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Home My WebLink AboutItem 08Date: 17 November 2014 Item No. RESOLUTION ORDERING THE 2015 STREET RECONSTRUCTION PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND ADVERTISEMENTS FOR BID P"posed Action Staff recommends adoption of the following motion. Move to approve a resolution ordering the 201S Street Reconstruction Project and authorizing the preparation of plans and specifications and advertisements for bid for 201 Street Reconstruction Project. These street improvements constitute City Improvement Project 15-02. Overview At its October 2o, 2014 meeting, the Lakeville City Council received a Feasibility Reportforthe 2015 street improvement project and set a public hearing for November 17, 2014_ Notice of the public hearing was published and forwarded to the affected property owners. All responses from property owners prior to the Public Hearing have been logged and are attached. Prior to the public hearing, City Staff will provide a brief presentation of the project, project costs and assessments. Following the public hearing and if the City Council elects to proceed with the project, City staff recommends that the City Council approve the attached resolution ordering the 2015 Street Reconstruction Project and authorizing the preparation of plans and specifications. Primary Issues to Consider • Citizen Comments Supporting Information • Notice of Public Hearing, published October 31, 2014 and November 7, 2014, and Letter to Property Owners, dated October 30, 2014. • Project 15-02 Public Responses • PowerPoint Presentation dated November 17, 2014 t Christopfiefi. Petree Public Works Director Financial Impact: S21420,:Lft Budqeted: Yes Source: 429 Bonds & Utility Funds Related Documents (CIP, ERP, etc.): Notes-. CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION ORDERING THE 2015 STREET RECONSTRUCTION PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND ADVERTISEMENTS FOR BID WHEREAS, on October 20, 2014, the City Council fixed a date for public hearing on the 2015 Street Reconstruction Project within portions of Foxborough 1St , 2nd and 3" Additions, Highview Heights 1St- 611 and 8th Additions, Chapel Hills 1St, 2"d and 3rd Additions, Cedarglen 1St - 3rd and 4" Additions, Goodview Estates, Cedar 160 Addition and Carroll 1St Addition, City Improvement Project 15-02; and WHEREAS, the required published notices of hearing through a weekly publication were given, the required mailed notice of the improvement hearing was given to each property owner in the proposed assessment area at least ten days prior to the hearing, and the hearing was held on November 17, 2014, at which time all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED, by the Lakeville City Council: The 2015 Street Reconstruction Project is hereby ordered as identified in the Feasibility Report for Project 15-02, dated October 20, 2014. The City expects to issue bonds for the project costs. The estimated project costs are $23,420,180. 4. WSB & Associates, Inc. is hereby authorized to prepare plans and specifications for the making of such improvements, and placing advertisements for bids. APPROVED AND ADOPTED this 171 day of November, 2014. CITY OF LAKEVILLE Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk City of Lakeville D~J"i "ea f.% V444s,a October 30, 2014 RE: Notice of Public Hearing for the 2015 Street Improvement Project within portions of Foxborough 1" , 2nd and 31d Additions, Highview Heights 1"- 61h and 81h Additions, Chapel Hills 151, 2nd and 3rd Additions, Cedarglen 1" - 3'd and 411 Additions, Goodview Estates, Cedar 160 Addition and Carroll 1" Addition. Dear Property Owner: This letter is to inform you that a Public Hearing will be held on Monday, November 17, 2014, at 7.00 P.M. in the Lakeville City Hail Council Chambers, 20195 Holyoke Avenue, for City Improvement Project 15-02. The proposed roadway improvements will affect your property. Following public comment, the City Council will consider ordering the improvements. The estimated cost for the road reconstruction and utility improvements is $23,420,180 Of those total project costs, $7,192,105 is associated with utility repair/replacement in the project area, and is proposed to be funded using City Utility Funds. The remaining $16,228,075 associated with surface and storm sewer improvements will be funded using City property tax levies ($9,848,535) and special assessments ($6,379,540) to the benefiting property owners in accordance with the City's Assessment Policy. A reasonable estimate of the cost of the assessment will be available at the hearing and on the City web -site To view a copy of the meeting minutes from the June 26, 2014 Neighborhood Meeting, a copy of the Feasibility Report prepared for the project, or the estimated special assessment payment plan, follow the "Construction Projects/Closures" link on the left hand side of the City's website www.lakevillemn.gov Then click on "Proposed/Planned Construction Projects," and follow the "2015 Street Reconstruction Project" link If you would like to comment on this project, please attend the meeting. Sincerely, CITY OF LAKEVILLE pilf� 44L. Monica Heil, PE Operations and Maintenance Engineer 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 a 952-985-4499 fax www.lak"Memn.gov Comment M.M. NMI responded dwatlrarmWbyofsdls am""ne ly orcurhg, and a typically claM segs. 