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HomeMy WebLinkAbout09-04-14CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES September 4, 2014 Chair Lillehei called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Brooks Lillehei, Vice Chair Bob Boerschel, Linda Maguire, Jason Swenson, Karl Drotning, Joe Blee, ex -officio member Nic Stevens Members Absent: Paul Reuvers Others Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Alex Jordan, Civil Engineer; Daniel Licht, The Planning Company; and Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The July 31, 2014 Planning Commission meeting minutes were approved as presented. 4. Announcements Mr. Morey stated that the following items were distributed to the Planning Commission prior to tonight's meeting. 1. September 3, 2014 Parks, Recreation and Natural Resources Committee draft motion regarding Spirit of Brandtjen Farm Commercial 1st Addition. 2. An amended list of stipulations that staff is recommending for Agenda Item 6, Summerlyn CUP, which is included with your list of motions for tonight's meeting. Mr. Morey stated that at their September 2nd meeting, the City Council appointed a new Planning Commission member to fill the current vacancy. Planning Department staff will contact the new Planning Commission member to schedule an orientation, whereby the new Planning Commission member will be sworn in at either the September 18th or October 2"d Planning Commission meeting. 5. John Tonsager (Tabled at the October 17, 2013 Planning Commission meeting) Chair Lillehei opened the public hearing to consider the application of John Tonsager for a Conditional Use Permit to allow minor auto repair and an Interim Use Permit to allow accessory outdoor storage in the C -CBD, Commercial Central Business District, located at 20725 Howland Avenue. Mr. Tonsager's architect Adam Ferrari presented a brief overview of Mr. Tonsager's request. Mr. Ferrari explained that their goal with this project was to get more retail and storage space, along with addressing the design flaws of the site. Planning Commission Meeting Minutes, September 4, 2014 Page 2 Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that this CUP and IUP were scheduled for a public hearing at the October 17, 2013 Planning Commission meeting. Prior to the meeting, Mr. Tonsager requested that the public hearing be postponed indefinitely allowing him time to consider revisions to his plans. His revised plans propose an alternate architectural design from the previous plans. Mr. Dempsey stated that Mr. Tonsager owns and operates Line -X Protective Coatings which provides spray -on protective truck bed liners as an after factory accessory for pick-up trucks. Accessory outdoor storage of empty drums of the bed liner material is also included with the IUP application. Mr. Dempsey indicated that the subject property does not abut a residentially zoned property; therefore, no screening is required for the outdoor storage area. He stated that the parking lot must be set back 5 feet from all interior lot lines. Mr. Dempsey reviewed the revised plans and the parking requirements, which are both described in the August 28, 2014 planning report. Mr. Dempsey reviewed the criteria that must be met for a minor auto repair use by CUP and the design and performance criteria required for outdoor storage by IUP, which are both listed in the August 28, 2014 planning report. Mr. Dempsey stated that any change of occupancy or change of use from minor auto repair to major auto repair will require an amendment to the CUP. Mr. Dempsey stated that staff recommends approval of the CUP and IUP subject to the eight stipulations listed in the August 28, 2014 planning report. Chair Lillehei opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Boerschel, seconded by Drotning to close the public hearing at 6:16 p.m. Ayes: Maguire, Boerschel, Lillehei, Swenson, Blee, Drotning. Nays: 0 Chair Lillehei asked for comments from the Planning Commission. There were no comments from the Planning Commission regarding this agenda item. Motion was made by Maguire, seconded by Swenson to recommend to City Council approval of the Tonsager Conditional Use Permit to allow minor auto repair and Interim Use Permit to allow accessory outdoor storage in the C -CBD, Commercial Central Business District, located at 20725 Howland Avenue, subject to the following eight stipulations: Planning Commission Meeting Minutes, September 4, 2014 Page 3 1. A conditional use permit amendment shall be required for any future building expansion, new structures, or operational changes that include major auto repair or minor auto repair in which vehicle repair bays are used in place of the interior parking spaces identified on the site plan. 2. Outdoor storage is permitted up to 30% of the gross floor area of the principal building and shall be located on a surface of concrete, bituminous or concrete pavers and shall not be in designated parking spaces or on landscaped or grass surface areas. 