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HomeMy WebLinkAboutItem 06.pDecember 3, 2014 Item No. ARONSON PARK SAFETY NETTING INSTALLATION AGREEMENT WITH GOLF RANGE NETTING Proposed Action Staff recommends adoption of the following motion: Move to approve Safety Netting Installation Agreement with Golf Range Netting Passage of this motion will result in the Mayor and City Clerk executing an agreement with Golf Range Netting to install safety netting and poles at Fields #1 & 4 at Aronson Park. Overview Currently there is safety netting and wood poles located along the left outfield fence at Field #1 and right outfield fence at Field #4 at Aronson Park to protect players and spectators on Field #2. The poles are over 30 years old and netting over 20 years and in need of replacement. The proposed new poles and netting will be 15' higher than the existing system which will better protect the players and spectators on Field #2. Also, there is no safety netting system behind the backstop or first base line on Field #4 to protect spectators and cars parked in the parking lot north of the field. Staff has been informed by umpires and users that dozens of cars are hit each year by softballs in this area; therefore, staff is recommending the installation of the safety netting in this area to prevent any liability issues and injuries. Staff obtained quotes for the installation of the poles and netting at the site. Golf Range Netting submitted the low quote for the project at $60,900.00 followed by Sports Technology, Inc. with a quote of $72,996.00. Staff is recommending the Mayor and City Council approve the agreement with Golf Range Netting at a cost of $60,900.00 for the installation of the safety netting system at Aronson Park. Funds have been allocated in the Parks Major Maintenance General Fund and Park Dedication Fund to complete the work. Primary Issues to Consider • Is Golf Range Netting a reputable company that will provide quality installation of poles and safety netting at Aronson Park? Golf Range Netting has provided quality installation of safety netting throughout the country and provides a 7 year warranty on labor and material. Supporting Information • Agreement between the City of Lakeville and Golf Range Netting Hennen" Maintenance & Operations Mgr. Financial Impact: $60,900.00 Budgeted: Y/N Source: General & Park Ded. Fund Related Documents (CIP, ERP, etc.): Notes: AGREEMENT CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA AGREEMENT made this 15'h day of December, 2014, between the CITY OF LAKEVILLE, a Minnesota municipal corporation ("City"), and GOLF RANGE NETTING ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if the were set verbatim and in full herein: A. This Agreement B. Quotes dated September 15 & October 13, 2014 In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "B" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the services and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance wifh the Quotes. 4. ASSIGNMENT. Neither party may assign, sublet or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 5. TIME OF PERFORMANCE. The Contractor shall complete its obligations from either January 1, 2015 — April 12, 2015 or August 17, 2015 — December 1, 2015, 6. PAYMENT. The City will pay the Contractor within forty-five (45) days of receiving an invoice for work performed. 7. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (1'/2, %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 8. WORKER'S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 9, COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured. The Contractor shall furnish the City a Certificate of Insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations. Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the Contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non -owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 10. DATA PRACTICES/RECORDS. A. All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. B. All books, records, documents and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 11, INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third pates as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney's fees it may Incur as a result of any such claims. 12. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. 13. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 14. SEVERABILITY. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 15. