HomeMy WebLinkAboutItem 06.qDate: 14 May 2015
Item No.
ACCEPT BID AND AWARD CONTRACT FOR THE CONSTRUCTION OF WELL 20
TO MARK J. TRAUT WELLS, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to accept the bid and award
the contract for Well 20 to Mark J. Traut Wells, Inc.
Passage of this motion begins the construction process for Well 20 in the Cherryview Park
area.
Overview
The city completed an update to its Comprehensive Water Supply Plan in 2013. Part of the
plan evaluated current water supply capacity against population and demand. The result
was that the City's firm pumping capacity of 20.5 million gallons per day (MGD) may not
meet the projected maximum day demand which in 2007 peaked at 20.4 MGD. Maximum
day demand is subject to environmental conditions and has fluctuated between 17 and 20
MGD in 6 of the last 10 years.
The outcome of the plan was to recommend additional pumping capacity to meet
projected population and demand increases. The construction of Well 20 is the first in a
series of new wells that will be added to meet these projected City needs. The well will be
located in Cherryview Park and construction was specified to be as minimally intrusive to
the park and park activities as possible.
The City solicited bids on 10 April 2015 and opened received bids on 5 May 2015. One bid
was received from Mark J. Traut Wells, Inc. in the amount of $606,602.00. This amount was
23 percent below the engineer's estimate of $790,000.00.
Primary Issues to Consider
• Is the construction of a well necessary? Yes. The water system is sized to meet peak
demand. As has been shown by peak day usage, the City is very close to not meeting
that peak demand with its current water system.
Supporting Information
• A copy of the letter of recommendation from Barr Engineering Co. and contract are
C ' ;hr etree
Public Works Director
Financial Impact:
$606,602.00
Budgeted: Yes Source:
Related Documents (CIP, ERP, etc.):
Community Values: Good Value for Public Services
Water Trunk Fund
resourceful. naturally. BARR
engineering and environmental consultants
May 12, 2015
Mr. Chris Petree
Public Works Director
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044-0957
Re: Lakeville Well 20
Dear Mr. Petree:
The purpose of this letter is to recommend the award of the contract for City of Lakeville Well 20. One bid
was received on Tuesday, May 5, 2015, at 11:00 a.m. Mark J. Traut Wells was the apparent low bid at
$606,605.00. There was a minor math error in the bid, resulting in the corrected amount being
$606,602.00. The Engineer's estimate for the project was $790,000, with the low bid being 23% less than
the estimate.
Written approval of the plans and specifications for the construction of Well 20 has not been obtained
from the Minnesota Department of Health (MDH), but they have not indicated any objections to the
project at this time.
Mark J. Traut Wells, Inc. has successfully completed projects for the City of Lakeville in the past. Barr
Engineering Co. staff has also worked with Mark J. Traut Wells on previous projects with successful
outcomes. Mark J. Traut Wells is also one of the few contractors in the area that has the equipment
needed to meet the schedule requirements of the project. Therefore, based on the complete bid and past
performance, Barr Engineering recommends award of Well 20 to Mark J. Traut Wells, Inc. pending final
approval of the plans and specifications by the MDH.
If you have any questions regarding any of these items, please do not hesitate to contact me.
Sincerely,
;; I �A W/ 4
Dan Nesler, P.E.
Enclosure
Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 452.832.2600 www.barr.com
Lakeville Well 20
Bid Summary
Item No.
Description
Unit
Estimated
Quantity
Mark Traut Well, Inc.
Bid Unit Price
Bid Price
1
Mobilization/Demobilization
L.S.
1
$35,450.00
$35,450.00
2
Set Up/Take Down Well
Ea.
1
$5,000.00
$5,000.00
3
Drill 17 25 -inch Diameter Open Hole
L.F.
95
$65.00
$6,175.00
4
Furnish and Install 18 -inch Diameter Casing
L.F.
455
$76.00
$34,580.00
5
Drill 23.25 Open Hole
L.F.
295
$85.00
$25,075.00
6
Furnish, Drill, and Drive 24 -inch Diameter Casing
L.F.
160
$155.00
$24,800.00
7
Furnish and Install Neat Cement Grout
C.F.
650
$21.00
$13,650.00
8
Plumbness and Alignment Test
Ea.
1
$485.00
$485.00
9
Furnish Development Equipment
L.S.
1
$1,200.00
$1,200.00
10
Install and Remove Development Equipment
Ea.
1
$3,500.00
$3,500.00
11
Operate Development Equipment
Hr.
100
$325.00
$32,500.00
12
Furnish, Install, and Detonate Explosives
Lbs.
250
$25.00
$6,250.00
13
Remove Fill From Well
C.Y.
500
$75.00
$37,500.00
14
Furnish Test Pumping Equipment
L.S.
