HomeMy WebLinkAboutItem 04Memorandum
To: Mayor and City Council
From: Mike Meyer, Fire Chief
Copy: Allyn Kuennen, Interim City Administrator
Jeff Long, Police Chief
Date: November 24, 2014
Subject: Emergency Operation Plan Update Summary
4
City of Lakeville
Fire Department
Mayor and City Council,
Below is a summary of the updates that have been completed to the City of Lakeville Emergency Operation
Plan (EOP). The EOP is a document that has to be reviewed annually and approved by City Council.
Updates:
1. All departments have reviewed the EOP that pertain to their areas and has been reviewed by the
Dakota County Emergency Manager.
2. All names, except where needed, have been removed to make updates more efficient.
3. Pandemic Flu section has been removed from the EOP, but will be maintained.
4. All Council, staff, and vendor contact lists have been updated.
5. Everbridge notification information has been updated.
6. Once approved, copies will be issued to;
a. City Hall, Mayor/City Administrator Office
b. Fire Department
c. Police Department
d. Water Treatment Facility
NIMS Training
- Jurisdictions will be required to meet the FY 2006 NIMS implementation requirements as a condition
of receiving federal preparedness funding assistance.
- However, it is important to recognize that the NIMS is a dynamic system. The doctrine, as well as the
implementation requirements, will continue to evolve as our emergency management capabilities
nationwide change based on the hazards and threats of the nation.
As an elected official you must complete the following:
o IS -700 NIMS: An Introduction -
http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=lS-700.a
o ICS -100: An Introduction to ICS training courses -
http://training .fq ema.gov/EMIWeb/IS/courseOverview.aspx?code=lS-100.b
CITY OF LAKEVILLE
EMERGENCY OPERATIONS PLAN
FOREWORD
The basic purpose of this plan is to
provide a guide for emergency operations. The
plan is intended to assist key city officials and
emergency organizations to carry out their
responsibilities for the protection of life and
property under a wide range of emergency
conditions. Although an organization may have
the foresight to plan for anticipated situations.
such planning is of little worth if the planning is
not reduced to written form. Personnel with
intimate knowledge of unwritten plans may be
unavailable at the very time it becomes
necessary to implement them. A written plan
will furnish a documentary record that can be
referred to as needed. This documentary record
will serve to refresh the knowledge of key
individuals and can be used to inform persons
who become replacements. In the event of an
actual emergency consult the EOP and
Resource manual. These are on file at the
Lakeville Police Station, Fire Station, Central
Maintenance Facility, Water Treatment Facility
and at Lakeville City Hall.
Approved by the City Council: January 2014
Matt Little, Mayor Date
Approved by the Emergency Management Dir.: January, 2014
Fire Chief Mike Meyer
Emergency Management Director
Date
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF:
The City of Lakeville
Upon termination of office by reason of resignation, election,
suspension, or dismissal, the holder of this document shall
transfer it to his/her successor or to the Lakeville Emergency
Management Director.
Assigned to:
Mayor
City Council
City Administrator
Emergency Management Director
Assistant Emergency Management Director
Lakeville Chief of Police
Lakeville Fire Chief
Allina Operations Director
Lakeville Police Supervisors
Dakota County Emergency Management Director
Lakeville Public Works Director
Lakeville Parks and Recreation Director
CITY OF LAKEVILLE
EMERGENCY OPERATION PLAN
1. Reason for Plan
Tornadoes, floods, blizzards, and other natural disasters can
affect the City of Lakeville. Major disasters such as fires,
transportation accidents, train wrecks, plane crashes,
explosions, hazardous material incidents, public utility
failures and national security events pose a potential threat to
public health and safety in Lakeville as well. An emergency
plan is needed to ensure the protection of the public from the
effects of these hazards and anticipate special needs.
In addition, natural disasters or a pandemic can directly
affect city resources and the ability to provide services. A
continuity of operations plan is needed to address how the
city will operate in the event there is an emergency that
affects city resources. The City of Lakeville's Pandemic
Plan and Continuity of Operations Plan are included as
annexes to the Emergency Operations Plan.
II. Purpose of Plan
The City of Lakeville has many capabilities and resources,
which could be used in the response to any major disaster.
These include the facilities, equipment, personnel, and skills
of both government and non-government professions and
groups in Lakeville including Allina Medical Transportation.
The purpose of this plan is to ensure the effective,
coordinated use of these resources so as to:
• Maximize the protection of life and property,
• Ensure the continuity of government,
® Sustain survivors,
Repair essential facilities and utilities.
III. Legal Basis and References
A. Public Law 920, as amended.
B. Public Law 99-499, (Superfund Amendments and
Reauthorization Act (SARA) of 1986)
C. Minnesota Statutes, Minnesota Emergency
Management Act of 1996, Chapter 12, as amended.
D. City of Lakeville, City Code Book, Chapter 2 Civil
Defense.
E. Minnesota Homeland Security and Emergency
Management Governor's Executive Order 99-20.
F. City of Lakeville Resolution No. 05-175. Resolution
promoting the use of Intrastate Mutual Aid
Agreements.
G. City of Lakeville Resolution No. 05-90. Resolution
adapting the National Incident Management System
(NIMS )
IV. Organization
Existing government is the basis for emergency operations.
That is, government agencies will perform emergency.
activities related to those they perform on a day-to-day basis.
City organization and interrelationships are shown on chart
A of this basic plan.
V. Direction and Control
The direction and control of government operations from a
central, protected facility with adequate communications and
key personnel is essential to the conduct of emergency
operations. The City has in place procedures and back-up
plans to protect records deemed essential for continuing
governmental functions.
In the City of Lakeville, the Mayor is responsible for
providing overall direction and control of city government
resources involved in the response to a disaster. The City
Emergency Management Director (EMD) will serve in a
staff capacity to the City Administrator, and will coordinate
all aspects of this plan. The City Emergency Management
Director will also serve as a liaison with the Dakota County
Emergency Management Director.
Any significantt loss or potential loss of life, and /or
significant damage to property would indicate a potential to
activate the Lakeville Emergency Operations Center
(EOC). Direction and control of the City's response to a
major disaster will take place from the Lakeville Emergency
Operating Center.
Primary City EOC : Lakeville Police Station
9237183 d Street
Lakeville, MN 55044,
Alternate EOC #1 Central Maintenance Facility
7570 179"' St. W.
Alternate #2 Dakota Communications Center
2860 160"' Street West
Rosemount, MN 55068
The operating procedures, EOC plan, and resource manual
are all on file at the Lakeville Police Station. A duplicate of
the entire plan and resource materials are on file at Lakeville
City Hall. Access to comprehensive GIS data — maps,
population densities and city infrastructure is available at
Lakeville City Hall, 20195 Holyoke Ave. The Dakota
County GIS department also has extensive data available as a
back-up resource. Some GIS data is also available via
computer access, including Pictometry and Dakota County
Parcel Query.
VI. Emergency Responsibility Assignments
A. A summary of the City of Lakeville emergency
responsibility assignments, by function, follows. Heads
of the various city government departments and agencies
will be responsible for carrying out the assignments
shown on this list. All emergency response organizations
are responsible for the preparation and maintaining of
current response protocols, resource lists and checklists
required to effectively respond to any emergency.
B. Responsibilities are assigned by a code letter: "P," "S," or
11C. 11
"P" indicatesrip •mare operational
responsibility, which means the official or
agency is in charge of, and responsible to make
provision for, that function.
2. "S" indicates support responsibility, which
means the agency so assigned will, if possible,
support and assist the official or agency
designated primarily responsible.
"C" indicates coordination responsibility,
and is assigned when several agencies have
support capability but no specific official or
agency has obvious primary responsibility.
This will be especially true when non-
government agencies are involved.
See Resource Manual for contact personnel with the various
responsible agencies.
