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HomeMy WebLinkAboutItem 07August 13, 2014 QR Item No. APPROVAL OF SCHOOL/COMMUNITY PREVENTION SPECIALISTAGREEMENT WITH ISD #194 Proposed Action Staff recommends adoption of the following motion: Move to approve School/Community Prevention Specialist Agreement with ISD #194. Passage of this motion will result in a continued joint partnership between the school district and the city. It will provide for a chemical prevention specialist in the schools as a means to reduce and prevent alcohol and chemical abuse within the community. Overview According to the National Institute of Drug Abuse, as of 2012, alcohol remains the most abused drug in the U.S., with social and economic impacts of $185 billion dollars annually. Research has proven the programs that invest in prevention result in a dramatic savings in alcohol treatment and abuse. The city has had a long standing agreement with ISD #194 to provide financial support towards chemical prevention programs in the schools. The attached agreement, while revised in format, continues and extends this critical partnership. Staff is recommending the approval of the agreement which reflects incremental increases over the next three years as a means in which to provide support towards the chemical preventions specialist's position. Primary Issues to Consider • What are the revisions to the agreement? • How is the effectiveness of this program monitored by the city? Supporting; Information • School/Community Prevention Specialist Agreement Brenda Visnovec Liquor Operations Director Financial Impact: $20,000 Budgeted: Y/N Yes Source: Liquor Fund Budget Related Documents (CIP, ERP, etc.): Notes: STAFF ANALYSIS OF PRIMARY ISSUES SCHOOL/COMMUNITY PREVENTION SPECIALIST AGREEMENT WITH ISD #194 • What are the revisions to the agreement? The most recent service agreement was based on a percentage of the position with the city's portion being $18,660. Because of changes in the schools union contracts and level of benefits issued to this position, the city's proposed portion was to increase from $18,660 to $24,516, or 31% for the 2013/2014 without notice and beyond what the agreement provided. While the city strongly affirms that increases in the contract are necessary, they felt that the city could not absorb this full amount without more advance noticed. Also, to ensure that there is an established value to use for city budgeting purposes, the agreement has been amended to be a flat annual rate, rather than a percentage of the position's salary. The increases per the agreement are as follows: 2013/2014 School Year - $20,000 2014/2015 School Year - $21,500 2015/2016 School Year - $23,000 2015/2016 School years through 2018/2019 School Years - $25,000 How is the effectiveness of this program monitored by the city? Changes under the agreement will place the Investigations Lieutenant, Jason Polinski in charge of providing input to the performance and expectations to the School District's Director of Teaching and Learning Services. Lieutenant Polinski is a good candidate for overseeing this program due to his long term knowledge and relationship with the schools chemical prevention specialist and program. SCHOOL/COMMUNITY PREVENTION SPECIALIST AGREEMENT THIS AGREEMENT, entered into this 18th day of August, 2014 by and between the CITY OF LAKEVILLE, a municipal corporation ("City") and the INDEPENDENT SCHOOL DISTRICT NO. 194 ("District"). RECITALS The City and District desire to join in a mutual effort to reduce chemical abuse in the entire community, especially among young people, and to formulate and communicate a strong, simple and consistent message. NOW THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PURPOSE. Delineate the responsibilities of the respective parties to this Agreement with regards to the School/Community Prevention Specialist. 2. SCHOOL/COMMUNITY PREVENTION SPECIALIST. A. JOB DESCRIPTION. The job description for the School/Community Prevention Specialist will be developed by the District in consultation with the City. B. EMPLOYEE. The School/Community Prevention Specialist shall be a District employee. The District shall be responsible for all costs associated with the position except as specifically provided herein. 3. SELECTION. The School/Community Prevention Specialist will be selected by the District in consultation with the City. 4. SCHOOL SCHEDULE. The School/Community Prevention Specialist's performance of duties under this Agreement shall commence as determined by the School District. 5. PROGRAM REVIEW AND DIRECTION. The District's Director of Teaching and Learning Services and the Investigations Lieutenant of the Lakeville Police Department shall conduct annual program reviews of the School/Prevention Specialist's program, and provide overall direction. 6. SUPERVISION. The School/Community Prevention Specialist shall report to the District's Director of Teaching and Learning Services. The Investigations Lieutenant shall provide performance and expectation feedback to the District's Director of Teaching and Learning Services. The School/Community Prevention Specialist shall comply with the District policies and procedures. The School/Community Prevention Specialist will be considered an employee of ISD 194 and be employed in accordance with the District's policies and procedures. 7. Term. This agreement shall be for a term commencing, 2014 through June 30, 19. The agreement shall be automatically renewed for successive annual terms, unless terminated by either party giving the other party at least 90 days written notice of its decision to terminate the Agreement prior to the commencement of a term. 8. REUMBURSABLE COSTS. The City agrees to pay fixed costs of $20,000 for the 2013-2014 school year, $21,500 for the 2014/2015 school year, $23,000 for the 2015/2016 school year and then $25,000 annually through the through the 2018-2019 school years. 9. BILLING. The District will bill the City for the amount provided above on an annual basis in the month of May of each school year. 10. INDEMNIFICATION BY DISTRICT. The District shall indemnify and hold harmless and defend the City, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or sustain, incur or be required to pay, arising out of or by reason of any employees including the School/Community Prevention Specialist, in the execution, performance or failure to adequately perform the District's obligations pursuant to this Agreement. The City acknowledges that the District's obligations under this section are subject to, and limited by, applicable laws and rules, including the statutes for the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this instrument to be executed by the respective officers thereof and the respective seals to be affixed thereto. Dated: CITY OF LAKEVILLE BY: Matt Little, Mayor (SEAL) AND: Charlene Friedges, City Clerk Dated: INDEPENDENT SCHOOL DISTRICT BY: Its Chair (SEAL) AND: Its Clerk