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HomeMy WebLinkAboutItem 06.lDate: 27 January 2015 Item No. APPROVAL OF AMENDMENT NO. I TO THE ENGINEERING SERVICES AGREEMENT WITH BLACK & VEATCH FOR IMPROVEMENTS TO THE WATER TREATMENT FACILITY Proposed Action Staff recommends adoption of the following motion: Move to approve Amendment No. 1 to the engineering services agreement with Black and Veatch for improvements to the Lakeville Water Treatment Facility. Approval of this amendment allows Black & Veatch to follow engineering and design work with construction phase services for the Water Treatment Facility Improvement Project Overview In 2013, Black & Veatch completed an expansion study for the WTF to help determine the next steps for the expansion of the facility to meet the water needs of residents. The agreement for engineering and design of those improvements was entered into by the City and Black & Veatch on 17 March 2014 for $285,000. With the acceptance of bids and award of the contract through separate City Council action, the engineering and design phase of the project is complete. For the construction phase of the project, staff has requested that Black & Veatch provide additional services at a not to exceed cost of $129,000. Public Works staff will do site inspections during the construction phase which reduced the overall cost of the amendment by approximately $50,000. Construction phase services include management of documentation and site visits to assist the City in completing the project on schedule. Staff recommends approval of this amendment. Primary Issues to Consider Y Are construction phase services necessary? Yes, these services including verification of pay requests, contractor schedules, and shop drawing reviews, as well as progress review meetings, final inspections, and punch list completion are best handled by the professional staff that put together the design of the project. Supporting Information • A co m en . 1 with Black & Veatch is attached. Christopher J. Petree Public Works Director Financial Impact: $129,000 Budgeted: Yes Source: Water Trunk Funds Related Documents (CIP, ERP, etc.): Community Values: Good Value for Public Services AMENDMENT NO. I TO PROFESSION -AL SERA -ICES AGREENIENT THIS AMENDMENT NO. i is by and between the Cite of Lakeville. Minnesota ("Owner-) and Black .fi, Veatch Corporation ("Engineer"). WHEREAS, Owner and Engineer entered into an Agreement dated March 17. -1014 (Agreement) for professicnal services related to the Lakeville Water Treatment Facility (%1rF) Upgrade Project ("the hoject); and WHEREAS. Owner desires to expand the sera ices required of Engineer in connection with the Project; NONY THEREFORE. the Owner and Engineer agree to amend and modify the Agreement as follows_ Add Construction Phase Services for the Project. as described in Attachment A of this Amendment Revise Attachment B of the Agreement as follows. Revise the first sentence to read; ..For the services covered by this Agreement. Owner agrees to pay Engineer on an hourly basis plus expenses in a total amount not to exceed $414.000 for the services as described in Attachment A." :act :tis.= L1 AA ITNESS WHEREOF. Owner and Engineer have executed this Amendment No_ I; all other parts of the Agreement remain unchanged. The effective date of this Amendment No. I shall be February ?. 201 City of Lakeville. lfinnesota By: Matt Little, Mayor By. Charlene Fr iedges. City Clerk '-== z41; Black & Veatch C orporation By - Paul Beer -ma. Associate Tice President ATTACHMENT A — SCOPE OF SERV ICES Owner: City of Lakeville Engineer: Black & Veatch Project: Lakeville WTF Improvements Project PEUSE 4000 CONSTRUC'TIO1 PHASE SERVICES Engineer will perform services during the anticipated 9 -mouth construction phase of the project. By performing these services. Engineer shall not have authority or respo w ibiiity to supervise. direct. or control the Contractor's wort or the Contractor's means. methods. techniques. sequences. or procedures of construction. Engineer shall not haveauthority or responsibility for safety: precautions and programs incident to: the Contractors work or for any failure of the Contractor to comply with laws. regulations. rales. ordinances. cocks. or orders applicable to the Contractor fiunishing and performing the work. Specific services to be performed by Engineer are as follows A. Pre -Construction Services Using addenda issued during the bidding period. prepare conformed documents by revising contract documents to incorporate all changes made by addenda. Submit one cope of full size drawings and specifications. and submit fire (5) copies of half size drawings and specifcatiow. to the Ower. Submit a CD of drawings and specifications in a single PDF file to the Owner and Contractor. Provide up to 10 sets of half size drawings and 10 copies of the specifications to the Contractor. B. Construction.. Administration Support Services, Contracto Ce. Schedule -- Determine if Contractor's schedule is consistent with the construction contract documents with emphasis on milestone dates. construction sequencing. and operation of existing facilities during construction. Engineer` s review shall not include an analysis of Contractor's approach. means or methods of constructiern to perforin the work specified in the construction contract documents. • Review and comment upon the Contractor`s initial constriction schedule • Review and comment upon updated schedules monthly, ?. Contractor's Estimates of Monthly Payments -- Review the Contractor's initial and updated schedule of estimated mcathly payments and advise Owner as to acceptability. 1 21'2015 Page 1 of 5 3. Contractors Guarantees. Bonds. and Certificates - Receive guarantees. bonds. and certificates of inspection, and tests and approvals that are to be assembled by the Contractor. Review for completeness in accordance with the construction contract documents and transmit them to Owner. 4. Contractor's Wage Rate Information - Contractor is to submit wage rate information directly to the Owner without involving the Engineer. 