EMERGENCY RESPONSIBILITY
ASSIGNMENTS
Code: P = Primary S = Support C � Coordination
Function A2ency Assisnment
1. Warning and Lakeville Police Dept. P
Notifications
2. Direction and Mayor
Control
City Administrator
Emergency Management Director
Asst. Emergency Management Director
3. Emergency City Administrator
Public
Information Police Chief
City Attorney
Public Information Coordinator
4. Search Lakeville Fire Dept.
and Rescue
Lakeville Police Department
5. Health/Medical Allina Medical Transportation
6. Security, Lakeville Police Department
Evacuation, and
and Traffic
Control
P
S
S
S
P
S
C
C
P
P
P
P
7. Fire Protection Lakeville Fire Department
8. Damage City Building Inspector
Assessment
County Emergency Management
Director
Red Cross
9. Congregate Care Parks and Recreation
Department
Red Cross
Salvation Army
Local Churches
10. Debris Clearance Lakeville Public Works
Mutual Aid
Local Excavation Companies
Demolition Landfill
11. Utilities Lakeville Public Works
Restoration
Dakota Electric Association
Xcel Energy
Frontier
Minnesota Energy Resources
Magellan Pipeline Company
MCES
Charter Communications
IN
P
C
C
C
P
P
P
P
C
C
C
Q,
C
C
C
C
C
C
C
12. Radiological Dakota County
Protection Emergency Mgmt. Director
Lakeville Fire Chief
13. Hazmat Lakeville Fire Department
Response
Dakota County Special Operations
State Duty Officer
MN Dept. of Public Safety
MN Pollution Control Agency
VII. Operations Policies
A. Protection of life and property during an
emeriency is the primary responsibility of
government at all Ievels. ,
B. In an emergency affecting more than one political
jurisdiction, officials of all jurisdictions involved will
coordinate their services to the maximum extent
possible.
C. The County Emergency Management Director will
assist in providing resource coordination between
government agencies and the private sector.
D. City government resources must be utilized to the
maximum before state or federal assistance will be
made available.
E. Each agency, department, or service of city
government will provide for the maintenance of
records during an emergency. These records should
include work hours, equipment hours, supplies and
materials consumed, injuries to personnel, and damage
to public facilities and equipment.
F. The Emergency Management Director will determine
and coordinate with the appropriate agencies,
department heads and organizations adequate training
opportunities or meetings designed to enhance
response to emergencies.
P
C
P
S
S
C
C
VIII. Support
A. National Guard
1. Overview
When a natural disaster or other major -
emergency is beyond the capability of local
government, support from National Guard units
may be available. Only the governor, as
commander-in-chief of the Minnesota National
Guard, has the authority to activate the Guard.
The purpose of the activation is to ensure the
preservation of life and property and to support
civil law enforcement agencies:
a. National Guard assistance will complement,
and not be a substitute, for city participation in
ernergency operations.
b. If made available, National Guard personnel
remain under military command at all times,
but will support and assist city forces in the
accomplishment of a specific task or tasks.
2. Request Procedure
Lakeville is a class two city and therefore the
sheriff must submit the request for assistance
to the governor's office. It is the responsibility
of the Emergency Management Director to
contact the Sheriff. Requests for activation of
the National Guard also should be submitted
to the state duty officer by calling 651-649-
5451.
B. State and Federal Agencies
1. Information and assistance in securing state or
federal support may be obtained by contacting
the County Emergency Management Director_
2. A summary of state and federal programs
available to local governments that are
experiencing or have experienced a disaster is
contained in Minnesota Disaster
Management Handbook. This document was
developed by the Minnesota Division of
Emergency Management (DEM), and is on file
with the Dakota County Emergency
Management Director as well as on the web at
http://www.hsem.state.mn.us/uploadedfile/dis
man hand.pd£
3. Federal Assistance - Hazardous Materials
Incidents
The following types of assistance can be
accessed through the DEM duty officer.
The On -Scene Coordinator (OSC) is the federal official
predestinated by the Environmental Protection Agency or the U.S.
Coast Guard to coordinate and direct federal responses and
removals under the National Contingency Plan; or the Department
of Defense (DOD) official designated to coordinate and direct the
removal actions from releases of hazardous substances, pollutants,
or contaminants from DOD vessels and facilities.
When the National Response Center (NRC) receives notification of
a pollution incident, the NRC duty officer notifies the appropriate
OSC, depending on the location of an incident. Based on this initial
report and any other information that can be obtained, the OSC will
go to the scene and monitor the response of the responsible party of
state or local govermnent. If the responsible party is unknown or
not taking appropriate action and the response is beyond the
capability of appropriate action by state and local governments, the
OSC may initiate federal actions, using funding from the Federal
Water Pollution Control Act Pollution Fund for oils discharges and
the CERCLA Trust Fund (Superfund) for hazardous substance
releases.
IX. Plan Updating and Distribution
A. The Emergency Management Director will have
overall authority and responsibility for the
maintenance of the plan.
B. This plan will be reviewed and updated as necessary,
but at least once annually. The Lakeville Emergency
Management Director will be responsible for ensuring
that this updating occurs, designate a planning
coordinator who will be responsible for ensuring that
this updating occurs, and that it is in accord with the
schedule and procedures established by the Minnesota
Division of Emergency Management. In order to carry
out this task, the director may request assistance from
the County Emergency Management Director.
C. The City of Lakeville is in compliance with the
Division of Emergency Management and Federal
Emergency Management Agency exercise
requirements as published. First responders and
medical personnel are subject to strict annual training
requirements assuring adequate response to all
anticipated emergencies.
D. This plan will be distributed to all city government
departments and agencies which have emergency
assignments in the event of a major disaster in the City
of Lakeville. A plan distribution list will be
maintained by the Lakeville City Emergency
Management Director.
City of Lakeville
Emergency Operations Plan
Annex A - ACRONYMS DEFINITIONS
AEMD — Assistant Emergency Management Director
CAD — Computer Aided Dispatch
CAT — Chemical Assessment Team
CHEMTREC — Chemical Transportation Emergency Center
COOP — Continuity of Operations Plan
DARTS — Dakota Area Resources and Transportation for Seniors
DC ARES — Dakota County Amateur Radio Emergency Services
DC MAAG — Dakota County Mutual Aid Assistance Group (SWAT)
DC SOT — Dakota County Special Operations Team
EAS — Emergency Alert System — Cable, Metro TV, Radio
EC — Emergency Coordinator
EMD — Emergency Management Director
EOC — Emergency Operations Center
FEMA — Federal Emergency Management Agency
HAZMAT — Hazardous Materials
IMT — Incident Management Team
MAC — Metropolitan Airports Commission
MN DEM — Minnesota Division of Emergency Management
MVTA — Minnesota Valley Transit Authority
NGO — Non -Governmental Agency
NIMS — National Incident Management System
City of Lakeville
Emergency Operations Plan
OSC On Scene Coordinator
PIO — Public Information Officer
Response Level I — An incident or threat of a release which can be
controlled by the first response agencies and does not require
evacuation of other than the involved structure or the immediate
outdoor area. The incident is confined to a small area and does not
pose an immediate threat to life or property.
Response Level II — An incident involving a greater hazard or
Iarger area which poses a potential threat to life or property and
which may require a limited evacuation of the surrounding area.
Response Level III - An incident involving a severe hazard or a
large area which poses an extreme threat to life and property and
will probably require a large scale evacuation; or an incident
requiring the expertise of resources of County, State, Federal, or
private agencies/organizations.
SIU — Special Incident Unit
SOP — Standard Operating Procedure
City of Lakeville
Emergency Operations Plan
Annex B - Warning and Notification
Purpose
a. To provide an overview of the responsibilities and the
procedures whereby the notification of the city
officials listed at the beginning of this document and
the warning of the general public are accomplished.
2. Responsibilities
a. The Dakota County Communications Center (DCC) is
the Dakota County Warning Point. As stated in the
basic plan, The County Warning Point is responsible
for relaying warnings to the Lakeville Police
Department, which serves as the City Warning Point.
When the Lakeville Police Department receives the
same information simultaneously or prior to the
County Warning Point, the police department may
activate a warning with the approval of the Chief of
Police or an on -duty supervisor.