3. Landscaping shall be installed in accordance with the locations shown on the approved landscape plan. All shrubs shall meet the minimum requirement of the Zoning Ordinance at 18 to 24 inches in height. 4. Curb stops or bollards shall be installed in front of the building addition to provide the necessary protection of the building where raised concrete curb is unable to be installed. 5. All signage shall meet Zoning Ordinance requirements. An approved sign permit is required prior to the installation of any new signage. 6. The barbed wire on the existing fence shall be removed prior to occupancy of the new addition. 7. The site shall be developed in accordance with the recommendations of the Engineering Division as outlined in the August 27, 2014 engineering memo. 8. The applicant shall be required to provide a security to be based on the construction costs estimated for site grading, curb and pavement, seeding and erosion control, developer's record drawings, and landscaping. The security amount will be determined prior to City Council approval, and submitted prior to issuance of the building permit. Ayes: Boerschel, Lillehei, Swenson, Blee, Drotning, Maguire. Nays: 0 6. Summerlyn Chair Lillehei opened the public hearing to consider the application of Lennar Corporation for a Conditional Use Permit to allow a private community recreation building and outdoor swimming pool in the Summerlyn single family residential development located at 19353 Hillcrest Avenue. Paul Tobone from Lennar Corporation presented a brief overview of their request. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the private pool and recreation building were identified on the Summerlyn 2nd Addition final plat plans. He indicated that a CUP for the pool and recreation building was listed as a condition of the Summerlyn 2"d Addition final plat development contract. Mr. Dempsey reviewed the setback requirements for private recreation buildings, pedestrian access and use of the recreation building, landscaping, lighting, and pool ownership and maintenance, which are all reviewed in the August 29, 2014 planning report. Planning Commission Meeting Minutes, September 4, 2014 Page 4 Mr. Dempsey stated that, based upon discussions with the City Attorney, staff is recommending that a stipulation be added as follows: 5. The Summerlyn homeowner's association shall own, operate and maintain the property and improvements on Lot 4, Block 4, Summerlyn 2nd Addition. Mr. Dempsey stated that staff recommends approval of the CUP subject to the four stipulations listed in the August 29, 2014 planning report, along with the recommended Stipulation 5. Chair Lillehei opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Boerschel, seconded by Blee to close the public hearing at 6:26 p.m. Ayes: Lillehei, Swenson, Blee, Drotning, Maguire, Boerschel. Nays: 0 Chair Lillehei asked for comments from the Planning Commission. Discussion points included: • Asked if the area across the street from this site will be a private or city owned park. Mr. Dempsey confirmed that it will be a public park. • Commissioner Boerschel asked about the depth of the pool. Mr. Tobone responded that the pool depth will range from three to five feet. • Mr. Dempsey identified the other Lennar subdivisions in the city that have private pools and recreation buildings. • Parking was discussed. Mr. Dempsey stated that no on-site parking is proposed. There will be on street parking, consistent with the similar facilities in the other Lennar neighborhoods. Some concern was expressed about residents from the Summerlyn development driving to the pool and parking in the City park parking lot. . • Mr. Dempsey stated that there are 139 single family lots in the Summerlyn preliminary plat with additional areas north to 190th Street under the ownership of Lennar that are planned for single family development. • Mr. Tobone indicated that the hours of operation will be from daylight to dusk. The HOA will have the responsibility to set their own hours. There will be a key fab system where each resident is given a key and it will record when they enter and exit the pool area. If a resident enters after hours, it would be recorded. • Mr. Tobone stated he understands the importance of screening around the pool area and agreed to revise the landscape plan prior to City Council consideration to fill gaps in the proposed landscape screen. Planning Commission Meeting Minutes, September 4, 2014 Page 5 Motion was made by Drotning, seconded by Blee to recommend to City Council approval of the Summerlyn Conditional Use Permit to allow a private community recreation building and outdoor swimming pool in the Summerlyn single family residential development, located at 19353 Hillcrest Avenue, subject to the following six stipulations, as amended: 1. The site plan and building shall be developed in accordance with Zoning Ordinance requirements and as approved by the City Council. 