5. Shop Drawing Review -- Review drawings and other data .submitted by the Contractor as required by the construction contract documents. Engineer's review shall be for general conformity to the construction contract documents and shall not relieve the Contractor of any of their contractual responsibilities.. Such reviews shall not extend to means. methods. techniques. sequences. or procedures of construction or to safety precautions and programs incident thereto. 6. operation and Maintenance Data - ReviewManufacturer's O&M manuals received in Contractor submittals as required by the construction contract documents. Submit electronic versions to Owner on original vendor compact disc. Requests for Information. Change Carders. and Claims v The level of effort included for the following services is 248 work- hours. Any additional effort related to this task shall be considered as supplemental services. a. Requests for information. -- Interpret construction contract documents when requested by owner or the Contractor. Requests for clarification or information shall be in writing and copies of Engineer -s response shall be distributed to Owner. b. Change Orders -- Review* Owner or Contractor requests for project changes. e Review documentation • Prepair any, additional documentation required Administer the processing of change orders n Review applications for extension of construction time. • Evaluate the cost and scheduling +� Submit recommendations to Owner • Assist Owner in negotiations with Contractor to obtain a fan price for the wort;,. c. Claims -- Act on claims of Owner and the Contractor relating to the acceptability of the work or the interpretation of the requirements of the construction contract documents. 1'27'2015 Page 2 of 5 8. Performance Testing of Equipment - Analyze data from performance testing of equipment by the Contractor or supplier when the construction contract documents require the equipment to be tested after installation. Submit conclusions to Owner. 9 Contractor Pay Requests -- Review and process the Contractor's monthly payment requests. and forward to Owner if appropriate. Engineer's review shall be for the purpose of making a full independent mathematical check- of the C°ontractoes payment request. Owner is responsible for verifying the quantities of wort: which are the basis of the payment requests. 10. Drawings Conformed to Conwtruction Records -Upon completion of the project: revise the construction contract drawings to conform to the construction reccrds. Submit electronic documents to Owner in AUTOCAD 201'_ format and Adobe PDF. and fire (5) ccpies of 11x17 inch drawings. 11 Consent of Surety - Assist Owner in applying for Surety's consent to final payment. B. Field Support Services. I Preconstruction Conference - Conduct the preconstruction conference at a date and time selected by Owner and at a facility provided by Owner. Elements sof the conference include: Agenda prepared by Engineer . Engineer prepare and distribute minutes Discussion of Contractors tentative schedules • Procedures for transmittal and review of Contractor's submittals • Processing applications for payment • Critical work sequencing • Change orders • Record documents • Contractor's responsibilities for safety; and fust aid 2. Construction Progress Review; Meetings -Visit the construction site to observe progress of the work-, and consult with the Owner and the Contractcr. A total of twelve (12) meetings are included. 3. Punch List - Upon substantial completion. inspect the construction work and prepare a punch list of those items to be completed or corrected before final completion of the project. Submit results of the inspection to Owner and the Contractor. A total of 24 hours for inspection is included. 1271-2015 Page 3 of 5 4. Final Inspection — Upon completion cr correction of the items of work: on the punch list. assist Chvner to conduct a final inspection to determine if the work is completed. Provide written recommendations to Ownet concerning final payment. including a list of items. if any. to be completed prior to making such pa -v utent. A total of 8 hours for inspection is included. PEUSE 6000. SUPPLEMENTAL SERVICES Supplemental services are not in the scope of w ork for this contract. These services will be performed at Owner *s request with compensation adjustments. Supplemental services that Owner might choose to add to the scope of services include. but are not limited to. the following items. I . Site Observations and Liaison with Owner and Contractor a. Owner will furnish a part-time Resident Project Representative. who will observe and inspect the Contrartor's wort. and determine if the work is proceeding in accordance with the construction contract documents. However. the Owner may to supplement this observation and inspection during the course of the project. Engineer can conduct these onsite observations of the general progress of the work: and these serviceswill be billed at S125 °hour plus mileage to and fiom the construction site. ?. General a. Safety or Security Assessments b. Prequaiification of contractors or vendors c . Assistance with Laid protests and rebidding. d: Preparation for litigation.. arbitration. or other legal or administrative proceedings. and appearances in court or at arbitration sessions in connection with bid protests, change orders. or construction incidents. 3. Rights of wag, property acquisition.. and land surveys 4. Geotechnical Services a. Geotechnical engineering services including exploratory work laboratory and field testing. and professional guidance on tests to be made and an initial geotechnical report by a geotechnical firm. 1,27:2015 Page 4 of 5 5. Environmental Assessment 6. Testing a. Laboratory and field testing and any reports or studies on materials and equipment requested by Owner. b. Observing factory tests and or field retesting of equipment that fails to pass the initial test. 1/27-2015 Page 5 of 5