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HomeMy WebLinkAboutItem 06.gtI Date: 15 August 2014 Item No. RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR REPLACEMENT OF THE HERITAGE CENTER SKYLIGHT TO W.L. HALL COMPANY Proposed Action Staff recommends adoption of the following motion: Move to accept bids for the Heritage Center skylight replacement and award the contract to W. L. Hall Company. Passage of this motion enables the contractor to order skylight panels and begin installation. Overview This project will replace the skylight panels over the gift shop and multi-purpose room. The panels were installed in 1985 and are discolored and highly deteriorated due to sun and climate exposure. The panels allow water to infiltrate into the multi-purpose room. The exterior protective coating has worn off exposing the underlying fiberglass. Due to the age and condition of the panels, they cannot be repaired. An evaluation of the panels found that they had been framed as windows and integrated into the support structure of the roof. The original style of panel is no longer available from that manufacturer. The new panels, from a different manufacturer, are longer and will require a different support structure for installation. An advertisement requesting sealed bids was published on 20 June 2014 and sealed bids were opened on 7 July 2014. One contractor returned a bid for the project. W. L. Hall Company submitted a total bid of $96,903.00. Staff reviewed the bid and recommends acceptance of the bid and award of the contract to W. L. Hall Company. Primary Issues to Consider • Is replacement of the skylight necessary? Yes, the skylight is 29 years old and has reached the end of its service life as an effective component of the building envelope. Its age, as well as other issues, makes it unrepairable. Supporting Information • Proposed financing and a copy of the contract are attached. w_ Christopher J. Petree Public Works Director Financial Impact: $108,803.00 Budgeted: Yes Source: Related Documents (CIP, ERP, etc.): Notes: 4012.6540 CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR REPLACEMENT OF THE HERITAGE CENTER SKYLIGHT TO W.L. HALL COMPANY WHEREAS, an advertisement to bidders seeking bids for the replacement of the skylight at the Heritage Center was officially published on 20 June 2014, and WHEREAS, sealed bids for the skylight replacement were opened at 2:00 p.m. on 7 July 2014, and WHEREAS, the lowest responsible bidder with a total bid of $96,903.00 was W. L. Hall Company. NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for the Heritage Center skylight replacement and the contract is awarded to W. L. Hall Company. APPROVED AND ADOPTED this 18th day of August 2014 by the City Council of the City of Lakeville. CITY OF LAKEVILLE Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk Financing - Heritage Center Skylight Replacement The total cost of the Heritage Center skylight replacement, including contract and professional services provided by Inspec, is $108,803.00. The 2014 Building Fund budget provided $67,000 of appropriations for the project. The actual costs are exceeding budget due to changes in the panel configuration and support structure, changes to roofing and flashing around the panels, and interior work to reposition the fire suppression system. The increased cost is taken into consideration in the 2015 - 2019 Building Fund Capital Improvement Budget presented to the City Council at the August 11 Council Work Session. The Heritage Center skylights along with the maintenance projects for other City facilities will be financed with a combination of one time revenues and an annual $47,600 increase in property taxes over the five year period. AlT A0 Document A101" - 2007 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AGREEMENT made as of the day of in the year (In words, indicate day, month and year:) ADDITIONS AND DELETIONS: BETWEEN the Owner The author of this document has added information needed for its City of Lakeville completion. The author may also have revised the text of the original 20195 Holyoke Avenue AIA standard form. An Additions and Lakeville, MN 55044 Deletions Report that notes added information as well as revisions to the standard form text Is available from the author and should be reviewed. A and the Contractor: vertical line In the left margin of this document indicates where the author W. L Hall Company has added necessary information 530 15th Avenue South and where the author has added to or Hopkins, MN 55343 deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect for the following Project: to Its completion or modification. 