2. A five foot wide concrete public sidewalk shall be constructed in the street boulevard between the corner of Icicle Avenue and the easterly private sidewalk into the recreation building. 3. All site lighting shall be in compliance with Zoning Ordinance requirements. 4. A building permit is required prior to commencing construction. 5. The Summerlyn homeowner's association shall own, operate and maintain the property and improvements on Lot 4, Block 4, Summerlyn 2nd Addition. 6. Prior to City Council consideration, the applicant shall submit a revised landscape plan that includes additional landscape screening for the adjacent single family lots. Ayes: Swenson, Blee, Drotning, Maguire, Boerschel, Lillehei. Nays: 0 7. Spirit of Brandtjen Farm Commercial 1st Addition Chair Lillehei opened the public hearing to consider the application of SBF Development Corp. for the preliminary plat and PUD development stage plans of two commercial lots to be known as Spirit of Brandtjen Farm Commercial 1st Addition, located in the southeast quadrant of 160th Street (C.R. 46) and Pilot Knob Road (C.R. 31). Jacob Fick from SBF Development Corp. presented a brief overview of their request. He indicated that this will be the first proposed commercial component of the Spirit of Brandtjen Farm development. He introduced Phil Hoey from Hy -Vee and Mr. Hoey made a power point presentation explaining the layout of the grocery store, the gas and convenience store and car wash uses, and their marketing strategy for the fuel saver program. Daniel Licht from The Planning Company presented the planning report. Mr. Licht stated that Spirit of Brandtjen Farm Commercial 1st Addition consists of two Tots and seven outlots. The two lots are proposed for development of a grocery store, convenience fuel store and car wash. Mr. Licht stated that because of an approved amendment to the SBF PUD Booklet in 2010 to allow for development of big box retail users, the proposed grocery store, convenience fuel store and car wash are allowed uses of the subject site and subject to compliance with applicable requirements of the Zoning Ordinance. Planning Commission Meeting Minutes, September 4, 2014 Page 6 Mr. Licht indicated that this proposed development is separated from the land uses to the north and west by 160th Street (CSAH 46) and Pilot Knob Road (CSAH 31) creating a physical barrier and mitigating any potential land use compatibility issues. He stated that the SBF Land Use Plan anticipates high density residential uses on the south side of 162nd Street and there is an existing cemetery adjacent to Pilot Knob Road on the south side of 162nd Street that will provide a buffer from the SBF single family lots and East Community Park farther to the south. Mr. Licht reviewed the plat, pedestrian, and site accesses to the development, which are all described in the August 28, 2014 planning report. Mr. Licht stated that the park dedication requirements will be met as a cash fee in lieu of land at $5,400 per acre for commercial uses in accordance with the SBF Master PUD Agreement. Mr. Licht indicated that the site plans for Lots 1 and 2, Block 1 comply with the SBF Land Use Plan. Interior setbacks are to be evaluated based on specific site designs. Mr. Licht explained how the parking calculations were determined. There are 534 parking stalls provided on Lot 1, Block 1 and 28 stalls provided on Lot 2, Block 1 for a total of 562 parking stalls. Both sites exceed the number of parking stalls required by the Zoning Ordinance individually and cumulatively. He reviewed the layout of the parking lot design, which is described in detail in the August 28, 2014 planning report. Mr. Licht indicated that a cross parking easement must be recorded with Lots 1 and 2, Block 1 as part of the final plat approval. Mr. Licht reviewed the loading area for the grocery store and indicated that the site plan for the proposed convenience fuel store should be revised to illustrate the planned turning movements of fuel and retail goods delivery vehicles to ensure adequate circulation is provided, along with identifying the types of delivery and/or service vehicles required by the car wash facility and how these vehicles will access the site. Mr. Licht reviewed the specific provisions for convenience fuel uses that must be addressed as part of the PUD Development Stage Plan, which are listed in the August 28, 2014 planning report. Mr. Licht reviewed the performance standards listed in the Zoning Ordinance that are applicable to the allowance of a car wash accessory to a convenience fuel use, that are listed in the August 28, 2014 planning report. Mr. Licht stated that a landscape plan has been submitted for Lots 1 and 2, Block 1, with appropriate plantings and plant sizes. He indicated that the landscape plan for Lot 1, Block 1 must be modified to provide for plantings required along the east lot line and at the northeast