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Monlo Xell wslkbwupwRh Nkreddestln tlrnPdngmvedry RNldenthes orgentosks&farad to the pmprty waeldy. and rams class aoxssnmdsdumngmrebuplenoraaamnsumm,dwduleb acr:N mckr—y for hendlwpped een Od-ups/dmpmnh. so".4hon Necontrodar. Oris Pet—responded NM PVC Pox sem for w[r dlstrRsrtlon SVFtV s Metmdertn to American WNW Works ANmMdm IAWWAI Standard C50057, whkh re nukes PVCwnerovn produce ba NSF crtlded. The productsuam des the ObItStreet iReddmtquNtloned0mumof PVCforwMardbtdhudonrpM mdpoN@b Reconstruction Pmfrt ill meet ANSI/NSPldancad 61 for orktdng hcaltheRkcts. weer System compenmts. 2015 Street Reconstruction Project Public Hearin November 17, 2011J.- �• � � Posltloned to Thrive , s �: �,+ _ • � ti- �=.,,x f� � .+ wt: '014, �/~ � s'F ��' �-5 �r �~gr .� �.ye•--T.a•f.�.+-'��,• I�Il! Ali 4 4 - Project Background Lakeville's Pavement Management Program City Streets are rated based on their condition Information was used to develop the City's Capital Improvements Plan (CIP) Project Background' • IA'aterrnain Maintenance issues Break History (45 recorded since 1997) The City Council authorized the preparation of a Feasibility Report on July 21, 2014. Public Hearing was ordered on October 20, 2014 Watermain Improvements ComMete watermain n Improvements Complete reconstruction Complete replacement sidewalk reniacement Drainage Improvements • Storm sewer enhancements • All streets to receive draintile • Services stubbed to each property ILEI r � ' Sj -k _,r I � r � r r { 1I _ -2 I IC I.� � - 7 - L ' i moi' � �--'�:�;i' S - .c i � � _ ,. .. Example: Flagstaff Avenue I Prj e -%-.-,t Phasing Ar. Projected Costs/Financing Estimated City CIP Funds City Utility Funds Special Assessments $23,420,180 ry Psumated Assessments T Estimated at $8,116.46 per single family unit $4,058.23 per townhome/duplex City Assessment Policy • ,Street Reconstruction • Project Costs assessed at 40% Includes street and storm sewer improvements, only • Properties benefitting from the improvements to be assessed • Watermain and sanitary sewer improvements are not assessed Poskioned to Throve City Assessment Policy • Assessed on a per unit basis for properties zon for single family use • Duplex/Townhomes = 1/2single family unit Posfdonea to MrIve City Assessment Policy • Corner lots Only one unit is assessed for either the side or front Determined by the driveway location, house orientation or past assessments City Assessment Policy Phase 1 • Assessments will be considered at a separate hearing on April 6, 2015 Assessments can be paid without interest by November 15, 2015 Options for 20- or 29 -year ssessment period Pagdoned to Thrive City Assessment Policy Phase 2 Assessments will be considered at a separate hearing on April 6, 2015 Assessments can be paid without interest by November 15,2016 Options for 20- or 29 -year ssessment period Poshionedto Thrive "- City Assessment Policy Default assessment period is 20 -years Complete the application form mailed with Assessment !-fearing Notice (March, 2015) requesting 29 -year period Assessment interest rate estimated at 4-5% Payment in whole within 30 -days of assessment Bari a= recpivN In 20/n disc iiint � Senior Citizen &Disabled Persons Deferral • Deferment ends upon: • Death • Sale of the property *. Transfer or subdivision of property • Loss of homestead status on the property • Determination by the City Council that no hardship would occur if payment were required Failure to file a renewal application on time Positioned to Thrive Project Schedule Receive Feasibility Report/Set Public Hearing ` Project Public Hearing/Order Project Open Bids/Compute Assessments Declare Costs/Set Assessment Hearing +.' Assessment Hearing Award Construction Contract Construction Certify Assessments October 20, 2014 November 17, 2014 March 6, 2015 March 16, 2015 April 6, 2015 April 6, 2015 May, 2015 — November, 2016 December, 2015 Next Steps Conduct the Public bearing Consider a resolution ordering the improvements and authorizing the preparation of plans and specifications and advertisements for bid