The city warning point is responsible for
ensuring that all warnings and notifications,
which it receives, are handled properly. Upon
receipt of a warning, the city warning point is
responsible for:
• Notifying the appropriate city government officials
Verification of activation of the city's outdoor warning
sirens
• Emergency Activation System (EAS) when required at a
local level
ii. The Lakeville Police Department's established
procedures and policies for a weather
emergency, hazardous materials emergency,
or other emergency. Protocol and procedures
for activating the EAS are kept in the records
radio desk of the police department.
Police Department
City of Lakeville
Emergency Operations Plan
3. Supporting Documents
a. The Lakeville Policy and Procedure Manual, Order
#310 — Activation of Warning Sirens detail the
specific warning and notification procedures to be
followed by the City Warning Point. The manual is
on file in the EOC.
Police Department
City of Lakeville
Emergency Operations Plan
Annex C - Direction and Control/EOC
1. Purpose
To describe how direction and control of the
City of Lakeville's response to a disaster will
be accomplished.
2. Responsibilities
i. Mayor: The Mayor of Lakeville will be
responsible for providing overall direction
and control of city government resources
involved in the response to a disaster. The
line of succession to the Mayor is as follows:
Acting Mayor
City Council
City Administrator or his/her designee
3. City Emergency Management Director: The Lakeville
i. Emergency Management Director will serve in
a staff
ii. Capacity to the City Administrator, and will
coordinate all aspects of this plan.
iii. The line of succession to the Lakeville
Emergency Management Director is as
follows:
Assistant Emergency Management Director
Police Chief
Fire Chief
4. City of Lakeville Emergency Operations Center (EOC)
a. Direction and control of Lakeville's response to a
disaster will be carried out at the Lakeville EOC.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
b. Criteria for EOC Activation
c. The degree of Lakeville's EOC activation will be
determined by the severity of the emergency.
Type 5:
• The incident can be handled with one or two single resources.
• (Car accident with or without injures)
• The incident is typically contained within an hour or two
• Examples police traffic stop, an injured person, vehicle fire
Type 4:
• Conunand staff and General staff functions have been activated
• The incident is typically contained within a few hours
• The agency administrator may have to give a briefing
• Examples armed robbery, small hazmat spill, major structure fire.
Type 3: EOC ACTIVATION SHOULD BE CONSIDERED FOR THE FOLLOWING:
• The incident ovenwhelms your resources
• All of the Command staff and General staff functions have been activated along with
other supporting positions
• The incident will extend out for several operational periods. Operational periods could be
shifts of R to 12 hours in length
• Examples Hostage/standoff, tornado touchdown EF 2 of 3.. major flash flooding
Type 2:
• The incident requires resources from outside the area
• A written Incident Action Plan (IAP) is done for operational periods
• Operations personnel exceed 200 but do not exceed 500
• Examples tornado touchdown EF 4 or 5, earthquake, hurricane
Type 1:
• Type of incident requires national resources
• Operational personnel exceeds 500
• Branches of operations are established
• A Joint Information Center (JIC) has been established
• Examples tornado touchdown EF 4 or 5, earthquake, hurricane
Emergency Management Director
City of Lakeville
Emergency Operations Plan
5. Responsibility for EOC Activation
Major disaster- EOC staff would be expected to automatically
report to the EOC.
City Staff may request the EOC to aid in any type of incident.
The Lakeville Emergency Management Director is responsible for
ensuring that the EOC is activated according to the criteria discussed
above. Personal will be notified through paging system when
personal need to be notified to report to the EOP.
6. Staffing of the EOC
The staffing list is included in Annex S of this document. A copy is
also on file at each of the EOCs.
Each department which is represented in the EOC is responsible for
ensuring that its representative is familiar with the duties which
he/she is expected to perform at the EOC.
If determined necessary, the city will activate a
communications/mobile command post to serve as an on -scene
incident command. The communications /mobile command post
will be identified as such by the on -scene commander.
The Incident Commander or Unified Command with the assistance
of EOC staff and field personnel will be responsible for coordination
of on -scene activities of all City of Lakeville personnel.
EOC Equipment/Supplies
The Lakeville Emergency Management Director is responsible for
ensuring the EOC is operational and that necessary computer-
generated maps, displays, tables and chairs, logging capabilities, and
other information, are on hand and available for use in the EOC.
The primary EOC, the Police Station, is a 24-hour, seven day a week
working facility and would be expected to become fully operational
in a very short time period. Alternate EOC sites are staffed and
equipped similarly.
Communications Capability
The Lakeville Emergency Management Director has been given the
responsibility of ensuring all communication systems (primary and
alternate) are operational and communication links between
response personnel and EOC operations are identified.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
EOC Communication Capability
Communication capabilities exist between the EOC and the
following organizations:
Organization
Primary
Alternate
City Departments
Public Safety
Telephone/Email
• Lakeville Fire Dept
Radio
• Public Works
VHF/800 MHz
• City Building Inspector
ARMER system
Dakota County EOC
Public Safety
Telephone/Email
• DCSOT
Radio
• DC IMT
VHF/800 MHz
• DCSO Communicators
ARMER system
• DC -ARES (Amateur Radio)
State Duty Officer
Telephone
Public Safety Radio
VHF/800 MHz
ARMER system
Allina Ambulance
Public Safety
Telephone
Radio
VHF/800 MHz
ARMER system
Fairview Ridges Hospital
Telephone
Public Safety Radio
• Area Hospitals
VHF/800 MHz
ARMER system
Red Cross, Salvation Army or other
Telephone
Email/Amateur
Non -Governmental Agency(NGA)
Public Safety Radio
VHF/800 MHz
ARMER system
Congregate Care
Telephone
TBD
• refer to Annex I
Local Excavation Companies
Telephone
TBD
Utilities
Telephone (unless
TBD (unless noted)
• Dakota Electric
noted)
• Xcel
• Frontier
• Qwest
'Mass Care sites may have an Amateur Radio provided by Red Cross, Salvation Army or NGA that would
in contact with DC -ARES. If volunteers are to be used, they need to be approved by DC -ARES.
'" Each Utility has its own radio system that may or may not be available. If possible a utility representative
with radio capability should be assigned to the EOC.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
• Aquila Gas
P"'Iftaxy
Mten-ratt
• Reliant Energy
Telephone/Email
Public Safety
• Williams Pipeline Co
Radio
• Metro Waster Control Co
VHF/800 MHz
• Charter Cable
ARMER system
Burnsville Communications Van
Telephone/Email
Public Safety
Transportation
Telephone
TBD
• Schmitty and Sons
VHF/800 MHz
ARMER system
Emergency Radio Communications
a. Public Safety
i. Resources to assist with public safety— law enforcement, rescue
and fire.
O k 1*46on
P"'Iftaxy
Mten-ratt
Dakota County Communicators
Telephone/Email
Public Safety
Trailer
Radio
VHF/800 MHz
ARMER system
Burnsville Communications Van
Telephone/Email
Public Safety
Radio
VHF/800 MHz
ARMER system
Eagan Communications Van
Telephone/Email
Public Safety
Radio
VHF/800 MHz
ARMER system
Apple Valley Incident Command
Telephone/Email
Public Safety
Van
Radio
VHF/800 MHz
ARMER system
G. The Lakeville Emergency Management Director is
responsible for ensuring that the National Incident
Management System (NIMS) is operational and in use.
This determination will be based on severity of the
incident, resources available, control of the scene, and
length of the operation. The NIMS format should
operate under an incident/unified commander with four
main divisions: Logistics, Operations, Planning and
Each Transportation company has its own radio system that may or may not be available. If possible a
Transportation representative with radio capability should be assigned to the EOC.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
Finance. The Emergency Management Director will
determine who would best fill the division positions.
The NIMS system is fluid and can be molded to fit
different situations. Additional branches or the
elimination of divisions may be reasonable during certain
incidents. The EMD will detennine what structure of
NIMS is to be established and how it is to operate.
All incidents in the City of Lakeville shall operate using
the NIMS system. When needed, an EOC will be
activated. The Incident Commander will have direct
overview of the incident. The IC will be in
communication with the EOC. The EOC will support the
IC and Incident Command Post by finding needed
resources and planning goals for the next shift and phase
of the incident. The role of the EOC is to focus on the
"big picture." affecting the entire community. The EOC
provides resources and guidance, but strategic and
tactical operations shall be the responsibility of the IC.