and southeast corners of the site to screen the loading dock area from view of public rights-of-way and adjacent properties. Planning Commission Meeting Minutes, September 4, 2014 Page 7 Mr. Licht also discussed City staffs recommendation to enhance the landscaping and enlarge the median within 162nd Street at the intersection with Pilot Knob Road and the median within Elmhurst Lane between 160th Street and the driveway to Block 1. Regarding exterior building materials, Mr. Licht stated that the applicant has identified the percentage of material grades used on each facade of the grocery store building and must do so for the convenience store and car wash buildings. He indicated that the submitted elevations for the three buildings will need to be revised to identify the ratio of Grade A, B and C materials in compliance with the Zoning Ordinance, with EFIS properly identified as a Grade B material. Mr. Licht reviewed the signage regulations for the proposed grocery store, convenience store and the car wash. City staff is recommending the secondary wall signs on the grocery store be reduced in area so as to comply with the limits established by the Zoning Ordinance. Mr. Licht stated that staff recommends approval of the SBF Commercial 1st Addition preliminary plat and the PUD Development Stage plans for the proposed Hy -Vee grocery, convenience store and car wash, subject to the 23 stipulations listed in the August 28, 2014 planning report. Chair Lillehei opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Blee, seconded by Boerschel to close the public hearing at 7:17 p.m. Ayes: Blee, Drotning, Maguire, Boerschel, Lillehei, Swenson. Nays: 0 Chair Lillehei asked for comments from the Planning Commission. Discussion points included: • Flexibility for the car wash stacking and sign area was discussed. Commissioners asked if flexibility could be allowed under the SBF PUD. • Because a multiple (four) bay car wash is being proposed, the Planning Commission agreed with the proposed stacking for four vehicles per bay versus the Zoning Ordinance requirement of six vehicles per bay. • Mr. Morey commented that the Zoning Ordinance was amended several years ago to quantify the sign allowances that had been approved previously for big box retail developments in commercial PUDs. The current regulations reflect the PUD sign allowances in the Crossroads, Timbercrest, Argonne Village, and Heritage Commons commercial developments. He recommended that the Hy -Vee signage comply with the current ordinance standards. • Landscaping was discussed. Mr. Fick stated that the landscaping in the medians at 162nd Street/Pilot Knob Road and Elmhurst Lane/1601 Street, as Planning Commission Meeting Minutes, September 4, 2014 Page 8 recommended by staff, will be irrigated and will be maintained by an association. • Mr. Fick indicated that they would like to start grading and possibly some utility work this fall, with the primary development of the site and construction of the commercial buildings taking place in 2015. • The Planning Commission asked why the Hy -Vee use is proposing 18-19% more parking than is required by ordinance. Mr. Hoey explained that parking is critical for Hy -Vee. Their peak parking demand occurs once or twice a week, not once or twice a year. • The Planning Commission asked if there would be outdoor seating for the restaurant. Mr. Hoey pointed out that they are proposing outdoor seating on the south side of the Hy -Vee building. • Mr. Hoey indicated that the grocery store drive thru would be a drive up lane under a canopy where customers could pick up their groceries rather than having to bring the cart out to their cars. There will also be one lane for the pharmacy. • The Planning Commission recommended that Stipulation 12e. be amended to read: 12e. Provide stacking space for six four vehicles per wash bay. In - Motion was made by Swenson, seconded by Blee to recommend to City Council approval of the SBF Commercial 1st Addition preliminary plat and PUD Development Stage plans of two commercial lots to be known as Spirit of Brandtjen Farm Commercial 1st Addition, located in the southeast quadrant of 160th Street (C. R. 46) and Pilot Knob Road (C.R. 31), subject to the following 23 stipulations, as amended: 1. The submitted elevations for the principal buildings within Lots 1 and 2, Block 1 shall be revised to identify the ratio of Grade A, B and C materials in compliance with Section 11-17-9.D.1 of the Zoning Ordinance. 2. The landscape plan for Lot 1, Block 1 shall be modified to provide for plantings required along the east lot line and at the northeast and southeast corners of the site to screen the loading dock area from view of public rights- of-way and adjacent properties, subject to review and approval by City staff. 