The URL can be used to link to this page

Home My WebLink AboutItem 06.oDecember 15, 2014 Item No. Resolution Adopting the Fee Schedule Relating to Parks and Parks Facilities Proposed Action Staff recommends adoption of the following motion: Move to approve the Resolution Adopting the Fee Schedule Relating to Parks and Parks Facilities Approval of the Resolution will result in the revisions to and approval of the schedule of fees relating to Parks and Parks Facilities. Overview Parks Department staff has reviewed the park fees including those related to parks, Heritage Center and Arts Center. The Parks Department Fee analysis was submitted to the City Council at their work session on November 24. The fee analysis provides a historical perspective and takes into consideration the comparable fees charged by other cities. Footnotes are provided where appropriate, which delineate the salient factors to consider. Prima[y Issues to Consider (see attached) ❖ Which fees are proposed to be adjusted and by how much? Refer to attached Fee Analysis ❖ What is the fiscal impact? See page 2. Supporting Information ➢ Fee Analysis Brett Altergott Park and Recreation Director Financial Impact: $17.154 budgeted: Yes Source: General Fund Related Documents (CIP, ERP, etc.): Notes: fee changes will result in additional revenue. Primary Issues to Consider (see attached) What is the fiscal impact? See page 2. The proposed fees will result in a $7,199 increase in 2015 revenues 2015 Budget Original REVISED Revenues Parks rentals Heritage Center rentals Arts Center rentals Tota I Estimate Adjust Estimate 27,231 5,019 32,250 14,365 12,135 26,500 44,850 44,850 $ 86,446 $ 17,154 $ 103,600 2015. CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION ADOPTING THE FEE SCHEDULE BE IT RESOLVED that the following schedule of fees is hereby approved effective January 1, 2015 SCHEDULE OF FEES PARK SHELTERS Outdoor Shelter Rental Fees Resident Antlers Park (Prime" Shelter A) $100.00 per day + tax Antlers Park (Prime` Shelter B&C) $75.00 per day + tax All other shelters & Antlers (Non -Prime) $55.00 per day+ tax Lakeville Business $125 per day+tax Non -Resident Antlers Park (Prime Shelter A) $150.00 per day+ tax Antlers Park (Prime Shelter B&C) $125.00 per day + tax Al other shelters & Antlers Non -Prime $80.00 per day+ tax Non -Lakeville Business $225.00 per day + tax *Prime - Saturday & Sunday (May 16 - September 7) Enclosed Shelter Rental Fees (North Park, Foxborough Park, Parkview Park, Ritter Farm Park Ed Mako Environmental Learning Center) Re r-4 dtt n Enclosed Shelter (Private) $100.00 per day + tax Enclosed Shelter Lakeville Business $150.00 per day + tax Non -Resident Enclosed Shelter (Private) $150.00 per day + tax Enclosed Shelter Non -Lakeville Business $200.00 per day + tax A security charge is required of all groups in addition to the rental fee. $150.00 Charges for other recreational services can be obtained by contacting the Parks and Recreation Department at 952-985-4600. HERITAGE CENTER I Member/ Lakeville Resident/ Business Art Room $30.00 per hour + tax Small Multi -Purpose Room $30.00 per hour+ tax Medium Multi -Purpose Room $30.00 per hour+ tax Large Multi -Purpose Room $160 per 4 hours + tax Kitchen $55 per hour+ tax Atrium with Kitchen $45.00 per hour +tax Atrium without Kitchen $30.00 per hour + tax AV Equipmet Rental $50.00 + tax Non -Lakeville Business/ Resident Art Room $40.00 per hour + tax Small Multi -Purpose Room $40.00 per hour + tax Medium Multi -Purpose Room $40.00 per hour+ tax Large Multi -Purpose Room $185 per 4 hours + tax Kitchen $65 per hour + tax Atrium with Kitchen $55.00 per hour+ tax Atrium without Kitchen $40.00 per hour + tax AV Equipmet Rental $50.00 + tax Charges for other recreational services can be obtained by contacting the Parks and Recreation Department at 952-985-4600. 