All outgoing information regarding the incident is to be
reviewed by members of the EOC. It is the responsibility
of the EOC to forward information updates to the Public
Information Division.
E. The Lakeville Police Department, as a member of the
Joint Powers Agreement, can also request the assistance
from the Dakota County Special Operations Team
(DCSOT) for additional communications capabilities.
F. The Lakeville EOC has an emergency (back-up) power
source. The Water Treatment Facility has a 1,250 KW
diesel generator that activates automatically upon power
failure and supplies power to all Water Treatment
Facility building functions and the power needs of Well
10 located on the same site. The Central Maintenance
Facility has a 500 KW generator which automatically
activates with a power fail and is capable of operating all
functions of the building, fueling system and site
lighting.
IV. Training
The Lakeville Emergency Management Director shall
coordinate with the Dakota County Emergency Management
Director to ensure training is done on a regular basis.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
IV, Supporting Documentation
The following support materials are kept on file in the
Emergency Management Director's office:
EOC Standard Operating Procedures,
Knowledge Center lists potential resources that
could be requested in the event of incident.
Knowledge Center Link
Emergency Management Director
City of Lakeville
Emergency Operations Plan
Annex D - Emergency Public Information Annex D
I. Purpose
To provide an overview of how emergency public
information would be disseminated in the event of a disaster.
11 Spokesperson(s)
The City Administrator or designee will serve as the public
infonnation officer. The City Administrator or designee will
provide briefings to the press as needed. The only official
authorized to serve as the Public Information Officer
(PIO) for the City of Lakeville is the City Administrator. If
the City Administrator is unavailable, the Police Chief would
serve as the alternate PIO. These individuals would be given
access to all information necessary to carry out their role as
PIO for the City of Lakeville.
Information will be released only after reviewed by members
of the EOC and when authorized to do so by members of the
EOC.
III. Policies and Procedures
A. If it becomes necessary to establish a news briefing
room, Lakeville City Hall will be used for this purpose.
News media personnel will be asked to report to this
facility or a designated alternate.
B. In the event of a protracted disaster/emergency, news
releases would be issued on a regular basis. The city
website or city listserve may be used to aid in the
dissemination of information to the public.
C. Lakeville Communications and Cable Television
employees will be utilized for a Public inquiry/rumor
control center and will provide inforination released by
the PIO. The department currently in command of the
incident will provide at least one staff member to serve
the PIO division to assist in the release of accurate and
appropriate infonnation.
City Administrator
City of Lakeville
Emergency Operations Plan
D. Public information will be disseminated through the City
Administrator and the Communications Staff.
City Administrator
City of Lakeville
Emergency Operations Plan
Annex E - Search and Rescue
1) Purpose
i) To describe how search and rescue would be
accomplished in the City of Lakeville following a
disaster.
2) Responsibility
i) A unified command structure will be utilized to insure
coordination of efforts during search and rescue
operations.
ii) Search and Rescue operations should be coordinated
from an incident command post and be supported by the
EOC.
iii) Primary Departments conducting Search and Rescue
operations include but are not limited to;
(1) Lakeville Police Department
(2) Lakeville Fire Department
(3) Lakeville Public Works Department
iv) Departments providing support functions include
(1) Lakeville Park and Recreation Department
(2) Lakeville GIS (Maps)
3) Supporting Agencies/Organizations
a) Canine Search
1. Lakeville Police Canine Units
2. MN Search and Rescue Dogs
4) The following volunteer organization(s) would be available to
assist with a major search and rescue operation:
i) Mounted Patrol
ii) Dakota County Sheriffs
iii) Scott County Sheriff
iv) Lakeville Police Reserves
V)
vi) Burnsville CERT
vii) Air Search
(1) State Patrol Helicopter
(2) Civil Air Patrol
viii) Dakota County Special Operations Team (SOT)
(1) Supported by MN TASK FORCE 1
(2) Supporting Standard Operating Procedure (SOP)
Emergency Management Director
City of Lakeville
Emergency Operations Plan
ix) Refer to the Radiological/Hazardous Materials Protection
available from the Dakota County Emergency
Management Director for detailed procedures of
chemical identification and decontamination for law
enforcement and fire personnel.
x) Standard Search and Rescue Guideline:
(I) A preliminary search will be conducted by first
responding units.
(a) Structures searched should be marked using the
FEMA standard structure and searching
markings. --During a preliminary search, areas to
be more thoroughly searched will be reported to
the incident commander.
(2) If applicable, structures searched will be marked with
date, time and casualties encountered.
(3) A map of the search area should be obtained and the
search process should be documented.
(4) Damaged structures may require assistance from
teams with specialized training such as DCSOT or
MN Task Force 1.
Emergency Management Director
City of Lakeville
Emergency Operations Plan
Annex F - Health/Medical
Purpose
To provide an overview of how the health/medical care
needs of the residents of Lakeville would be met in the event
of a major disaster.
A All Mass Casualty Incidents are to be considered Crime
Scenes and treated as such.
II. Primary Responsibilities
A. The Unified Command will open a medical triage care
center as needed.
a. The Medical Triage Center will be operated by
medical command.
b. START Triage method will be used to provide
medical services.
B. Medical Staging
a. Additional Mutual Aid
i. Medic units will be dispatched to a medical
staging area.
ii. The medical staging area will be
determined by the Unified Command Post
1. A medical staging officer will
communicate with the EOC and IC
to insure adequate resources are on
scene and available.
b. Alternate transportation in the form of school
buses, other passenger vehicles may be considered
to transport non-critical or -green" tagged patients
to a medical facility.
C. Emergency Mortuary Operations
a. The Hennepin County Coroner has jurisdiction
1. MAC- Minneapolis/Saint Paul
International Airport
Temporary Morgue- 35 or
more fatalities
2. DMERT- Portable Morgue Unit
3. Equipment stored in Little Falls,
MN
City of Lakeville
Emergency Operations Plan
4. DMORT- large scale incident
used when local and state
resources are overwhelmed.
E. Health Threats: Serious potential or actual health
problems (epidemics, food and/or water contamination,
etc.) associated with a disaster would be the
responsibility of the Dakota
County Disease Prevention and Control Officer who
can be contacted through the Dakota County
Emergency Management Director.
F. Inquiry and Referral Service:
a. Requests for information are the responsibility of
the Lakeville Public Information Officer and
assigned staff.
b. Family Assistance Center
i. A Family Assistance Center may be
opened
D. The Resource Manual attached contains lists of area
hospitals and ambulance services.
City of Lakeville
Emergency Operations Plan
Fairview Ridges
201 Nicollet Blvd., Burnsville
Phone: 952-892-2000
Fax: 952-892-2670
• Fairview Southdale
6401 France Ave. So. Edina
Phone: 952-924-5151
Fax: 952-924-5796
• Hennepin County Medical Center
701 Park Ave. So., Mpls.
Phone: 612-873-3000
Fax: 612-9044242
• Regions Hospital
640 Jackson St. St. Paul
Phone: 651-254-3456
Fax: 651-254-1557
• Northfield Hospital
2000 North Ave., Northfield 55057
Phone: 507-646-1101
Ambulance Resources: Listed below are area ambulance for
reference and information.
Burnsville Ambulance 952-895-4570
Health East 651-232-1717 Fax: 651-488-4676
Northfield Ambulance 507-646-1414
LifeLink (24 hr Dispatch) 651-778-0416 Fax: 612-638-4970
Allina Medical Transport 651-222-3728
North Air Care 800-247-0229
City of Lakeville
Emergency Operations Plan
Annex G - Security, Evacuation, and Traffic Control
I. Purpose
To outline how evacuation and traffic control would be
carried out if they were required due to a disaster in the City
of Lakeville.
II. Responsibility
A. In Lakeville, the following official(s) recommend
evacuation:
1. An Emergency may require the immediate
evacuation of residents and businesses. The
INCIDENT COMMANDER has the authority to
recommend evacuation if conditions require such.
