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HomeMy WebLinkAbout03-20-00CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 Mayor Zaun called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council Members Sindt, Mulvihill, Luick and Mayor Zaun. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; D. Feller, Finance Director;. S. Michaud, Parks & Recreation Director; D. Martens, Chief of Police; D. Volk, Director of Operations & Maintenance; J. Hennen, Administrative Assistant; C. Friedges, City Clerk. MINUTES The minutes of the March 6, 2000 City Council meeting were approved as presented. STAFF ANNOUNCEMENTS ATTORNEY: Mr. Knutson provided copies of a memorandum regarding the • November 2000 Council elections and filling the vacancy on the Council created by the resignation of Tom Ryan. Mayor Zaun stated the City Council would consider this matter under Unfinished Business. ENGINEER: Mr. Nelson asked the City Council to consider Item 9 on the agenda prior to Item 8, as one of the presenters for Item 8 has not yet arrived. ADMINISTRATOR::Mr. Erickson asked the City Council to consider, under New Business, setting a work session for the purpose of interviewing applicants for the Parks & Recreation and Arts Center advisory committees. PARKS & RECREATION DIRECTOR: Mr. Michaud presented the February Parks & Recreation Department monthly report. CHIEF OF POLICE: Chief Martens presented the February Police Department monthly report, PRESENTATIONS/INTRODUCTIONS Chief Martens presented a memorialized badge to Lieutenant Clint Anderson, who recently retired from the Lakeville Police Department. • CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 2 • Chief Martens then introduced three new police officers, Holen VanDoren, Jeff Ehrich and Ross Johnson. Mayor Zaun administered the oath of office to the new .police officers. GFOA Representative and Eagan Assistant Finance Director Tom Pepper presented to the City of Lakeville the 1998 Certificate of Achievement for Excellence in Financial Reporting. Accepting the award on behalf of the City of Lakeville were Finance Director Dennis Feller and Accountants Brian Kempa and Dave Lang. Mr. Michaud presented a proclamation establishing May 6, 2000 as Arbor Day in Lakeville. Mayor Zaun read the proclamation. 00.46 Motion was made by Sindt, seconded by Luick to proclaim May 6, 2000 as Arbor Day in Lakeville. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick. CITIZENS' COMMENTS None CONSENT AGENDA 00.47 Motion was made by Luick, seconded by Mulvihill to approve the consent agenda items as follows: a. Claims for payment. b. February Investment Report. c. Receive minutes of the following advisory committee meetings: Planning Commission, March 2, 2000 Parks & Recreation Committee, March 1, .2000 d. Authorize the installation. of Safe and Sober signs at various park locations. e. Ordinance No. 665 amending Title 7, Chapter 5 of the Lakeville City Code concerning water meter regulations. f. Resolution No. 2000-50 amending the 2000 Schedule of Fees. g. Resolution. No. 2000-51 authorizing the sale of assets. CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 3 C] h. HVAC Maintenance Agreement with Fredrickson Heating and Air Conditioning. i. HVAC Maintenance Agreement with Yale, Incorporated. j. HVAC Maintenance Agreement with Cramer Building Services. k. Resolutions No. 2000-52, 53, 54 and 55 accepting donations to the Police Department from Airlake Ford Mercury, Marquette Bank Lakeville, Wensmann Brothers Construction, Inc. and Paul Wagner Homes, Inc. 1. Resolution No. 2000-56 approving feasibility report and calling a public hearing for Districts 5 and 6 sealcoating, Improvement Project 00-1. m. Professional services proposal with Parsons Transportation Group, Inc. (f/d/b/a Barton-Aschman Associates, Inc.) for landscape architectural services related to site improvements for Greenridge Park, Kensington Park and Valley Lake Park, Improvement Project 00-8. • n. Resolution No. 2000-57 designating municipal state aid streets. o. Resolution No. 2000-58 approving a gambling permit for the VFW Auxiliary to Oscar & John Soberg Post 210. p. Resolution No. 2000-59 relating to a joint and cooperative agreement with the Municipal Legislative Commission. q. Resolution No. 2000-60 accepting a donation from the Lakeville Jaycees to the Parks & Recreation Department. Receive the 1999 Lakeville Fire Relief Association Financial Report. Resolution No. 2000-61 appointing members to the Employee Position Evaluation Committee. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Zaun. ITEM 9 • Don Theisen, Dakota County Engineer, presented an agreement for the reconstruction and widening of 185th Street (CSAH b0) from 1,000 feet west of Knollwood Circle to the west ramp of Interstate 35. The project includes the realignment of Kenyon Avenue approximately one-quarter mile to the west to Knollwood Circle and the installation of a temporary traffic control signal system with street lights and emergency vehicle preemption at 185th Street. The proposed CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE4 realignment is being pursued as a temporary solution to the traffic congestion in this area caused by the increased traffic from the west accessing Interstate 35. Dakota County estimates the City's share of the project cost to be $222,250. The project is expected to start this summer, with signal installation completed by late