2 RATES THEATER AUDITORIUM Theater Seating) GARAGE RENTAL • The three -car garage can be rented for set construction when it is available. No long term storage is provided in the garage. Thursday — Sunday • 250 - 300 seats (depending on stage configuration), including space for wheelchairs Performance $242 4 hour maximum $46.20/hour additional hours e Stage is 24' wide and up to 32' deep Per Hour When a sound/lights technician is needed, only Rehearsal $154 4 hour maximum • Stage is 24' wide and up to 32' deep and can be used for programs or dancing Per event (rear or front projection $28.60/hour additional hours NOTE: There are additional fees when using theatrical lighting, sound system, tech booth, etc. or • The LAAC does not provide linens. available Monday — Wednesday serving food. See Technical Service and Catering Performance $148.50 4 hour maximum Fees below. $55/hour additional hours $27.50/hour additional hours Rehearsal $93.50 4 hour maximum $17.60/hour additional hours GARAGE RENTAL • The three -car garage can be rented for set construction when it is available. No long term storage is provided in the garage. Heating season $27.50 Per hour Non -heating season $11 Per hour Per Hour When a sound/lights technician is needed, only THEATER/AUDITORIUM (Banquet Seating) MIMAJOI 114 Rental events using the lawn and/or the parking lot will be charged a fee based on the number of people attending the event. Set up shall be under the supervision of LAAC or Parks Staff. Staff must be notified of any posts driven into the ground one week in advance. Electric service may require additional set fees. TECHNICAL SERVICE FEE Up to 100 people $192.50/day 101 to 200 people $247.50/day Over 200 people I $302.50/day Individual/organizations using the theatrical lighting Thursday — Sunday • Dinner seating for up to 175 at 5 foot round tables (depending on stage configuration), Event $484 4 hour maximum $88/hour additional hours including space for wheelchairs Per Hour When a sound/lights technician is needed, only LAAC trained technicians will be used. • Stage is 24' wide and up to 32' deep and can be used for programs or dancing Per event (rear or front projection • The LAAC does not provide linens. available Monday — Wednesday NOTE: There are additional fees when using Event $297 4 hour maximum theatrical lighting, sound system, tech booth, etc. or serving food. See Technical Service and Catering $55/hour additional hours Fees below. MIMAJOI 114 Rental events using the lawn and/or the parking lot will be charged a fee based on the number of people attending the event. Set up shall be under the supervision of LAAC or Parks Staff. Staff must be notified of any posts driven into the ground one week in advance. Electric service may require additional set fees. TECHNICAL SERVICE FEE Up to 100 people $192.50/day 101 to 200 people $247.50/day Over 200 people I $302.50/day Individual/organizations using the theatrical lighting Tech Booth $55 Per performance or sound system must pay a $50 per performance. Tech Services $27.50 Per Hour When a sound/lights technician is needed, only LAAC trained technicians will be used. Screen rental $27.50 Per event (rear or front projection available -3- M BOX OFFICE SERVICE Individuals/organizations using our ticketing services must use the City's registration $25 set up fee program. All ticket sales will be entered into our database, and reimbursement of sales $1.50/ticket will follow the event on the City's payment schedule. PIANO FEES One performance with piano tuned as per tuning schedule $55.00 One performance with piano tuned at the renter's request $110.00 _ Each additional performance on one rental agreement $38.50 LARGE ART CLASSROOM KITCHEN/CATERING • Refrigerator • Microwave Thursday - Sunda Hourly $27.50/ 2 hour minimum $66 Without alcohol Dishwasher hr Daily $126.50 6 hour maximum • 42'x 44; 1848 square feet • Coffee Maker Caterer Fees I $17.60/hour additional hours