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HomeMy WebLinkAboutItem 06.kOctober 6, 2014 Item No. INTERAGENCY AGREEMENT: CITY OF LAKEVILLE AND LOGIS AGREEMENT FOR NETWORK SUPPORT AND COMPUTER MANAGEMENT OF THE CJIS NETWORK. Proposed Action Staff recommends adoption of the following motion: Move to approve the Interagencx Acireement between LOGIS and City of Lakeville for support and computer management of the Police Department CJIS network. Passage of this motion will result in... Compliance of the security requirements, as required and audited by the MN Bureau of Criminal Apprehension (BCA). Overview • The City's police department (LAKEVILLEPD) is a criminal justice agency, recognized by the Federal Bureau of Investigations (FBI) and the Minnesota Bureau of Criminal Apprehension (BCA) and is subject to security requirements outlined by each of these organizations. • LOGIS has experience in these security requirements and provides computer and network management and support to its members. • The purpose of this Agreement is to establish the terms and conditions under which LOGIS will provide services and support to the LAKEVILLEPD related to their applications, computers, local network, and wide area networks. • The City is a member of LOGIS and can take advantage of the services LOGIS provides as it relates to the CJIS Network. CJIS is an acronym for Criminal Justice Information Systems. Primary Issues to Consider • Compliance with security polices set forth by FBI and SCA. Supporting Information • Agreement attached. Danny E14rth Information Systems Manager If more than a sentence or two needed to explain the financial impact, add to notes page. Financial Impact: $0.00 Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: INTERAGENCY AGREEMENT CITY OF LAKEVILLE POLICE DEPARTMENT AND LOGIS AGREEMENT FOR NETWORK AND COMPUTER MANAGEMENT AND SUPPORT THIS INTERAGENCY AGREEMENT ("Agreement") is entered into this 1 st day of October 2014, by and between Local Government Information Systems, a Minnesota joint powers organization ("LOGIS"), and the City of Lakeville, a Municipal corporation ("CITY"). (LOGIS and the CITY are collectively hereinafter referred to as the "Parties.") WHEREAS, The CITY's police department (LAKEVILLEPD) is a criminal justice agency, recognized by the Federal Bureau of Investigations (FBI) and the Minnesota Bureau of Criminal Apprehension (BCA) and is subject to security requirements outlined by each of these organizations. WHEREAS, LOGIS has experience in these security requirements and provides computer and network management and support to its members. WHEREAS, The CITY is a member of LOGIS and can take advantage of the services LOGIS provides. NOW, THEREFORE, in consideration of the mutual promises, covenants and undertakings herein contained, the parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish the terms and conditions under which LOGIS will provide services and support to the LAKEVILLEPD related to their applications, computers, local network, and wide area networks. 2. A eement Term. The term of this agreement shall be from October 1, 2014 until such time as either party desires to end the Agreement in accordance with the termination provisions set forth in this agreement, the dates of signature of the Parties notwithstanding. 1 3. Cooperation. It is agreed that the Parties shall provide all reasonable and necessary cooperation and assistance so as to facilitate the terms of this Agreement. 4. Basic Services. L LOGIS Agrees: 1. To provide computer services and support upon request to the LAKEVILLEPD related to their applications, computers, local network, and wide area networks. 2. To limit access to LAKEVILLEPD equipment, network and facilities to only LOGIS staff supporting LAKEVILLEPD. 3. That all LOGIS staff that have access to LAKEVILLEPD equipment, network, and facilities: a. Abide by all applicable local, state, and federal laws, rules and regulations as well as the FBI CJIS Security Policy, FBI CJIS systems requirements and other rules and regulations regarding the use or access. b. Abide by the LOGIS Member Security Policy and LOGIS Security policy. c. Have been properly background checked and finger printed in accordance with BCA and FBI policies. d. Take the yearly BCA on-line Security Awareness Training e. Receive training on the FBI CJIS Security Policy and future version updates and Addendums. E Will sign the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum and this addendum will be 2 maintained at LOGIS and provided to LAKEVILLEPD upon request. ii. CITY Agrees: 1. To utilize LOGIS staff when needed to manage the computers, servers, local area network, wide area network, network security. 2. Provide access for LOGIS to complete requests outlined by LAKEVILLEPD. 3. Delegate to the CITY's technology staff the direct coordination, guidance, and direction of LOGIS staff in the support and management of the LAKEVILLEPD computers, servers, local area network, wide area network, and network security. 5. Costs. LOGIS shall provide these services and support to LAKEVILLEPD and shall charge the CITY based on the current budget year LOGIS Network Services hourly labor rate. This rate is provided to LAKEVILLEPD each year as part of the LOGIS budget document. Support directly related to the use and access of LOGIS applications will not be charged to the CITY. 6. Liability Limitation. Each parry is liable to the other only to the extent the negligent actions or inactions of one cause direct out-of-pocket cost to the other. No party is responsible for lost services, lost revenues, lost profits, indirect, consequential or special damages or attorneys' fees incurred by another. 7. Indemnity and Duty to Defend. The Parties agree to indemnify and hold each other harmless from any and all liability on account of injury to third parties or damage to third parry property occasioned by the negligent actions or inactions of another. The parry 3 seeking to be indemnified and defended shall provide timely notice to the others when the claim is brought. The party undertaking the defense shall retain all rights and defenses available to the party indemnified and no immunities are hereby waived that are otherwise available to the other parties. Nothing in this paragraph shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466 and the CITY's indemnity is limited to the amount of available insurance coverage 8. Insurance. Each party represents that it carries the insurance coverage necessary for municipal, county, or joint powers organizations under Minnesota law and has and will maintain coverage for I -Net operations. No party waives its immunities under Chapter 466. 9. Termination. Either party may terminate this agreement upon providing thirty (30) days written notice. 10. Dispute Resolution. If the parties cannot agree on any matter arising out of this Agreement, after a reasonable period of good faith negotiations, they agree to engage a qualified third party to mediate the disagreement, and share the costs of the mediator on an equal basis. The parties will work in good faith with the mediator to find an acceptable solution and must reduce any settlement agreement to writing. Any such agreement must be incorporated into and made a part of this Agreement. If a mediated agreement cannot be reached, each party has available to it all rights in law or equity. 11. Notices. Whenever any party desires to give notice unto the other party, notice may be sent to: LOGIS: Attn: Executive Director LOGIS 5750 Duluth Street Lakeville, MN. 55443 4 CITY: Atm: Information Systems Manger City ofLakeville Police Department 10195 Holyoke Avenue Lakeville, MN 55044 IN VMNESS WHEREOF, the duly authorized officers of the undersigned have executed this Agreement on behalf of the parties hereto. City of Lakeville Matt Little, Mayor Charlene Friedges, City Clerk Local Govemment Information Systems By: -2 vv— Mile Garris, Futive Director k'