employees while engaged in the performance of this Agreement shall in no
way be the obligation or responsibility of the City. SOUTH METRO STORM SWIM CLUB
shall indemnify, hold harmless and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which the City,
its officers or employees may hereafter sustain, incur or be required to pay, arising out of by reason
of any negligent or willful act or omission of SOUTH METRO STORM SWIM CLUB, its
agents, servants, vendors, invitees or employees, in the execution, performance, or failure to
adequately perform SOUTH METRO STORM SWIM CLUB obligations pursuant to this
Contract.
IN WITNESS WHEREOF, the parties hereto have executed this License as of the
day and year first above written.
CITY:
CITY OF LAKEVILLE
BY:
Matt Little, Mayor
BY:
Charlene Friedges, City Clerk
SOUTH METRO STORM SWIM CLUB
:•
Its
136186v01 2
RNK:01 /02/2008
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION AUTHORIZING THE TEMPORARY CLOSING OF CITY
STREETS FOR THE LAKE MARION TRIATHLON
NOW, THEREFORE, BE IT RESOLVED that the following city streets
shall be temporarily closed by the Lakeville Street and Police Departments for
the Lake Marion Triathlon event.
Ipava Avenue from CR 50 to 202ND Street
Date and time: Sunday, 17 August 2014, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
201St Street from Ipava Avenue to Italy Avenue
Date and time: Sunday, 17 August 2014, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
APPROVED the 4t" day of August 2014.
CITY OF LAKEVILLE
By:
Matt Little, Mayor
ATTEST:
Charlene Friedges, City Clerk
Swim Course
Bike Course
Run Course
2014 Lake Marion Triathlon — Race Routes
Lakeville Parks and Recreation Department Rental Contract/Permit
20195 Holyoke Avenue Printed: 30 -Au -q-1 3, 03:18 PM
Lakeville, MN 55044 User: iottum
(952) 985-4600
Contract #: 7261 User: jottum
Date: 20 -Aug -13 Status: Firm
Customer Information:
Chuck Smith
South Metro Storm Swim Club
P.O. Box 177
Lakeville, MN 55044
Home: ()
Business: (612)239-4547
Purpose of Use Triathlon Set-up/Event
Name and Address of first booked facility: Antlers Park, Parking Lot Area, 9740 201st St. w.
Date and Times of Use
Facility/Equipment
Antlers Park - Parking Lot Area
Antlers Park - Shelter A
Antlers Park - Shelter B
Antlers nark - Shelter C
Catered?
Number of Tables
Number of Chairs
Sound and Light
Alcohol
Other
Deposit Paid By?
Additional Fees
# of Bookings: 4 Starting: Sat 16 Aug 14 06:00 AM
No
No
Expected: 600.00
End Time Exp. Attend Total Fee
10:00 PM
Ending: Sun 17 Aug 14 02:00 PM
vy. sty. Day Siari 'Dais
Siari Time End Date
1
Sat 16 -Aug -14
06:00 AM 16 -Aug -14
1
Sun 17 -Aug -14
06:00 AM 17 -Aug -14
1
Sun 17 -Aug -14
06:00 AM 17 -Aug -14
1
Sun 17 -Aug -14
06:00 AM 17 -Aug -14
No
No
No
Expected: 600.00
End Time Exp. Attend Total Fee
10:00 PM
600
$0.00
02:00 PM
600
$150.00
02:00 PM
600
$225.00
02:00 PM
600
$125.00
Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current
$500.00 $0.00 $0.00 $500.00 $150.00 $650.00 $0.00 $0.00
The above balance is due by: 8/20/2013
Payment Type Reference
Visa Card Deposit
Visa Card Rental
Amount Date Receipt Number
$150.00 30 -Aug -13 66125
$500.00 30 -Aug -13 66125
Disclaimer:
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement:
As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on
behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from
liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further
agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any
and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement
is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or
participant of my organization of business. This agreement to release and indemnify the City does not apply in the event of the
City's gross negligence or willful and wanton misconduct.
I warrant that I am authorized to enter into this agreement on behalf of my organization or business.
Chuck Smith/Representative
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