Monday — Wednesda • Sink and limited countertop space Hourly $16.50/ 2 hour minimum hr Daily $82.50 6 hour maximum $11/hour additional hours KITCHEN/CATERING • Refrigerator • Microwave Daily $33 up to 5 hours 5.50/hr additional hours Caterer Fees $66 Without alcohol Dishwasher • Stainless steel worktable • Coffee Maker Caterer Fees $165 When alcohol is served • 3 compartment stainless steel sink CONCESSION SALES Groups that choose to sell concessions during intermission, before an event, or after an event will use the downstairs classroom. If this space is unavailable, an alternative site may be arranged by the LAAC Manager. The classroom and/or kitchen fee will be charged. APPROVED by the Lakeville City Council this 15th day of December, 2014. ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE Matt Little, Mayor 4 PARK FEE ANALYSIS November 2014 Historical PARKS - Outdoor Shelters -3 Proposed 2014 2015 Resident 2011 Antlers Park (Prime* Shelter A) $100 Antlers Park (Prime* Shelter B&C) $75 Al other shelters &Antlers (Non -Prime $55 Lakeville Business** $125 Non -Resident $50 Antlers Park (Prime Shelter A) $150 Angers Park (Prime Shelter B&C) $125 Al other shelters &Antlers Non -Prime $80 Non -Lakeville Business** $225 2014 2013 2012 2011 2010 2009 $50 $50 $50 $50 $50 $25 $50 $50 $50 $50 $50 $25 $50 $50 $50 $50 $50 $25 $100-$150 $100-$150 $100-$150 $100-$150 $100-$150 $75 $75 $75 $75 $75 $50 $75 $75 $75 $75 $75 $50 $75 $75 $75 $75 $75 $50 $175-$275 $175-$275 $175-$275 $175-$275 $175-$275 *Prime - Saturday & Sunday (May 16 -September 7) **Business rates were on a three tiered system based upon estimated attendance: see attached flyer Comparable Cities Appl a Va I I ey Bloomington Burnsville Ea ga n Eden Prairie Edina Fa rmi ngton Inver Grove Heights Maple Grove Plymouth Rosemount Woodbury La kevi I I e (2015) Open Shelter Hourly Open Shelter Per Da 40-$60 $158-$308 26 - 28 2 hours $73-$147 $39 - $123 6 hours $57-$183 $145 halfda 205 $44-$155 55 4 hours $80 $55-$75 $50-$200 75-$165 $30-$50 $50-$225 A PARKS — Enclosed Shelters Historical Resident Enclosed Shelter (Private) Enclosed Shelter Lakeville Business Non -Resident Enclosed Shelter (Private) Enclosed Shelter Non -Lakeville Business Proposed Enclosed Shelter Per da $60 r 2015 2014 2013 2012 2011 2010 2009 $100 $65 $65 $65 $65 $65 $150 $90 $90 $90 $90 $90 $150 $90 $90 $90 $90 $90 $200 $140 $140 $140 $140 $140 Comparable Cities** Apple Val ley Bloomington Burnsville Eagan Eden Prairie Edina Farmington Inver Grove Heights Maple Grove Plymouth Rosemount Woodbury Lakeville (2015) Enclosed Shelter(Hourly) Enclosed Shelter Per da $60 $158 $56 - $77 5 hours $96-$117 $98 - $123 6 hours $146-$183 $95-$160 $70 - $.i05 'each hour' $25-$200 $47-$83.68 $80-$130 $90-$180 ** See attached for more detailed information on comparable cities. Performance Outcomes Proposed Proposed Increase 2015 2015 2015 Rental Revenue 27,231 32,250 $ 5,019 Factors to Consider The park shelter fees have not been increased since 2010 and since that time the number of rentals has varied from year to year at every park except Antlers. Due to the high demand at Antlers Park staff is proposing charging a "prime" rate on Saturday's and Sunday's beginning in mid-May and running through Labor Day. In addition, staff is proposing to change the business rate from the three tier system to a single tier to make it more attractive for local businesses to consider hosting a summer picnic in our parks. Lastly, it is recommended to increase the fee of the enclosed shelters to cover the additional time the sanitation crew spends cleaning those facilities. 7 HERITAGE CENTER Historical $50 - $110/ hour Based on group renting $35 - $115 hour Proposed Based on rental of kitchen $16 0 $49/ hour $21 - $107 hour $27.50 - $149/ hour ,. 