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. GOLF RANGE NETTING CITY OF LAKEVILLE BY: / / I GI►i� (Print Name and Title) (An -'authorized signature) M Matt Little, Mayor BY: Charlene Friedges, City Clerk -1 - GOLF RANGE NETTING Specializing in Golf & Driving Range Netting & Lighting 40351 US Hwy 19 N., Suite 303, Tarpon Springs, FL 34689 Office: 727-938-4448 Fax: 727-938-4135 itio(a, of ranQenettiue.crnn tprprr.nolft•anQeitettinr.conr Quotation— To: Mark Kruse For: City of Lakeville, MN 952-985-2720 Mkruse(&,,lakevill emn. gov The following is our quotation for the installation of new wood poles and barrier netting. All our structures are designed and built to the highest qualityspecifications/standards as demanded in powerline usage. Thank you for the opportunity to bid this project. /fyou require fi rther information or clarification on any of the details listed, please do not hesitate to call me directly. Mark Ramsay QUOTATION DATE VALID FOR PROJECT LOC, October 13, 2014 145 Days Lakeville, MN "Materials, Equipment & Labor" QTY DESCRIPTION TOTAL 7 50 -ft, class 2, wood poles 4 Double Helix Anchors 8 5' Extensions 4 Triple Eyes 8 Curved Williams Fittings 14 Flat Guy Hooks 4 Guy Guards 450 -ft 3/8" Galvanized Guy steel 1,000 -ft 5/16" Galvanized Guy steel 21 Hubbards/Suspension Clamps 12 3/4" Unthreaded Eyes 12 3/8" Preforms 12 1/4" Preforms 850 Galvanized snaps 11,400 ft/2 NETTING: 930 Nylon, l'/a" mesh netting, 3/8" rope border Field #4: 150' L x 40' H Field #1: 150' L x 40' H: Netting to start 1 -ft below 8 -ft chain link fence. Turnkey: **$26,900.00** **Price for installation is based on installing Fiber Glass poles at the same time.** **Any severe ground conditions which will require additional equipment and or manpower will be extra "* **Scope of Work for netting structure: Take out and remove pole and netting. Install new 50 -ft wood poles, 40 - ft above grade, new netting and hardware. We use 3/4" hardware on all dead-end poles and 5/8" hardware on all in-line poles. Install custom designed, jet dyed all the way through, polyester netting panels with a 3/8" solid rope border using galvanized snaps. **Note: All of our crews are certified Powerline man with over 63 years combined experience including 20 years in the netting industry. 7 -year warranty on netting 7 -year warranty on labor and material Turnkey Price includes: Poles, hardware, netting, snaps, equipment rental, & labor. GOLF RANGE NETTING Specializing in Golf & Driving Range Netting & Lighting 40351 US Hwy 19 N., Suite 303, Tarpon Springs, FL 34689 Office: 727-938-4448 Fax: 727-938-4135 itt o(aliZolfranQettenia_ .cont nnvw.;;ol/i•aiigettettine.cont Quotation— To: Mark City of Lakeview, MN 952-985-2720 Mkruse ,lakevillemn.gov The following is our quotation for the installation of new wood poles and barrier netting. All our structures are designed and built to the highest quality specifications/standards as demanded in powerline usage. Thank you far the opportunity to bid this project. Ifyou require f urther information or clarification on any of the details listed, please do not hesitate to call me directly. Mark Ramsay QUOTATION DATE VALID FOR PROJECT LOCATION I September 15, 2014 145 Days I MN I **Materials, Equipment & Labor** QTY DESCRIPTION TOTAL 3 50 -ft, fiber glass poles, above grade 2 Double Helix Anchors 4 5' Extensions 2 Triple Eyes 4 Curved Williams Fittings 6 Flat Guy Hooks 2 Guy Guards 180 -ft 3/8" Galvanized Guy steel 400 -ft 5/16" Galvanized Guy steel 3 Hubbards/Suspension Clamps 6 3/4" Unthreaded Eyes 12 3/8" Preforms 10 5/16" Preforms 300 Galvanized snaps 5,000 ft/2 NETTING: #30 Nylon, 1'/4" mesh netting 100' L x 50' H Protect parking lot, 1" baseline Fiber Glass Poles Turnkey: **$34,000.00** **Any severe ground conditions which will require additional equipment and or manpower will be extra.** **Scope of Work for netting structure: Install new fiber glass poles. We use 3/4" hardware on all dead-end poles and 5/8" hardware on all in-line poles. Install custom designed, jet dyed all the way through, polyester netting panels with a 3/8" solid rope border using galvanized snaps. **Note: All of our crews are certified Powerline man with over 63 years combined experience including 20 years in the netting industry. 7 -year warranty on netting 7 -year warranty on labor and material Turnkey Price includes: Poles, hardware, netting, snaps, equipment rental, & labor.