HomeMy WebLinkAboutItem 06.j..... ................:...:..
October 31, 2014 Item No.
AWARD CONTRACT TO COLLINS ELECTRICAL CONSTRUCTION COMPANY FOR
IPAVA AVENUE TRAFFIC SIGNAL SYSTEMS AT I75Trr STREET AND 165TH STREET AND
APPROVE MATERIALS ACQUISTION FROM MILLERBERND MANUFACTURING CO.
November 3, 2014 City Council Meeting
Proposed Action
Staff recommends adoption of the following motion: Move to award contract to Collins
Electrical Construction Co. for I ava Avenue Traffic Signal Systems, City Project 14-17 and
approve associated materials acquisition from Millerbernd Manufacturing Com an ,
Passage of this motion will authorize Collins Electrical Construction Co., to construct traffic
signal systems and pedestrian curb ramp improvements according to the contract documents
and authorize staff to acquire associated materials from Millerbernd Manufacturing Company.
Overview
On Wednesday, October 29, 2014 at 11:00 a.m. the City received four bids for City Project 14-
17. The bids ranged from a low bid of $284,279.12 submitted by Collins Electrical Construction
Co., to a high bid of $421,723.72. The Engineer's Estimate for the construction cost was
$330,465.
The City also received quotes for the traffic signal mast arms and poles. The quotes ranged
from a low quote of $27,110 submitted by Millerbernd Manufacturing Company to a high
quote of $39,995. The Engineer's Estimate for the materials cost was $30,000.
Primary Issues to _Consider
O Why did the City solicit quotes for materials separate from the contract? See attached.
Supporting Information
® Staff analysis of primary issues
• Bid Tabulation
6 Letter of Recommendation dated October 29, 2014 from Short Elliot Hendrickson Inc.
•er
Financial Impact: $311,389.12 Budgeted: Yes Source: Municipal State Aid
Related Documents (CIP, ERP, etc.):
Notes: Additional funding provided by Dakota County
Staff Analysis of PrimaKy Issues
• Why did the City solicit quotes for materials separate from the contract?
Price quotes for traffic signal mast arms and poles were solicited from two local
suppliers in an effort to: 1) ensure these materials will be available when construction
starts; 2) ensure these items will be consistent with standard traffic signal materials and
electrical equipment on other signal systems within the City; and 3) save contractor
markup for providing these items. The quotes were reviewed by SEH and deemed
reasonable based on their knowledge of costs of these materials and previous price
quotes received.
CITY OF LAKEVILLE
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT FOR
IPAVA AVENUE TRAFFIC SIGNAL SYSTEMS AT 175TH STREET AND 165TH STREET
City Improvement Project 14-17
WHEREAS, the City of Lakeville received sealed bids on Wednesday, October 29, 2014
at 11:00 a.m. for 1pava Avenue Traffic Signal Systems, City Project 14-17; and
WHEREAS, the lowest responsible bid was from Collins Electrical Construction Co.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville,
Minnesota:
Hereby awards the contract to the lowest responsible bidder that meets all the bid
requirements, Collins Electrical Construction Co., with a bid in the amount of $284,279.12.
The construction is proposed to be completed as specified in the contract documents.
APPROVED AND ADOPTED this 311 day of November, 2014.
CITY OF LAKEVILLE
Matt Little, Mayor
ATTEST:
Charlene Friedges, City Clerk
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ion- All of
October 29, 2014
l��r, Zachary :1ohmozn, l3L
Cite of La:koville
2.0195 Holyok'-.Aw�,niic°
Ltzl~*eville Minnesota 5.5044
Dear T.&,% ,lolw.son:
RE; Lalcoville,.Minnesota.
TrEd'.6c Signal Systems and' -Ped kannnps
Ipava P venue Signal Systems
City Project No, 14-47
7A1' 1"88-101-009
SEFINo. LA V'128604
-On Wecln-esclTv, 0,tobcr 29; 2014,. the City of Lakeville, opelaed lids for frig: iinstallatim of t�v'() 21
new tratflG sipal sj it ins niid. padcstrian ci-irb rannp .fiTnprCven—e nt . Linde' City 11roic3f ' lo. 1.4-11. !,
Ivor c is to be cor:nl,l.rztcd on this project at the Mtcz;sections cif Ilia-va / nveiitie. vvit:i3 :i.5 `J' Street West
and vvith 1.75" :` ireei West. Foiu (4' bids WI'rc-, rcccivca, with Colliri_s llectrioal CozrstructIOR
C:onn.pany being the appar-lnt lok, bi.clde, , The: lotal bids azn.d. Engincer•'s cstiinna e, arc s1novvi-j bei; vv.
T'etail I:3id
1, C011irns El�;ctrical Construction Corznpany $284,279,12-
Taylor
284^,279,12Taylor Electric Corripany �343,095.00
3, Prernier Electrical CorpoTation S361,007.1. i
4.Killnacr;loctric Corripain . L-ic. X421;723."2
Engine ;i's Estiirrate 33 4cr5.00
l'ar" you, ird'orniati=, the T regi-Ileei's c.SEfflate for this project w'.aa coi.npiled .by tczbuladiif, tla
amountof'znaterials and labor, needed to cornplete this wark.. Tls ,s trazntities ��cre, tlz zn. nnra_ltilnliecl
by os'Limatcd unit cos'(s fbi- each item, based or, .rt.oent bid costs arid. M nDOT cost sunu narics for
these items to obtain an. esthnnate for tine prQiect Wo.rL The t:ota? E,ngino-_ 's esiiniate of ;30;46 .C)li
is than sirrziniar)) of the bid items for the protect worl, .
Colhi.is Elearical Construction Coraipany has a great deal of txperienncc in the construction oft T - a f fil 0
signals, Our recent exile=•J'.€:"rxos: with. Collins .Edectrica.l Construction C ol.- pan) (includirri r cen?
proieuts in Bumsvilic) have been posibve. 1`lleir work h=s prcnvezr Lo tae ecce �tal�lt.
�' I"IIr uom harcjrit t,ts i 11"!1k c.zi0,ni>>it;
Mr. Z-achary :lolinson, PE
October 79, 2014
Page 7
Wc thcrcibre recommend that th.e City Council. award the contract for the installation of two (2)
new traffic signal systm.ais and pcde:st.rian curb ramp in-iprovements, ander City Project No. I.4-17 to
Collins Electrical Constru(Ilion.. C;o:t.arpany .M. the; arriour7t Of S-284,279, 12,
Pleaso feel free to contact.mc: at 6-5 1,490.207-3 iyou have an-,,,cluest-imis on fhe above information,
o: on the prgj'ecf, in general.
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