2. When immediate evacuation is not required, the
incident commander shall confer with the
Emergency Management Director and EOC staff
regarding an evacuation. As an incident
continues to develop, the Planning Section of the
EOC will consult with the City Administrator,
Chief of Police and Mayor regarding evacuations.
B. Within the City of Lakeville, the Police Department is
responsible for coordinating an evacuation effort and
security of evacuated areas. The Police Incident
Commander shall be responsible for the following and
designate an officer to coordinate if needed;
1. Maintaining perimeter security on any area
affected by storm damage or an incident
involving evacuation.
a. Perimeter road access points should be
staffed to prevent persons from
removing or disturbing road blocks.
b. Lakeville Public Works will be
contacted to provide equipment for
blocking roadways.
2. Identifying collector streets needed for response
to the incident and close those streets as needed to
insure the rapid movement of emergency vehicle
and other vehicles involved in the response to the
incident. This shall include freeway entrance and
exit ramps.
3. Any needed detours will be identified as rapidly
as possible and the Lakeville Public Works,
Police Department
City of Lakeville
Emergency Operations Plan
Dakota County Highway Dept. and MN DOT
notified to sign these detour routes.
4. Requesting assistance from other jurisdictions,
police reserves or volunteers to cagy out these
responsibilities.
5. Identification system
a. Persons authorized to enter the
perimeter shall carry official
identification and display it on their
person.
b. Residents or other persons having
business inside the perimeter shall be
issued a form of identification before
being allowed to enter a designated
perimeter.
III. Procedures
A. Appropriate City Officials are notified of the need to
evacuate an area of the City.
B. Residents to be evacuated may be notified of an
emergency situation through the following means:
1. Activation of warning sirens.
2. Announcements on the Emergency Alert
3. System on Lakeville's Cable TV system.
4. Public address system in each squad car.
5. Door-to-door contact by police reserves and other
available volunteers.
6. Press release to local media.
C. Destination of evacuees will be determined depending
on nature of incident. Congregate care and
mass transportation may be necessary. (See
Annex J for Congregate Care information).
1. The incident commander should be
prepared to house 1/3 of all evacuated
person in a congregate care facility.
IV. Resources Available
Police Department
City of Lakeville
Emergency Operations Plan
A. Allina Ambulance Service vehicles may be available,
if needed, to evacuate non-ambulatory individuals.
B. Schmitty and Sons Bus Company (952-469-
2256) would provide buses, if needed, to assist in the
evacuation process. School bus companies from the
Fannington and Rosemount School Districts would
also provide transportation if needed or when
appropriate.
C. MVTA (952-882-7500), and DARTS (651-455-1560 or
651-455-1339) are also available as resources.
Police Department
City of Lakeville
Emergency Operations Plan
Annex H - Fire Protection
Purpose
To summarize how fire protection is provided in the City of
Lakeville during major events.
II. Responsibility/Description
a. Primary
i. Fire protection in Lakeville is provided by the
Lakeville Fire Department.
b. Support Functions
i. Emergency Management
1. Police Department
2. Public Works
3 Park and Recreation Staff
4. American Red Cross
5. Salvation Army
III. Mutual Aid Agreements
The Lakeville Fire Department participates in mutual aid
agreements that include the following fire departments:
• All cities within Dakota County
• Scott County Agencies
• State -Wide Mutual Aid
IV. Communications Capability
a. Primary communications will utilize the metro 800
MHZ radio system.
Fire Department
City of Lakeville
Emergency Operations Plan
Annex 1 - Damage Assessment
Purpose
a. To provide an overview of how damage assessment
would be accomplished following a disaster in the
City of Lakeville.
2. Responsibilities
a. The Lakeville City Building official is responsible for
i. Appointing a damage assessment "team"
composed of municipal and/or private sector
agency representatives which will be under
authority of the City Building Official.
ii. Developing damage assessment procedures
with the damage assessment team.
iii. Coordinating the damage assessment process
following the occurrence of a disaster.
1. Damage assessment procedures will be
conducted according to Minnesota
Department of Homeland Security and
Emergency Management as well as
FEMA guidelines.
b. City government officials who may assist in a damage
assessment effort
i. City Building Inspector
ii. City Engineer
iii. City Finance Department
iv. Community and Economic Development
Department
v. County Emergency Management Department
vi. County Engineer
vii. County Assessor
viii. Minnesota Department of Homeland
Security/Emergency Management
ix. Private Sector Agencies
1. MN VOAD Contacts
2. Realtors, Appraisers
3. Building Contractors
4. Hazardous materials clean-up
contractors (See the Resource
Manual).
3. Policies and Procedures
a. A damage assessment effort will be initiated as soon as
practical following the occurrence of a disaster.
Building Official
City of Lakeville
Emergency Operations Plan
b. City Building Inspectors will be notified of the
incident and will assist as possible
i, The primary mission will be to aid in the search
and rescue of victims.
L City Building Inspectors will aid the
incident commander in opening streets
to provide emergency assistance
2. Inspectors will aid at the incident in
determining the integrity of structures
during search and rescue.
3. Inspectors may begin to mark structures
for fitness of occupancy.
a. Marking will comply with
FEMA guidelines.
4. Inspectors will aid search and rescue
crews by marking street corners and
intersections in the event road signs
are destroyed
c. Post Incident Damage Assessment:
i. Areas to be assessed for damage may be tasked
by geographic area.
ii. Debris Estimates will be created and forwarded
to the EOC
1. Vegetation
2. Construction
3. Household
4, Hazardous Materials
iii. Property Assessed will include:
1. Address
2. Signed right of entry forni by the owner
3. photographs
4, fitness for occupancy
5. Insurance Information
a. Company Name
b. Policy Number
c. Insurance Infonnation
d. Homeowner Information
i. Temporary address
ii. Contact phone number
d. Community Development
i. Will aid local business in disaster recovery
ii. Liaison with businesses
Building Official
City of Lakeville
Emergency Operations Plan
4. Equipment Inventory Pre -planning
a. EMERGENCY KIT
i. Rubbermaid Tub
ii. Rubber Boots (preferably knee high)
ill. Rain Coat
iv. Hard Hat
v. Reflective Vest
vi. Flashlight
vii. First Aid Kit
viii. Infonmation handout for Victims
ix. Bottled Water and Snacks
x. City Map
xi. Phone List (emergency phone numbers)
xis. Red, Yellow and Green Occupancy Cards
xiii. Forms for Homeowner/Renter
xiv. Damage Assessment Map Book
5. Supporting Documents
a. Supporting Documents are stored in the Annex and the
Battle Book located in the Emergency Management
Folder on the 1 -Drive
6. Disaster Management Handbook, available on the web at
Disaster Recovery Files
Building Official
City of Lakeville
Emergency Operations Plan
Annex J - Congregate Care
1) Purpose
i) To describe how the congregate care (emergency housing, feeding, clothing
and counseling) needs of City of Lakeville residents and employees would be
met in the event of a disaster_
2) Responsibilities
a)The Lakeville Park and Recreation Department will have overall responsibility for
coordinating congregate care needs during manmade or natural event requiring
housing and food needs for residents or other persons in Lakeville. The Park and
Recreation Department will work with the following agencies, private and public
to arrange for congregate care needs. The Park and Recreation Department will
also coordinate with these agencies for setting up temporary housing and relief
facilities for Emergency Service Workers and Volunteers utilizing the same
services;
1. Emergency housing - American Red Cross
2. Emergency feeding - American Red Cross
3. Emergency clothing - Salvation Army
4. Counseling
i. Community Action Council
ii. Dakota Cty. Mental Health Dept.
iii. American Red Cross
b)Police Department Animal Control
i) Animal Care
(1) Lakeville Animal Control will facilitate housing of domestic dogs and cats
(a) Crates, Kennels, and other necessary facilities will be made available
to house animals for evacuated or displaced persons.
(b) Animals of questionable health will be examined by a veterinarian
while in the shelter facility.
3) Operational Plans
a) A shelter may be opened at a facility suitable for short term housing of displaced
person. See Reference list for possible sites.
i) 1/3 of all displaced persons may need shelter.
ii) Registration of victims
(1) All persons using congregate care facilities will be documented
(a) Small numbers of displaced persons may be handled by city staff
(b) MN VOAD Agencies may be requested to aid in congregate care.