2014 Skylight Replacement at Lakeville Heritage Center AIA Document A2017m 2007, 20110 Holyoke Avenue General Conditions of the Contract Lakeville, MN for construction, Is adopted In this document by reference. Do not use with other general conditions unless The Architect: this document is modified. Inspec, Inc. 5801 Duluth Street Golden Valley, MN 55422 Telephone Number: 763-546-3434 The Owner and Contractor agree as follows. lNt AIA Document A1011"-211107. Copyright ®1915, 1918, 1925,1937, 1951, 1958,1981, 1983, 1967, 1974,1977, 1987,1991, 1997 and 2007 by The American Insfik to of Aminliacls. All rights reserved. WARNING: This A10 Documani is protected by U.& Copyright Law and Irdemational Trestles. Unauthorized reprod action or distribution of this AIA® Document, or any portion of IL may result in severe civil and criminal penalties, and will be prosecuted to the ! maximum extent possible underthe law. This documertwas produced byAlA software at 14:22:15 on 08114/2014 under order N0.8008763245 1 which expires an 08009/2015, and is not for resale. User Notes: (727347512) TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 3 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION B MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS 10 INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in tins Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as finny a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Paragraphs deleted) § 3.2 The Contract Time shall be measured from the date of commencement. § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than { ) days from the date of commencement, or as follows: (Paragraph deleted) (Table deleted) (Paragraphs deleted)Liquidated Damages; The Contractor and the Contractor's surety, if any, shall be liable for and shall pay the Owner Two Hundred Fifty Dollars ($250.00) as liquidated damages for each calendar day of delay until the Work is Substantially Complete. Init.AIA Document A101 TM — 2007. Copyright ®1915, 1918,1925,1® 37, 1951,1968, 1961,1983,1987,1974.1977,1987,1991,1997 and 2007 by The American institute of Architects. All rights reserved WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 1422:15 on 0 811412 0 1 4 under Order No.8008783245 1 which expires on 0810912015, and is not for resale. User Notes: (727347512) ARTICLE 4 CONTRACT SHIM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be Ninety -Six Thousand Nine Hundred and Three Dollars ($ 96,903.00 ), subject to additions and deductions as provided in the Contract Documents. § 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: N/A § 4.3 Unit prices, if any: (Paragraphs deleted) N/A (fable deleted) § 4.4 Allowances included in the Contract Sums if any: (Paragraphs deleted) N/A (Table deleted) ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. I § 5.1.2 The period coveted by each Application for Payment shall be one calendar month ending on the last day of the J month. § 5.1.3 Provided that an Application for Payment is received by the Architect not later than the last day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the last day of the following month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the Application for Payment. § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. § 5.1.5 Applications for Payment !shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. ' § 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of Five percent ( 5.00 %). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201TM 2007, General Conditions of the Contract for Construction; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and mutably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Zero percent ( 0.00 OA); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201-2007. Irdt AIA Document A18170-2007. Copyright ®1915,1916,1926,1937,1961, 1958,1961,1963, '1957.1974,1977. 19117, 1991,1997 and 2007 by The American Institute of Archllects. All rights reserved. WARNING: This AIAe Document is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction ordistribution of this AIAe Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the j maximum extent possible under the law. This document was produced by AIA software at 14:22:15 on 0611412014 under Order No.8=783245 1 which expires on OWS12015, and Is not for resale. User Notes: (727347812) § 5.1.7 The progress payment amount determined in accordance with Section 5.1.5 shall be further modified under the following circumstances: Add, upon Substantial Completion of the Work, a stmt sufficient to increase the total payments to the fill amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Section 9.8.5 of AIA Document A201-2007 requires release of applicable retainage upon Substantial Completion of Work with consent ofsurety, if any.) Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201-2007. § 5.1.8 Reduction or limitation of retainage, if any, shall be as hallows: (Paragraphs deleted) N/A § 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site, § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201-2007, and to satisfy other requirements, if any, which extend beyond final payment; and a final Certificate for Payment has been issued by the Architect. § 5.2,2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect's final Certificate for Payment. ARTICLE 6 DISPUTE RESOLUTION § 63 INITIAL DECISION MAKER The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201-2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker, (Paragraphs deleted) § 6.2 BINDING DISPUTE RESOLUTION For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201 2007, the method of binding dispute resolution shall be as follows: (Paragraph deleted) [ ] Arbitration pursuant to Section 15.4 of AIA Document A201-2007 IX ] Litigation in a court of competent jurisdiction [ ] Other (Specify) ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201-2007. § 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-2007. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A201-2007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. AIA Document A1017m - 2007. Copyright ®1915,1918,1926,1937.1951,1958.1961,1963,1967,1974,197T, 1987,1991.1997 and 2007 by The American Init. Institute of Architects, M rWts reserved. WARNIN& This AIAe Document is protected by U.& Copyright Law and Intamationall Treaties. Unauthorized reproduction or distribution of this A10 Document, or any portion of It, may result in covers civil and criminal penalties, and will be prowcuted to the J maximum extent possible under the law. This document was produced byAIA software at 14:22:15 on 08/1412014 under Order No.8008763245 1 which expires on 0&0912015, and Is not for resale. User Notes. (727347512) § 8.2 Payments due and unpaid under the Contract shall bear interest fi-om the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Paragraph deleted) § 8.3 The Owner's representative: City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 § 6.4 The Contractor's representative: W. L. Hall Company 530 15th Avenue South Hopkins, MN 55343 § 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the other party. § 8.6 Other provisions: ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below. § 9.1.1 The Agreement is this executed AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor. I§ 9.1.27111c General Conditions are AIA Document A201-2007 (as amended), General Conditions of the Contract for Conshuction. § 9.1.3 The Supplementary and other Conditions of the Contract: 02 41 19 Demolition 07 53 00 Elastomeric Roofing Repairs 07 62 00 Sheet Metal Flashing 08 45 23 Pre -Engineered Insulated Translucent Skylight System (Table deleted) knit AIA Document A101 TM — 2007. Copyright ®1915,1918, 1925,'937,1951,1968,1961,1963.1967.1974,1977,1987,1991,1997 and 2007 by The American Institute of Architects. Ail rights reserved. WARNING: Thfa AIDocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAs Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the 1 maximum extent possible under the law. This document was produced byAlA software at 142215 on 08/1412014 under Order NmMM763245 1 which epires on 08/09/2015, and Is not for resale. User Nous: (727347512) Supplement to the General Conditions (Table deleted) § 9.1.4 The Specifications; 01 10 00 Summary 01 20 00 Price and Payment Procedures 01 30 00 Administrative Requirements 014000 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution Requirements 02 41 19 Demolition 07 53 00 Elastomeric Roofing Repairs 07 62 00 Sheet Metal Flashing 08 45 23 Pre -Engineered Insulated Translucent Skylight System (Table deleted) knit AIA Document A101 TM — 2007. Copyright ®1915,1918, 1925,'937,1951,1968,1961,1963.1967.1974,1977,1987,1991,1997 and 2007 by The American Institute of Architects. Ail rights reserved. WARNING: Thfa AIDocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAs Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the 1 maximum extent possible under the law. This document was produced byAlA software at 142215 on 08/1412014 under Order NmMM763245 1 which epires on 08/09/2015, and Is not for resale. User Nous: (727347512) § 9.1.5 The Drawings: Al Title Sheet, Summary of Work, Notes, Symbols, Site Map A2 Details (Table deleted) § 9.1.6 The Addenda, if any: N/A (Table deleted) Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. (Paragraphs deleted) ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A201-2007 and the Supplement. (Table deleted) This Agreement entered into as of the day and year first written above. OWNER (Stgnatum) (Printed name and title) CONTRACTOR (Signature) (Printed name and title) Init. AIA DocumentA101"— 2007. Copyright 91915, 1918,1925, ie937.1961,1958, 1961,1953,1987,1974,1977,1987, 1991,1907 and 2007 by The American Institute of Architacts. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Trestles. Uneuthorived reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the t maAmumextent possible underthelaw.ThisdocumentwasproducedbyAlAsottwareat14:22:15on08/14/2014underOrderNo.80087632451whichexpires on 08/09=15, and is not for resaie. user Notes: (727347512)