3. Landscape plans shall be prepared and submitted subject to review and approval by City staff for the following areas: a. The median within 162nd Street at the intersection with Pilot Knob Road. b. The addition of a landscape median within Elmhurst Lane between 160th Street and the driveway to Block 1. c. Outlot G. 4. The proposed accesses to Pilot Knob Road and 160th Street are subject to review and approval by the City Engineer and the Dakota County Plat Commission. 5. The design of 162nd Street and Elmhurst Lane shall be widened to 44 feet to comply with the City's standard section design for commercial streets. Planning Commission Meeting Minutes, September 4, 2014 Page 9 6. The proposed street section and construction plans are subject to review and approval by the City Engineer. 7. The plans shall be revised to include a 10 foot wide trail to be constructed on the south side of 160th Street between Pilot Knob Road and Elmhurst Lane with the costs apportioned in accordance with Section 10-4-3.H.4 of the Subdivision Ordinance. 8. The plans shall be revised to include a five foot wide sidewalk to be constructed on the south side of 162nd Street between Equestrian Trail and Pilot Knob Road. 9. Documents establishing ingress/egress and cross parking easements for Lots 1-2, Block 1, Outlot A, Outlot B and Outlot C shall be submitted and recorded with the final plat, subject to review and approval by City staff. 10. The applicant shall identify the area of landscaped parking islands within Lot 1, Block 1 to comply with the requirements of Section 11-21-9.D.2 of the Zoning Ordinance. 11. The site plan for Lot 2, Block 1 shall be revised to: a. Align the south access to the convenience fuel use with the drive aisles for the grocery store on the east side of the common drive aisle, subject to review and approval by City staff. b. Illustrate the planned turning movements of fuel and other delivery vehicles to ensure adequate circulation is provided for, subject to review and approval by City staff. 12. The site plan for Lot 2, Block 1 shall be revised to provide the following: a. Fuel pumps are required to be located upon a raised island a minimum of six inches above the drive aisle grade. b. An oil/grit separator that complies with the requirements of Section 11-37- 3.H of the Zoning Ordinance and is subject to review and approval by the City Engineer. c. Identify any proposed outdoor sales areas or such uses shall be prohibited without an amendment to the PUD Development Stage Plan in accordance with Section 11-37-3.0 of the Zoning Ordinance. d. Relocate the trash enclosure so as not to be in the front yard abutting Pilot Knob Road. e. Provide stacking space for four vehicles per wash bay. f. Specify that light fixtures mounted under the canopy are to be flush mounted to the bottom face and that the canopy is not otherwise illuminated beyond the two fuel price signs. 13. Use of a public address system within Lot 2, Block 1 shall not be audible at the property line and shall not include playing of music or advertisements. 14. The doors to the wash bays for the car wash within Lot 2, Block 1 shall remain closed during the entire wash cycle in compliance with Section 11-73- 7.D.5 of the Zoning Ordinance. 15. Waste water from the operation of the car wash shall not be discharged to the public stormwater system. 16.The applicant shall submit plans for any proposed free standing signs within Lots 1 and 2, Block 1 or area identification signs proposed for the area of Lots 1-2, Block 1, Outlot A, Outlot B and Outlot C. Planning Commission Meeting Minutes, September 4, 2014 Page 10 17.The convenience fuel use shall be limited to two (2) fuel price signs mounted on the canopy as shown on the submitted plans and no additional fuel price signs may be installed either as wall signs or freestanding signs. 18.The retaining wall within the 162nd Street right-of-way directly adjacent to Outlot G shall be moved into Outlot G. 19.AII utility plans are subject to review and approval by the City Engineer. 20.AII grading, drainage and erosion control plans are subject to review and approval by the City Engineer. 21. All easements are subject to review and approval by the City Engineer. 22. The final plat shall be revised in accordance with any required modifications to the preliminary plat and is subject to review by City staff and approval by the City Council. 23. The applicant shall execute a development contract with the City drafted by the City Attorney prior to approval of the final plat. Ayes: Drotning, Maguire, Boerschel, Lillehei, Swenson, Blee Nays: 0 Mr. Morey indicated that Agenda Item 7 will be on the September 22nd Special City Council meeting they are holding at 5:30 p.m., prior to their work session. Mr. Fick thanked City staff and the Planning Commission for their work and consideration of this project. He stated that Hy -Vee will be a wonderful addition to the City and to the Spirit of Brandtjen Farm development. There being no further business, the meeting was adjourned at 8:01 p.m. Respectfully submitted, Penny Br ATTEST: Recording Secreta Brooks Lillehei, Chair