These services can be accessed by calling the Minnesota State Duty
Officer.
Parks & Recreation
City of Lakeville
Emergency Operations Plan
(i) Park and Recreation will remain the local contact point for these
agencies
iii) Inquiry and Referral regarding disaster victims
(1) Information collected at the shelter shall be available for inquiry by family
or others regarding the location of displaced persons.
IV. Supporting Documents
B. Complete listing of medical services and shelter facilities are to be found in
the Resource Manual.
Parks & Recreation
City of Lakeville
Emergency Operations Plan
Annex K - Debris Management
1. Purpose
To describe how debris management would be accomplished
following a disaster in the City of Lakeville.
II. Responsibilities
Within the City of Lakeville, the Public Works Department
will be responsible for debris management under direction
from the Public Works Director.
III. Policies and Procedures
A. In the event of weather related damage or other natural
or man-made disasters, all efforts will be made by the
city to assist residents in removing debris from the
boulevard and streets. The decision to advise residents
to move debris to the boulevard will be made by the
Public Works Director, the Emergency Management
Director and the City Administrator.
1. Except in unusual circumstances, removal of debris
from private property would be the responsibility
of the property owner.
2. A debris pick up plan will be created by EOC staff.
a. Debris causing hazards to
transportation, public utility restoration
and public health shall receive first
priority.
b. Household debris affecting public health
shall receive second priority.
C. Vegetative and construction debris will
be removed last.
B. Debris will be sorted according to type and disposed of in
an appropriate manner.
1. Sort and Haul from the scene of incident. Debris
will be sorted at the boulevard into the following
categories:
a. Solid waste.
b. Building materials and demolition
debris.
C. Household hazardous waste.
d. Appliances and electronics.
Public Works
City of Lakeville
Emergency Operations Plan
C. bard waste.
All efforts should be made to have at least 3 sites
in the city pre -approved by the Minnesota
Pollution Control Agency for the handling of
vegetative material such as downed trees and
household debris resulting from damaged homes.
Small sites may include the Central Maintenance
Facility at 179"' and Cedar and the Public Works
Storage Facility located on 210' Street and
Hamburg in the City of Lakeville.
C. Model Plan
Pre -planning
a. Debris Management Site Identification.
The City shall identify at least three
locations to the MPCA for approval to
use as debris collection sites.
b. Training. Public Works, Emergency
Management, Environmental Services,
and Building Inspections staff shall be
trained in debris management.
C. Public Notification. The
Cominunications Department shall be
responsible for providing information to
residents regarding debris management,
collection, and proper disposal.
2 Event causing activation of the plan.
a. Damage assessment should be
conducted according to the annex in this
plan.
b. Estimate of amount of debris to be
moved will be performed by the Public
Works Department.
C. Determination of action by city
administrator with input from EMD and
the Public Works Director.
d. If debris is to be cleared by city,
Communications Department should
prepare press releases, written flyers and
other appropriate methods of
communication to reach those affected
by debris.
e. Call Center- A public works call center
may be opened at the CMF to aid staff
in receiving phone calls. This center
will be staffed by Public Works and
Public Works
City of Lakeville
Emergency Operations Plan
Park and Recreation staff. The
information obtained will be placed in a
data base to aid in route pickup.
f. Determination and use of methods for
the reduction of debris will be made by
Public Works Director.
g. Public Works will continue to schedule
debris clearance in coordination with the
Emergency Operations Center.
h. If additional assistance for debris
removal is needed, it should be
requested from Dakota County,
neighboring municipalities and private
contractors.
i. Costs incurred due to the removal of
disaster debris shall be documented by
all departments involved in debris
removal.
IV. Supporting Documents
A. Information regarding construction contractors which
have debris removal equipment and those located in
the City are available from the City of Lakeville Public
Works Director.
B A listing of hazardous materials clean-up contractors is
available in the Resource Manual.
Public Works
City of Lakeville
Emergency Operations Plan
Annex L - Utilities Restoration
Purpose
To provide an overview of how utility services would be
restored following a disaster.
II. Responsibilities
The following govermnent agencies/private sector
organizations are responsible for providing utility services
for the City of Lakeville in liaison with the Public Works
Director. Due to their sensitivity, emergency 24 hour contact
numbers for the utility company are accessed via the Dakota
Communications Center.
A. Water/Sanitary Sewer Service - City of Lakeville
B. Electrical Service — Xcel Energy, Dakota Electric
Association.
C. Gas Service — Minnesota Energy Resources and
CenterPoint Energy
D. Telephone Service — Frontier Communications,
Centuryl-ink, Charter Communications
E. Radiological Officer - County Emergency Management
Director
F. Fiber Optic Network — Charter Communications
111. Service Restoration
See Resource Manual - Utilities
Public Works
City of Lakeville
Emergency Operations Plan
Annex M - Radiological/Hazardous Materials
Protection
Purpose
It is recognized that emergency situations could develop in
which Lakeville residents could be exposed to hazardous
and/or radiological materials. Plans are needed to coordinate
the response and recovery efforts of emergency services
personnel under the direction of the County Emergency
Management Director to potential transportation accidents,
industrial accidents, laboratory radiation incidents, military
accidents, or war. The purpose of this annex is to elaborate
upon this function.
II. Radiological/Hazardous Materials Protection Organization
This group consists of the: Radiological Officer/Hazardous
Materials Officer, Dakota County Emergency Management
Director and Lakeville Emergency Management Director,
The Lakeville Emergency Management Director reports to
the Dakota County Emergency Management Director. In the
event of an emergency posing a potential
radiological/hazardous materials threat, the Dakota County
Emergency Management Director shall request State
Chemical Assessment Team (CAT).
III. Responsibilities
The Dakota County Radiological/Hazardous Materials
Protection Organization has the responsibility to ensure that
the skills and knowledge, data and information (e.g.,
radiation readings, damage reports, response requirements,
chemical properties, exposure estimates) and materials
needed to minimize the effects of all radiological/hazardous
materials threats in Lakeville are available and utilized in
time of emergency.
A. Radiation Incidents
Normally, the Lakeville Emergency Management
Director will call upon the Dakota County Emergency
Management Director, or if needed, the Radiological
Control Section of the Minnesota Department of
Health (612-215-5800) for radiological expertise,
instrumentation, guidance, decontamination and
medical evaluation. However, if this is not possible,
such as in time of widespread emergency, the State
Duty Officer is to be called at the 24-hour number 651-
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
649-5451. Radiological/Hazardous Materials
Protection Organization will respond, as necessary, to
fulfill this responsibility. The Dakota County Special
Operations Team also has radiological monitors and
specially trained members that can evaluate a potential
threat level of hazardous materials.
B. Other Hazardous Materials Incidents
There are three response levels. See Attachment M.
IV. Overview of Lakevillds radio] ogi cal/hazardous materials
protection responsibilities:
A. The Lakeville Fire and Police Department are
responsible for:
Supporting emergency operations during
radiological/hazardous materials incidents.
2. Assisting in the decontamination of facilities,
thoroughfares and public areas.
B. The Dakota County Radiological/Hazardous
Materials Protection Organization is responsible
for:
The Dakota County Emergency Management
Director is responsible for the radiological
protection system development and
maintenance. FEMA Civil Preparedness Guide
1-30, "Guide for the Design and Development
of a Local Radiological Defense Support
System" describes this process in detail.
Basically, CPG 1-30 sets forth the
requirements, procedures, priorities, planning,
capabilities, assignments, and time phases
needed to create a complete, operational system
that can function to minimize the effects of
radiation hazards.
2. The Dakota County Emergency Management
Director is responsible for the hazardous
materials response system development and
maintenance. The National Response Team's
"Hazardous Materials Emergency Planning
Guide" sets the requirements and planning
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
elements established by Title III of the
Superfund Amendments and Reauthorization
Act of 1986. The Department of
Transportation's "Emergency Response
Guidebook" contains initial identification and
response procedures for first responders. The
National Fire Protection Association's
Recommended Practice for Responding to
Hazardous Material Incidents describes
incident management. The Environmental
Protection Agency, Federal Emergency
Management Agency, and the Department of
Transportation have jointly prepared "Site
Specific Technical Guidance for Hazardous
Analysis. Emergency Planning for Extremely
Hazardous Substances" to help emergency
planners conduct a hazards analysis for
airborne releases of extremely hazardous
substances.