summer. Dave Hutton of WSB & Associates presented the preliminary layout of the realignment of Kenyon Avenue along the existing 184th Street (currently a gravel road), with additional right-of--way needed for the extension to Knollwood Circle. He explained that right and left turn lanes are proposed on 185th Street at this intersection. Kenyon Avenue will remain atwo-lane roadway with paved shoulders, similar to what currently exists. Leonard Mallery spoke on behalf of his parents, who own property on 184th Street.. He asked what would happen to the property along the old Kenyon Avenue when the street is terminated. He asked what the speed limit will be and how many vehicles are projected to use the proposed new road, which will be approximately 80 feet from his parents' house. He also asked why his parents were not notified of the proposed realignment. Mr. Theisen stated the public property along the existing Kenyon Avenue would remain in public ownership until another use is determined for it. The best scenario for access to that property would be discussed with the property owner. Traffic projections for the realigned Kenyon Avenue would be approximately 2500 cars per day, which is the current traffic count on Kenyon Avenue. He explained that after the City Council authorizes approval of the project, County officials will discuss the details of the project design with the affected property owners. Mr. Mallery asked if any additional right of way is proposed for the re-design of 185th Street. Mr. Hutton stated there is no additional right of way proposed for 185th Street at this time. Council Member Sindt asked about lowering the speed limit on 185th Street from the current speed limit of 50 mph. Mr. Theisen explained that consistent with past practice, once the project is completed and signals are in place, the Council would ask MnDOT to review the speed limit. Considering the project will be constructed this summer, the soonest a speed study would be conducted would be some time this winter. Council Member Mulvihill asked how existing traffic would be routed during construction. Mr. Theisen stated the details of the project will be discussed with regard to construction staging with completion of the final plans. r~ CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 5 Council Member Luick asked if the speed limit on the realigned Kenyon Avenue will be 30 mph, even though the existing Kenyon Avenue is posted at 40 mph. Mr. Hutton stated the new alignment is designed fora 30 mph speed limit. Mayor Zaun asked about sequencing of timing for the signals at the Kenyon Avenue intersection and at the I-35 ramp. Mr. Theisen stated the signals would be coordinated to minimize disruption to the public. Mr. Erickson pointed out that an informational meeting was held in November with regard to this project, at which time a number of residents expressed the need for some type of safety improvement at this location. The Mallerys were present at that meeting and expressed their concerns about the impact of this project on their residence. Mr. Mallery reiterated the concern of his parents that 2500 vehicles per day is a significant amount of traffic that would be traveling next to their home. 00.48 Motion was made by Sindt, seconded by Mulvihill to approve Dakota County Department of Highways Agreement for Engineering, Construction and Right of Way Acquisition and Traffic Signal Agreement No. 00-03 for City of Lakeville Project 00-2. Roll call was taken on the motion. Ayes, Mulvihill, Luick, Zaun, Sindt. ITEM 8 Dan McCarthy of Black & Veatch presented the proposed Water Treatment Plant Expansion Study. (See Water Treatment Plant Expansion Study 2000 on file in the City Clerk's office.) He explained that the Water Treatment Facility was constructed based on the recommendation of the 1992 Comprehensive Water System Plan. However, the City's population and commercial development have exceeded earlier projections. He further explained that the City currently uses Wells No. 2, 3, 4 and 7 to supplement peaking during summer usage. These wells are not connected to the Water Treatment Facility due to their locations. Well No. 2 is recommended to be taken out of service, because it exceeds the new maximum contaminate levels recently set by the EPA for radium. Wells No. 3 and 4 have been identified as being sensitive to potential surface water contamination, and should be used for emergencies only. Black & Veatch is recommending that the Water Treatment Facility be expanded with the construction of four new filter cells and an additional two million gallon ground storage reservoir. Basam Bannat, District Engineer for the State Health Department and Lakeville . .resident, expressed his support of the Water Treatment Facility expansion. He indicated that, from a Health Department standpoint,. it is logical and imperative CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 6 with an expanding community that the treatment plant would need to be expanded in order to meet the demand and continue to provide quality drinking water to its residents. He supported the recommendation that Well No. 2 be taken. out of service and that Wells No. 3 and 4 be used only as back-up wells. Finance Director Dennis Feller presented the proposed financing for the project. The proposed design and expansion of the Water Treatment Facility has been identified in the City's five-year Capital Improvement