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HomeMy WebLinkAbout07-05-00^v CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 Mayor Zaun called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was. given. Roll call was taken. Present: Council Members Sindt, ,Mulvihill, Luick and Mayor Zaun. Absent: Council Member Johnson. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; F. Dempsey, Planner; D. Feller, Finance Director; S. Michaud, Parks 8~ Recreation Director; D. Martens, Chief of Police; D. Volk, Director of Operations 8s Maintenance; J. Hennen, Administrative Assistant; C. Friedges, City Clerk. AGENDA MODIFICATION The City Council amended the agenda by adding an appointment to the Arts Center Advisory Board under New Business. MINUTES The minutes of the June 19, 2000 City Council meeting and the May 25, 2000 Council work session were approved as presented. STAFF ANNOUNCEMENTS ATTORNEY: None ENGINEER: None ADMINISTRATOR: Mr. Erickson asked the Council to consider, under New Business, authorizing the use of City-owned property in downtown Lakeville for outdoor entertainment during the Pan- O-Prog cruise night. PRESENTATIONS/ INTRODUCTIONS Human Resources Director Marcy Cordes introduced Terry Duban, City Hall Secretary/ Receptionist. • ,• CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 PAGE 2 Mr. Erickson introduced Brenda Visnovec, who was recently promoted from Assistant Liquor Manager to Director of Liquor Operations. Ms. Visnovec recognized and introduced liquor store sales staff who recently passed the unannounced tobacco and alcohol compliance checks.. Mayor Zaun presented .certificates of appreciation to the Liquor Department sales staff. CITIZENS' COMMENTS None CONSENT AGENDA Council members removed items 7c and 7g from the consent agenda. Council members added to the consent agenda the appointment of Alyssa Heimkes to the Lakeville Area Arts Center Board: as the youth representative. 00.111 Motion was made by Luick, seconded by Sindt to approve the consent agenda items as follows: • a. Claims for payment. b. Receive minutes of the following advisory committee meetings: Planning Commission, June 15, 2000 Parks 8v Recreation Committee, June 21, 2000 SouthCreek Subcommittee, June 20, 2000 c. (Removed from consent agenda) d. Change Order No. 1 with Northwest Asphalt, Inc. for sidewalk, curb and miscellaneous pavement. repairs and Lakeville Area Arts Center parking lot improvements, Improvement Projects 00-1 and 00-12. e. Final acceptance of public utility improvements, Empire Builder Investments First Addition. f. Agreement with Builders Development, Inc. and U.S. Home Corporation for the Kenyon Avenue realignment, Improvement Project 00-2. CITY OF LAKEVILLE COUNCIL MEETING JULY 5,•2000 PAGE 3 g. (Removed from consent agenda) h. Resolution No. 2000-152 accepting donation from Alcorn Beverage to the Parks 8v Recreation Department. i. Resolution No. 2000-153 requesting Dakota County to post "no parking" on both sides of County Road 70 from Heywood Avenue west to the railroad crossing. j. Resolution No. 2000-154 vacating a portion of a drainage and utility easement on property located at 17240 Jade Court in Stonebriar 2nd Addition. k. Resolution No. 2000-155 vacating portions of public. roadway, trailway, drainage and utility easements located south of 192nd Street between Kenwood Trail and Dodd Boulevard in Paradise Hills 2nd Addition. l la. Appoint Alyssa Heimkes to the Lakeville. Area Arts Center Board as the youth representative for a term expiring on December 31, 2000. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick. ITEM 8 Mr. Jim Hayes,. representing Hosanna! Lutheran Church, requested Council approval of the preliminary and final plat of Hosanna Second Addition. Mr. Dempsey presented the proposed preliminary and final plat of Hosanna Second Addition, which includes the vacation of drainage, utility and ponding easements and an amendment to Conditional Use.Permit No. 96-O1 to allow the expansion of the existing church. He explained that Hosanna! Lutheran Church purchased the property west of the existing church site in anticipation of future expansions. A portion of this 32-acre parcel is being combined .with the existing church lot and re- platted into a new lot to allow the expansion of the church building and parking lot. The remainder of the property is being preliminary and final platted into two outlots. Outlot A is CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 PAGE 4 conceptually planned for medium density residential development, consistent with the Comprehensive Land Use Plan. Outlot B includes the area for the proposed storm water pond, which will be deeded to the City. The proposed building additions include a new 51,279 square- foot, 1500-seat sanctuary and gathering area atrium. A 2,665 square foot addition to the administration wing and kitchen is proposed as part of Phase III. The expansion includes the construction of 513 additional parking spaces, most of which will be located west of the proposed sanctuary addition.. The additional parking brings the total parking for the facility to 1,028 spaces, double the existing parking. Mr. Dempsey stated church representatives. hosted a neighborhood meeting in February, and .they have. been very accommodating to neighborhood requests, as well as Planning Commission recommendations.. The Planning Commission recommended approval of the preliminary and final plat, easement vacation and conditional use permit amendment subject to 11 stipulations. Council Member Sindt raised a concern that having two driveways on 165 Street could cause some traffic. problems. Mr. Erickson explained that church officials are hopeful that the additional parking spaces will help alleviate some of the traffic problems that currently exist. However, the church currently uses volunteer parking monitors to direct traffic, which has been very effective, and church officials are prepared to continue that if necessary. Council Member Luick asked about the ponding area in the northwest corner of the plat and the distance between the bike trail and the pond. Mr. Dempsey stated there is approximately 80-plus feet between the trail .and the water. Council Member Sindt asked if the pond. is a collection pond. Mr. Dempsey