V. Operations Policy
A. Radiological Protection
Radiological protection operations will be
directed and controlled at the scene during a
small-scale radiological emergency. During a
large-scale radiological incident, operations
will be directed from the municipal EOC.
2. During periods of widespread radiological
emergency caused by nuclear detonations, each
department of local government must be
prepared to do expedient radiological training
within its department and provide for its own
radiological monitoring and decontamination
needs in order to carry out its assigned
emergency functions.
The Dakota County Radiation Officer will
coordinate with all municipal and county
departments and agencies to ensure maximum
safety for operations personnel.
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
Radiological intelligence will be obtained from
shelter monitors, self-support monitors, and
state and regional EOCs when adequate
communication exists. The primary center of
radiological operations shall be the direction
and control staff and advisors operating from
the county EOC.
B. Hazardous Materials Protection
A hazard analysis must be conducted by the
city as the first step in planning for hazardous
materials incidents. See the
Radiological/Hazardous Materials Protection
SOPs for guidance on performing this hazard
analysis.
2. Hazardous Materials incident operations will be
directed and controlled by the on Incident
Commander (IC), and coordinated through the
local EOC if the situation warrants, depending
on the level of response necessary to stabilize
and control the incident.
3. Upon determination that the incident exceeds
the capability and resources of local
responders, state and federal assistance can be
requested. The following federal resources can
be requested, as deemed necessary: the
Environmental Protection Agency, the
Regional Response Team, and the Federal
Emergency Management Agency. The state
EOC will be activated to coordinate the
activities of these agencies.
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
Attachment M
Radiological/Hazardous Materials Protection
Emergency - RESPONSE LEVEL I
An incident or threat of a release which can be controlled by the first
response agencies and does not require evacuation of other than the
involved structure or the immediate outdoor area. The incident is
confined to a small area and does not pose an immediate threat to
life or property.
Contact:
• Fire Department
• Emergency Medical Services
• Police Department
• State Duty Officer
• Necessary EOC Staff
• Public Information Office
• CHEMTREC
Limited Emergency - RESPONSE LEVEL II
An incident involving a greater hazard or larger area which poses a
potential threat to life or property and which may require a limited
evacuation of the surrounding area.
Contact:
• All Agencies in Level I
• Dakota County Special Operations Team (SOT)
• State HAZMAT Teams
• All Required EOC Staff
• Public Works Department
• Health Department
• Red Cross
• County Emergency Management Agency
• Minnesota State Patrol
• Public Utilities
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
Full Emergency - RESPONSE LEVEL III
An incident involving a severe hazard or a Iarge area which poses an
extreme threat to life and property and will probably require a large
scale evacuation; or an incident requiring the expertise of resources
of County, State, Federal, or private agencies/organizations.
Contact
• All Level I and lI Agencies plus the following as needed;
• Mutual Aid Fire, Police, Emergency Medical
• State Emergency Management Agency
• State Duty Officer
• Federal Emergency Management Agency (FEMA)
• Dakota County Special Operations Team
• Minnesota National Guard
• Incident Management Team
City/County Emergency Management Director
City of Lakeville
Emergency Operations Plan
Annex N - Winter Weather Emergency
General. Winter weather in Minnesota can lead to extremes of wind, temperature, and
precipitation. These extremes can result in blizzard conditions as well as accumulations of ice
and snow on streets and roads that make movement throughout the City hazardous. This annex
is the basic planning document for staff to use in responding to snow and/or ice event. The
combined efforts and cooperation of City departments are required to execute this annex. A
snow or ice event that requires the execution of this annex is considered an emergency.
Roles and Responsibilities.
The Public Works Department is the lead agency for snow and ice removal operations and is
supported, as necessary. by staff from other departments during snow or ice removal operations.
Snow removal and deicing operations have priority over all other activities within the
department.
The Public Works Director has overall responsibility for the management of snow removal and
deicing operations and retains control and direction of staff assigned in support of those
operations for the duration of the event.
The Streets Superintendent is responsible for establishing staffing levels for the event based on
weather and road conditions, The Streets Superintendent may coordinate directly with
superintendents in other departments for additional staffing to support snow removal or deicing
needs. The Streets Superintendent manages staff directly involved in snow removal and deicing
operations.
The Streets Supervisor is responsible for managing the snow removal route structure and
directing resources to individual routes.
The on duty Police Supervisor will insure that Standard Operating Policy is followed per
Lakeville Police Policy Manual. This includes preparing all 4X4 patrol vehicles for service and
requesting additional vehicles from other city departments as needed.
Should the Emergency Operations Center be activated either as a result of the winter weather
emergency or as the result of another emergency event, the Public Works Director or designee
will continue to manage snow removal and deicing operations and coordinate those activities to
support the Emergency Management Director as necessary.
Public Works
City of Lakeville
Emergency Operations Plan
Execution.
The execution of snow removal and/or deicing operations is based on three distinct stages of
winter weather conditions. The stages may be increased as weather conditions increase in
severity. The Public Works Director will declare stages and changes to the stages.
Winter Weather Condition 1.
This weather condition is defined as a winter storm with a duration of less than 12 hours.
Movement and travel throughout the City may be slowed during periods of intense snowfall or
the accumulation of snow and/or ice on roadways. Normal City operations and the delivery of
services are not significantly impacted.
Crews respond for snow removal and deicing operations at the direction of the Streets
Superintendent.
Additional staffing may be sought from other departments to fill equipment needed to respond to
snow removal or deicing operations.
Winter Weather Condition 2.
This weather condition is defined as a winter storm with periods of intense snowfall lasting less
than 12 hours or intermittent periods of heavy snowfall lasting up to 18 hours, Movement and
travel throughout the City is considered hazardous during periods of intense snowfall, as a result
of accumulating or blowing and drifting snow, and/or the accumulation of ice on roadways.
Normal City operations and the delivery of services may be impacted based on conditions and
the availability of staff.
Crews respond for snow removal and deicing operations at the direction of the Streets
Superintendent.
Additional staffing is required from other departments to fill equipment needed to clear streets
and roadways throughout the City.
Changes in staff scheduling may be needed to ensure adequate response throughout the duration
of the event.
Winter Weather Condition 3.
This weather condition is defined as a winter storm with periods of intense snowfall lasting less
than 12 hours or intermittent periods of heavy snowfall lasting more than 18 hours. Periods of
intense snowfall, blizzard conditions, rapidly accumulating, blowing, and drifting snow, and the
accumulation of hard pack snow and ice on roadways make movement and travel throughout the
City hazardous. Normal City operations and the delivery of services are impacted based on
conditions and the availability of staff.
Public Works
City of Lakeville
Emergency Operations Plan
All snowplow operators are required to respond.
Additional staffing is required from other departments to fill equipment needed to clear streets
and roadways.
Snow removal has priority for all personnel over other winter maintenance activities.
Snow removal and deicing operations will be placed on a 24-hour footing, changes in staff
scheduling will be used to ensure adequate response throughout the duration of the event.
Designated staff may be required to sleep in City facilities to ensure availability for snow
removal and deicing operations.
Non-essential City staff may be directed to remain at home at the discretion/direction of the City
Administrator_
Snowplows will be made available to support emergency services.
Leasing of additional snow removal equipment may be required to perform essential snow
removal operations.
A coordination center may be established to handle phone calls from residents, coordinate
requests for assistance from emergency services, and notify staff of ongoing operations.
Administration and Logistics.
The Public Works Director may establish a call center to answer resident calls during severe
winter weather conditions. This call center will staffed by Public Works personnel. The Public
Works Director or designee may ask for assistance and open the EOC to aid in these operations.
If needed, the Public Works Department will establish a coordination center that will incorporate
the functions of the call center as well as coordinating and dispatching vehicles in support of
emergency services.