2015 2014 2013 2012 Member/ Lakeville Resident/ Business $20-$45/hour $30-$55 hour $50-$65/hour Based on group renting Art Room $30/hr $25 $25 $25 Small Multi -Purpose Room $30Ahr $25 $25 $25 Medium Multi -Purpose Room $30/hr $25 $25 $25 Large Multi -Purpose Room $160/4hrs $150 $150 $150 Kitchen $55/hr $50 $50 $50 Atrium with Kitchen $45/hr $40 $40 $40 Atrium without Kitchen $30/hr $25 $25 $25 AV Equipmet Rental $50 Non -Lakeville Business/ Resident Art Room $40/hr $35 $35 $35 Small Multi -Purpose Room $40/hr $35 $35 $35 Medium Multi -Purpose Room $40/hr $35 $35 $35 Large Multi -Purpose Room $185/4hrs $175 $175 $175 Kitchen $65/hr $60 $60 $60 Atrium with Kitchen $55/hr $50 $50 $50 Atrium without Kitchen $40/hr $35 $35 $35 Comparable Cities Apple Valley Bloomington Burnsville Eagan Eden Prairie Edina Farmington Inver Grove Heights Maple Grove Plymouth Rosemount Woodbury $20 - $60/ hour $50 - $110/ hour Based on group renting $35 - $115 hour $69 - $115/ hour Based on rental of kitchen $16 0 $49/ hour $21 - $107 hour $27.50 - $149/ hour Based on group renting $160-$450 $290-$725 $340-$850 Based on time of da $20-$45/hour $30-$55 hour $50-$65/hour Based on group renting $180 - $400/ 4 h rs $200-$400 4hrs $500 - $1150/ 4 h rs $25 more/ hrafter4 hours $17/ 2 hours $65/ 2 hours $250/ 5 hours Addt'I per hr cost: $ 8.50 - $55 $32 - $42/ hour $32 - $42/ hour $75 -$85/ hour Ful I day range: $630 - $1100 $240-$270 $325-$775 Based on rental of kitchen $30-$75/hour $50-$100/hour $390-$1255 IPer day rates available for all $30-$50/ hour $300-$900 $400-$1200 j Based on day of the week $21.43 - $32.14/ hr $42.85 - $91.06 hr $1071.25 - $1499.75 1 Based on rental of kitchen Performance Outcomes Proposed Revised Increase 2015 2015 2015 Rental Revenue $14,365 $26,500 $12,135 Factors to Consider Staff recommends only a slight increase in the fees to cover the cost of inflation (utilities, wages, etc.). Rentals are increasing at the Heritage Center; however at this time the number of rentals does not indicate the need to initiate a "prime" rate. Staff is also recommending charging $50 for the use of all AV equipment E:3 Historical Theater seating for 4 hrs Additional per hour rate Garage Rental per hour Banquet seating for 4 hrs Additional per hour rate Outdoor Rental on LAAC grounds Technical Fees Box Office Service Additional fee per ticket Piano Fees Addt'I performance Large Art Clasroom for 6 hrs Additional per hour rate Kitchen up to 5 hours Kitchen with caterer Comparable Cities Bloomington Eagan Eden Prairie Farmington Hopkins Rosemount Woodbury Lakeville (2015) ARTS CENTER Proposed 2015 2014 2013 2012 2011 $154-$242 $154-$242 $154-$242 $154-$242 $154-$242 $46 $46 $46 $46 $46 $11-$27.50 $11 -$27.50 $11 -$27.50 $11 -$27.50 $11 -$27.50 $297-$484 $297-$484 $297-$484 $297-$484 $297-$484 $55-$88 $55-$88 $55-$88 $55-$88 $55-$88 $302.50 $302.50 $302.50 $302.50 $302.50 $30-$55 $27.50-$55 $27.50-$55 $27.50-$55 $27.50-$55 $25 $25 $25 $25 $25 $1.50 $1.50 $1.50 $1.50 $1.50 $55-$110 $55-$110 $55-$110 $55-$110 $55-$110 $38.50 $38.50 $38.50 $38.50 $38.50 $16.50-$27.50 $16.50-$27.50 $16.50-$27.50 $16.50-$27.50 $16.50-$27.50 $11-$17.60 $11-$17.60 $11-$17.60 $11-$17.60 $33 $33 $33 $33 $66 -$165 $66-$165 $66-$165 $66-$165 Theater/Stage Banquet Seating Birthday/ Other Arts Studio Tech. Fees 192 - $300/ hour $35 - $53/ hour $69 - $104 hour $26 - $39 hour $44/ hour $125 - $135/ da $149-$174 da $25 hour 250 hr• $1450/da $30-75/hour $35 hour 100 - $490/ block $100 - $490/ block $25 - $100/ event $60 - $150 hour $60 - $250 hr Performance Outcomes Propsoed Revised Increase 2015 2015 2015 Rental Revenue 44,850 44,850 $ - Factors to Consider Staff does not recommend increasing fees at the Art Center at this time. The theater companies that use the facility for rehearsals and performances have been exploring other options for rehearsals in an effort to control costs. In 2015 staff will study usage patterns and recommend a revised fee structure that will increase the cost recovery of the Art Center. D