Plan and will be financed from cash on hand in the Water Trunk Fund. New wells and collection pipe, such as Well No. 15 in 2000 and Well No. 16 in 2004, would also be financed from cash on hand in the Water Trunk Fund. Well No. 14 will replace Well No. 2 and is, therefore, proposed to be financed from the City's Water Operating Fund. In response to Council Member Sindt's question, Mr. Nelson explained that the plant currently has two one-million-gallon underground reservoirs. An additional two-million-gallon reservoir is proposed to be built with the proposed expansion. Ultimately, at final built-out, he Water Treatment Plant will include one additional two-million-gallon reservoir for a total of six million gallons. It was pointed out that the earliest the expansion would be on line would be after the summer of 2001. 00.49 Motion was made by Mulvihill, seconded by Luick to receive the Water Treatment Plant Expansion Study and authorize the City Attorney to negotiate an agreement with Black & Veatch for final design. Roll call was taken on the motion.. Ayes, Luick, Zaun, Sindt, Mulvihill. ITEM 10 00.50 Motion was made by Sindt, seconded by Mulvihill to approve Resolution No. 2000-62 appointing Council Member Luick to the City Council Personnel Committee, filling the vacancy created by the resignation of Tom Ryan. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick. ITEM 11 Mr. Feller presented an ordinance amending Title 7, Chapter 13 of the Lakeville City Code concerning surface water management utility. The surface water management utility ordinance was enacted by the City Council based on the Barr Engineering report, Feasibility of a Stormwater Utility dated May 5,.1994. The report states, "Townhomes occupy less area than single-family homes because • townhomes typically are .tightly clustered". Townhomes are currently charged at the rate of one-fourth the residential rate. City staff recently reviewed the 31 CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 7 townhome additions, most of which have been built since the initial 1994 Barr Engineering report. The objective was to validate the surface water management fee structure for townhomes based on their surface area in relationship to the average single-family residential. lot. The average area per dwelling unit of a townhome development is approximately one-half the size of the average single- family residential lot. The proposed ordinance would, therefore, increase the utility fee for a townhome from one-fourth the single-family rate to one-half the single-family rate. The proposed surface water management fee structure would, therefore, increase from $.1.19 to $2.38 per quarter. The surface water management ordinance currently states that Federal, County, State and City properties are exempt from the surface water management fees. Since these properties contribute surface water runoff to the system, it was recommended the exemption be deleted for these types of parcels. The ordinance. change would become effective for all utility accounts billed after January 1, 2001. 00.51 Motion was made by Luick, seconded by Sindt to adopt Ordinance No. 666 amending Title 7, Chapter 13 of the Lakeville City Code concerning surface water management utility. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Zaun. UNFINISHED BUSINESS City Attorney Roger Knutson explained there would be three Council positions up for election this November. The person who fills the vacancy created by the resignation of Tom Ryan would take office almost immediately following the election, as this portion of the ballot would be considered a special election for the purpose of filling a vacancy. The other two Council members and the Mayor would take office on January 2, 2001. Mayor Zaun expressed the importance in filling the Council vacancy as quickly as possible, given the fact that several important issues will need to be dealt with in the coming months, some of which require afour-fifths vote of the City Council. Mayor Zaun stated he contacted Planning Commission members who had previously expressed interest in serving on the City Council. However, as discussed at the March 18~` Council retreat, it was felt that keeping the Planning Commission together at this time is crucial, given the complexity of issues coming forward this year. In an attempt to find an individual who could make a meaningful contribution immediately, Mayor Zaun contacted former Council Member Bob Johnson, who expressed a willingness to fill the Council vacancy until the November 7~' election. CITY OF LAKEVILLE COUNCIL MEETING MARCH 20, 2000 PAGE 8 .00.52 Motion was made by Sindt, seconded by Mulvihill to appoint Bob Johnson to the Lakeville City Council until the vacancy is filled immediately following the November 7, 2000 General Election. Roll call was taken on the motion. Ayes, Mulvihill, Luick, Zaun, Sindt. At the request of Council Member Luick, Keith Nelson provided a status update on the Vermillion River WMO with regard to a new Joint Powers Agreement. 00.53 Motion was made by Mulvihill, seconded by Sindt to interview applicants for the Parks & Recreation Committee at a Work Session on Monday, April 3ra~ beginning at 4:45 p.m. Roll call was taken on the motion. Ayes, Luick, Zaun, Sindt, Mulvihill. ANNOUNCEMENTS Next regular Council meeting, Apri13, 2000 Mayor Zaun adjourned the meeting at 9:21 p.m. Respectfully .submitted, • :~ Duane Zaun, May r