Deicing material will be stockpiled at the Central Maintenance Facility for use during snow
removal and deicing operations. The Public Works Department will purchase deicing material
through the Minnesota Cooperative Purchasing Venture. If necessary, the department will
establish a separate contract for the purchase of deicing material to meet City needs.
Contracting for services and the purchasing or leasing of materials and/or equipment will be in
accordance with Minnesota Statutes and the City purchasing policy in effect at the time the
contracts or purchases are initiated.
Congregate Care
Public Works
City of Lakeville
Emergency Operations Plan
Any snow event may create a need for congregate care. Events such as a
power outage, closing of Interstate 35 or loss of heat or electricity to portions of
the city shall be grounds for activation of the congregate care annex. This shall
include the care, housing and feeding of city staff working or stranded by any
weather condition.
Public Works
City of Lakeville
Emergency Operations Plan
Annex O - Continuity of Operations Plan
Purpose
To restore and maintain all affected departmental operations immediately after a
major City building has been severely damaged or destroyed. During the
recovery, the City shall make every effort not to burden other departments and
shall rely on outside companies or contractors to assist with all stages of the
recovery.
II. Responsibility
It will be the EMD"s responsibility to coordinate relief efforts with the affected
department directors and the City Administrator.
III. Policies and Procedures
A. Until alternate facilities can be obtained, emergency office space for all
affected departments would be housed at other city buildings. The Water
Treatment Facility, Central Maintenance Facility and Fire Stations would be
utilized until relocation could take place.
B. All affected departments may be relocated in mobile office trailers, which
are to be located on the north side of the Water Treatment Facility (WTF).
Should that area be inadequate, the offices shall then be placed on the west
side of the Central Maintenance Facility. Mobile office trailers can be
leased from one of the following providers:
Satellite Shelters Inc.
I-800-453-1299
2530 Xenium Lane North
Minneapolis, MN
55441-369
C. Portable electric generators shall act as the main power supply for the
mobile office trailers. Portable generators can be leased from any of the
following providers and must be installed by a licensed electrician:
I . Helm Electric Inc. 952-461-2460
2. Dakota Electric
3. Ziegler Cat Generator Rentals 952-445-4292
Shakopee, Minnesota
8050 Count Road 101 East
Shakopee, MN 55379
(p) 952.445.4292 or (952) 887-4550
After Hours: (952) 887-4444 24 hour
City of Lakeville
Emergency Operations Plan
D. Portable bathrooms shall act as the main bathroom for those working out of
the mobile office trailers. Alternate bathrooms can be found in the WTF.
Portable bathrooms can be leased from any of the following providers:
1. Biffs Inc. 952-403-1221
2. Porta -Pot Sanitation 651-430-9134
3. On Site Sanitation 651-429-3781
4. Nature Calls Inc. 651-454-4441
E. A moving company may be hired to salvage any useable materials from the
damaged buildings and relocated at either the new site or in storage,
depending on the director's direction. A moving company can be hired
from any of the following movers:
1. Action Moving Services Inc. 952-894-8888
2. Dakota Residential & Commercial Moving Services 651-204-2901
3. Guardian Moving Services 651-221-0386
4. Premier Moving Services 952-881-5323
F. The WTF shall act as the new storm shelter for those employees working
out of mobile office trailers. All employees must seek shelter inside the
WTF when severe weather is threatening.
IV. Communications
A. Phone Service
1. City Hall Phone Servers functioning
a. Basic phone service will be restored by the IT department
b. salvaged phones, break room phones, and all non-priority
VoIP phones will be used as primary devices at the
relocation site
2. City Hall Phone Servers Not functioning
a. Frontier will transfer all phone lines to
b. Cell phones will be used for basic communications
c. Activation of the State EOC
d. VHF/800 MHZ radio communications for field services
e. Dakota County SOT repeater with VHF capabilities for
small area communications
City of Lakeville
Emergency Operations Plan
Annex V - Volunteer Management and Coordination
1) Purpose: To provide outline, guidance and methods for utilizing volunteers during an
emergency event.
2) Overview: Localized natural disasters such as severe storms, tornadoes and flooding
often result in large amounts of small debris requiring significant amounts of hand
labor to sort, pile and remove it. Historically, the citizens of Minnesota have
responded to the call to aid their neighbors. The City of Lakeville should be prepared
to accept a large number of volunteers to aid clean up of our city. In 1998, 7,000
people responded to the call to aid the city of St. Peter after a tornado devastated that
city. Similar numbers should be expected in our city in the event of a localized
disaster.
3) Responsibility
a) The use and utilization of volunteers will be deten-nined by the Emergency
Management Director
b) The Park and Recreation Department is responsible for the registration process
and the site used for this function.
c) The Incident commander and Emergency Operations staff will plan for duties
suitable for volunteers and insure that guidelines for the work to be perfonned by
volunteers is acceptable.
d) City departments will provide written requirements for volunteers and provide the
guidelines to the Communications Department for press release.
i) The lead city department will be responsible for providing volunteer
guidelines.
(1) The lead city department will be determined by EOC staff.
4) Procedures:
a) In the event a search or disaster, the Emergency Operations Center staff will
evaluate the need for aid in clean up, searching or other activities that can be
performed by volunteers.
b) The EOC staff will locate a site suitable for the management of volunteers. The
selection of the site should account for the following:
i) Large parking lot for parking
ii) Bathroom facilities
iii) Large room for briefing and training of volunteers
iv) Lobby or area for registering volunteers
v) Traffic flow for moving of busses or other mass transit vehicles to move
volunteers to and from the disaster area.
vi) Area suitable for feeding or refreshments for volunteers
c) The volunteer management site will NOT be located at the EOC, IC or any
emergency responder staging or rehabilitation area or within the
disaster/emergency area.
d) A use agreement with the site provider will be signed if the site is not owned by
the City of Lakeville.
Parks and Recreation
City of Lakeville
Emergency Operations Plan
e) EOC staff will create a public service announcement calling for volunteers. This
announcement will be distributed to the media by the communications department
and will include the following information;
i) Date and Day of volunteer activities
ii) Minimum age of volunteers
iii) Identification required for registration
iv) Clothing, apparel and safety equipment needed
v) Duration of work to be performed
vi) Location of volunteer site
vii) Description of the work to be performed
f) The parks and recreation department can explore and utilize if possible, an on-line
pre -registration process.
g) The chosen volunteer management site should be prepared with the proper forms,
portable or on-site bathroom facilities, and food prep areas. Staffing for the
registration process will be coordinated by the Park and recreation department and
the EOC.
i) Registration may be done electronically or by paper form. A copy of the
paper form is included in the resource section of this manual.
h) The lead department will provide staff for any training or instruction of volunteers
before work is performed.
i) The lead department will consider training team leaders to supervise each
volunteer group while deployed.
i) Volunteers are considered to be volunteer city employees and subject to all
policies pertaining to sexual harassment and other conduct violations.
j) Volunteers MUST register with the city BEFORE performing any work.
Volunteers who have not registered are not considered volunteer employees and
not eligible to work in the disaster area.
k) Volunteers will be transported to the work area.
i) Team leaders should be appointed to monitor work of volunteers
ii) The work area or area assignment of each volunteer will be recorded and
available during the work day.
I) Volunteers MUST report an injury to a volunteer coordinator at the volunteer
registration point. Required IOD forms will completed on any injured volunteer
employee before the volunteer departs for the day unless emergency medical
treatment is required.
m) Volunteers will be transported back to the volunteer coordination center at the
completion of their work.
i) Registered volunteers may not self deploy and must receive work assignments
through the volunteer coordination center.
5) Resources: to aid in the coordination and management of volunteers is available from;
a) Minnesota Department of Homeland Security
b) American Red Cross
c) Dakota County Emergency Management
d) Burnsville CERT Program
e) Burnsville Emergency Management
f) Lutheran Disaster Services or other MN VOAD assistance group
Parks and Recreation
City of Lakeville
Emergency Operations Plan
g) Lakeville Police Department
li) City of Lakeville Emergency Management Division
i) City of Lakeville Emergency Management Division
Parks and Recreation