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HomeMy WebLinkAboutItem 06.iDate: 2 September 2014 Item No. APPROVAL OF THE 2014 MISCELLENEOUS ROADWAY REPAIRS PROJECT CITY PROJECT 14-01 CHANGE ORDER NO.2 Proposed Action Staff recommends adoption of the following motion: Move to approve the 2014 Miscellaneous Roadway Repairs Proiect Change Order No. 2 increasing the contract sum in the amount of $42,500.48 Passage of this motion acknowledges the corrective grading work and concrete curb and gutter installation at the Lake Marion crossing beneath Kenrick Avenue. Overview This change order includes corrective grading work is required to address drainage issues in that area adjacent to the new pedestrian bridge. The change order also includes the installation of concrete curb and gutter along the east side of Kenrick Avenue that was originally proposed to be constructed with the Kenrick Avenue Trail Improvements Project. This curb and gutter could not be installed until such time as this corrective grading work was completed. In order to complete the corrective grading work and allow sufficient time for the new concrete curb and gutter to cure, Kenrick Avenue must be closed to traffic for a period of two weeks. The change order also included the costs associated with the additional traffic control measures needed to close the road for a period of two weeks and to post the detour route. Staff has reviewed the change order and recommends approval. Primary Issues to Consider What is the impact to the contract? This change order increased the contract by $42,500.48 to a total of $1,367,826.97. How important was this change to the project? Without the corrective grading in this area, Kenrick Avenue would not drain properly, which would lead to premature deterioration of the new pavement surface. Supporting Information • Copies of Change Order No. 2, Change Order No. 2 detail are attached. 4. P�w 4 CA Monica Heil Operations and Maintenance Engineer Financial Impact: $42,500.48 Budgeted: Yes Source: Related Documents (CIP, ERP, etc.): _ Notes: Increases the contract amount of C.P. 14-01 to $1,367,826.97 General Fund CHANGE ORDER NO.2 Owner: City of Lakeville Project No.: 14-01 2014 Miscellaneous Roadway Repairs Project: Project Contractor: McNamara Contracting, Inc. Contract Date: April 21, 2014 Original Contract Amount: $1,301,466.49 To: McNamara Contracting, Inc. (Contractor), you are hereby directed to make the changes noted below in the subject Contract: Owner: City of Lakeville By: Date: September 2, 2014 By: Matt Little, Mayor Charlene Friedges, City Clerk Nature of the Changes: See the attached Change Order for a description of the change and supporting information. These changes result in the following adjustment of Contract Price and Contract Time: Contract Price Prior to this Change Order $ 1,325,326.49 Net Increase/Decrease Resulting from this Change Order 42,500.48 Current Contract Price, Including this Change Order $ 1,367,826.97 The above changes are approved: The above changes are accepted: CITY OF LAKEVILLE Monica Heil Operations and Maintenance Engineer Date: 3 September 2014 By: Date: AcNamargj McNatuara ccntractinit, Inc 16700 Chippendale Ave. Rosemount. MN 55068 Phone, 651-322-5500 Fax: 651322.5550 Plant 651.3223939 www.mcnamaracontracting.com To: Address: LAKEVILLE CITY OF 20195 HOLYOKE AVENUE LAKEVILLE, MN 55044 $10.00 Contact: Phone: Fax: Project Name: Project Location: 2014 - Kenrick Ave Bituminous Repairs by Bridge $5,000.00 Bid Number: Bid Date: 3 Curb and Gutter D418 300.00 LF $15.00 $4,500.00 Line * Item Description Estimated Quantity Unit Unit Price Toter Price 1 Remove Bituminous Pavement 800.00 SY $10.00 $8,000.00 2 Grading 1.00 LS $5,000.00 $5,000.00 3 Curb and Gutter D418 300.00 LF $15.00 $4,500.00 4 3075 V Casting 1.00 EACH $1,200.00 $1,200.00 5 SPNWB230B Bituminous Base 181.00 TON $70.00 $12,670.00 6 Saw Cut Bituminous 48.00 LF $0.01 $0.48 7 Aggregate Base Class 5 42.00 TON $20.00 $840.00 8 Tack 80.00 GAL $3.00 $240.00 9 Turf Establishemnt 300.00 LF $8.50 $2,550.00 Total Bid Price: $35,000.48 Notes: • Assumes work is done in conjunction with closure needed for 195th tum lane construction and project already under contract. If it must be done seperately pricing is subject to change. • Quantities are estimates from owner, billinq will be based on actural quantities installed Payment Terms: Payment due within 10 days after payment is made by Owner or within 30 days of invoice; whichever is sooner ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. Buyer: Signature: Date of Acceptance: 6/17/2014 6:45:28 PM CONFIRMED: McNamara Contracting, Inc. Authorized Signature: Estimator: Mike McNamara (612)363-8191 m.mcnamara@mcnamaracontracdng.com Page 1 of i Heil, Monica From: Mike McNamara<m.mcnamara@mcnamaracontracting.com> Sent: Tuesday, August 19, 2014 3:21 PM To: Heil, Monica Cc: Joe Koscielak; Mike Tubbs Subject: RE: Additional Requested Pricing Follow Up Flag: Follow up Flag Status: Completed Monica, I have confirmed pricing with Safety Signs based on the information provided. Additional traffic control costs for this work is $7,500. Please let me know at your earliest convenience if this is a "go" so out subcontractor and begin making signs and schedule the pre warns to be installed. Thanks, Mike McNamara McNamara Contracting, Inc. 16700 Chippendale Ave. Rosemount, MN 55068 651-322-5500 (office) 612-363-8191 (cell) From: Heil, Monica [mailto:mheil@lakevillemn.gov] Sent: Tuesday, August 19, 2014 2:08 PM To: Mike McNamara Subject: RE: Additional Requested Pricing Good Afternoon, Mike - We would like advance notice signage to go up one week prior to the road closure date stating, "This road will be closed to thru traffic beginning on Sept. 2." We would like the advance notice signs at CSAH 60 and 205th Street. At the north end of Kenrick Avenue, at CSAH 60, we would like an advance warning sign to read, "FOLLOW DETOUR FOR ACCESS TO KENRICK AVENUE BUSINESSES." At the south end of Kenrick Avenue, at 205th Street, we would like an advance warning sign to read, "ACCESS TO ALL KENRICK AVENUE BUSINESSES REMAINS OPEN." The rest of the signage will just be the actual detour signage and type -3's for the road closures. We will mail out letters to all of the business owners later this week informing them of the upcoming closure. We will also obtain a permit from the County for the detour. Thanks!