explained that the pond exceeds the needs of the church. It is .sized to collect. some of the regional run-off. and will .serve ultimate .development of the site if and when residential development occurs to the west. • CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 PAGE 5 Mr. Erickson explained that the pond is identified in the City's comprehensive drainage master plan. The runoff is conveyed to the east by storm sewer to the regional. nutrient removal and storm water management pond located in the Bluebill Bay subdivision. This pond is important to the well being of Crystal Lake, he pointed out. The church is paying the surcharge for the extra cost of maintaining a regional nutrient removal and storm water management pond. 00.112 Motion was made by Luick, seconded by Mulvihill. to receive the Planning Commission's Findings of Fact and Recommendation and approve the following: Resolution No. 2000-156 vacating permanent public drainage, utility and ponding easements; Resolution No. 2000-15'7 approving the preliminary and final plat of Hosanna 2nd Addition; Conditional Use Permit Amendment to allow an expansion to the Hosanna! Lutheran Church building and parking lot Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Zaun. ITEM 9 Mr. Nelson requested Council approval of Change Order No. 2 with S.M. Hentges 8s Sons, Inc. for the construction of a new entrance to Kenwood Trail Jr. High School from the intersection of CSAH 50 and 192nd Street. The amount of the change order is $138,295.85. He explained that as a part of the Ipava Avenue improvements, 192nd Street will be paved east of CSAH 50 and realigned to 195 Street at Dodd Boulevard. The second .entrance at Kenwood Trail Jr. High School will .help increase safety and reduce congestion at the current entrance. ISD 194 has asked that the cost of this .project be assessed to the school district in conjunction .with the Ipava Avenue improvements. A special assessment agreement has been prepared by the City Attorney and signed by the school district .that includes all construction, engineering, utility relocation and administrative costs. Mr. Nelson stated the work will not be completed before school starts this year, but it will be completed some time this. fall • CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 PAGE 6 Council Member Sindt asked if the current driveway will also be used. Mr. Nelson stated both driveways would be used in order to disperse traffic and relieve congestion. She also asked about the possibility. of a right-out only at the current driveway. Mr. Nelson stated the driveway/traffic patterns would be evaluated in the future when a center median is constructed on CSAH 50 and signals are installed at 192nd Street, which is the long-term plan. 00.113 Motion was made by Sindt, seconded by Mulvihill to approve Change. Order No. 2 with S.M. Hentges 8v Sons, Inc. and a Special Assessment Agreement with ISD 194, Ipava Avenue extension, .Improvement Project 98-10. Roll call was taken on the motion. Ayes, Mulvihill,. Luick, Zaun, Sindt. ITEM ?C Council Member Luick asked the Finance Director to provide a brief summary of the Annual Financial. Report and Auditor's Letter, Mr. Feller stated the auditor's management letter reflects favorably upon the management of the operations and financial condition of the City. The auditor looked at accounting practices and policies and found no significant deviations. It .was also noted that there were no unusual transactions and no transactions that .lacked ,any authoritative guidance. Estimates were found to be accurate and reasonable. During the course of the audit, the auditor made no significant audit adjustments and found no disagreements with management. Mr. Feller stated the Annual Financial Report is available for public inspection at the Dakota County libraries and at City Hall. Council Member Sindt asked how many years .the City. has used the auditing firm of .Eide Bailly. Mr. Feller stated the City appoints its auditors in three-year cycles. Since this is the third year with Eide Bailly, staff will be soliciting bids for the next three-year audit cycle. 00.114 Motion was made by Luick, seconded by Mulvihill to receive the City of Lakeville 1999 Comprehensive Annual Financial Report and Auditor's Management Letter. • CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 2000 PAGE 7 • Roll call was taken on the motion. Ayes, Luick, Zaun, Sindt, Mulvihill. ITEM ?G Council Member Luick asked the City Engineer to provide a project overview, particularly with regard to the project schedule. Mr. Nelson stated the project involves the reconstruction of Dodd Boulevard to a four-lane roadway between 195 Street and CSAH 50. An early completion cash incentive of $1,000 per c°alendar day up to $50,000 has been attached to the contract for the opening of Dodd Boulevard to four lanes of traffic prior to November 15, 2000. The bituminous wear course and restoration will be completed next year. 00.115 Motion was made by Luick, seconded by Mulvihill to approve Resolution No. 2000-151 receiving bids and awarding contract .for Dodd Boulevard reconstruction; and authorize the burial of overhead utilities and installation of street and trail lights, Improvement Project 99-5. • UNFINISHED BUSINESS None NEW BUSINESS Mr. Erickson stated Pan-O-Prog is requesting authorization to utilize City property (the former Wren property) in downtown Lakeville for outdoor entertainment during Cruise Night, July 7~ He explained that outdoor entertainment permits are issued by the Police Department; however, the band shell is proposed to be located on City-owned property, which requires City Council. approval. He stated the band shell would be located north of the fenced-in area. 00.116 Motion was made by Mulvihill, seconded by Sindt to authorize the use of City-owned property in downtown Lakeville for outdoor entertainment on July 7, 2000, from 5:00. to .9:30 p.m. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick. ANNOUNCEMENTS: Council work session, July 10, 2000 CITY OF LAKEVILLE COUNCIL MEETING JULY 5, 200D PAGE 8 Next regular Council meeting, July 17, 2000 Mayor Zaun adjourned the Council meeting at 8:05 p.m. Respectfully submitted, Charlene Friedges, ity Clerk Duane Zaun, Mayor , • •