1
$1,200.00
$1,200.00
15
Install and Remove Test Pumping Equipment
Ea.
1
$3,650.00
$3,650.00
16
Operate Test Pumping Equipment
Hr.
30
$145.00
$4,350.00
17
Televise Well
Ea.
1
$1,200.00
$1,200.00
18
Well Disinfection and Sampling
Ea.
1
$1,175.00
$1,175.00
19
Furnish and Install 10 -inch Diameter Discharge Column and Two 1 -inch
PVC Probe Pipes
L.F.
290
$120.00
$34,800.00
20
Furnish and Install Submersible Pump Assembly (1200 GPM)
Ea.
1
$24,200.00
$24,200.00
21
Furnish and Install 125 HP Motor
Ea.
1
$23,500.00
$23,500.00
22
Furnish and Install Pitless Adapter
Ea.
1
$34,500.00
$34,500.00
23
Furnish and Install Concrete Slab and Well Enclosure
L.S.
1
$5,600.00
$5,600.00
24
Furnish and Install 12 -inch Watermain
L.F.
620
$75.35
$46,717.00
25
Restrained Sleeve
Ea.
3
$770.00
$2,310.00
26
72 -inch Valve Manhole and Appurtenances
Ea.
1
$16,060.00
$16,060.00
27
60 -inch Meter Manhole and Appurtenances
Ea.
1
$11,495.00
$11,495.00
28
Restrained Joint (all sizes)
Ea.
20
$232.00
$4,640.00
29
12 -inch Plug Valve
Ea.
1
$3,190.00
$3,190.00
30
Hydrant Assembly
Ea.
1
$4,620.00
$4,620.00
31
6 -inch Gate Valve
Ea.
1
$1,815.00
$1,815.00
32
12-mch Tapping Valve
Ea
1
$3,850.00
$3,850.00
33
Connect to Live Watermain
Ea.
1
$3,300.00
$3,300.00
34
linsulation
S.F.
400
$2.75
$1,100.00
35
Granular Foundation
C.Y.
100
$1.50
$150.00
36
Granular Borrow
C.Y.
50
$1.50
$75.00
37
Topsoil
C.Y.
100
$1.50
$150.00
38
Site Grading
L.S.
1
$1,650.00
$1,650.00
39
Seeding (with Fertilizer, Disc Anchoring, and Maintenance)
Ac.
0.5
$4,400.00
$2,200.00
40
Bituminous Access Path
L.S.
1
$3,190.00
$3,190.00
41
jElectrical
L.S.
1
$139,750.00
$139,750.00
Total of All Unit Price Bid Items
1
$606,602.00
FORM OF AGREEMENT
THIS AGREEMENT is by and between City of Lakeville ("Owner") and
Mark J. Traut Wells, Inc.
Owner and Contractor hereby agree as follows:
ARTICLE 1— WORK
("Contractor")
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The
Work is generally described in Division 01 of the Technical Specifications.
ARTICLE 2—THE PROJECT
2.01 The Project, of which the Work under the Contract Documents may be the whole or only a part,
is generally described in Article 1.
ARTICLE 3 — ENGINEER
3.01 The Project has been designed by Barr Engineering Co.
3.02 Owner has retained Barr Engineering Co. ("Engineer") to act as Owner's representative, assume
all duties and responsibilities, and have the rights and authority assigned to Engineer in the
Contract Documents in connection with the completion of the Work in accordance with the
Contract Documents. The duties and responsibilities and rights and authority of Engineer cannot
be extended without written consent of Owner and Engineer.
ARTICLE 4 — CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Contract Times: Dates
A. The Work will be substantially completed on or before October 30th, 2015 and completed
and ready for final payment in accordance with Paragraph 15.06 of the General Conditions
on or before December 4th, 2015.
B. Parts of the Work shall be substantially completed on or before the following Milestone(s):
1. Milestone 1: Lakeville Well #20 shall be constructed, developed, and test pumping
complete by September 15th, 2015.
4.03 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01
above and that Owner will suffer financial and other losses if the Work is not completed
and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any
extensions thereof allowed in accordance with the Contract Documents. The parties also
recognize the delays, expense, and difficulties involved in proving in a legal or arbitration
sCity of Lakeville
®�
Construction of Well #20 00 52 00-1
Form of Agreement
proceeding the actual loss suffered by Owner if the Work is not completed on time.
Accordingly, instead of requiring any such proof, Owner and Contractor agree that as
liquidated damages for delay (but not as a penalty):
1. Substantial Completion: Contractor shall pay Owner $200 for each day that expires
after the time (as duly adjusted pursuant to the Contract) specified in Paragraph
4.02.A above for Substantial Completion until the Work is substantially complete.
2. Completion of Remaining Work: After Substantial Completion, if Contractor shall
neglect, refuse, or fail to complete the remaining Work within the Contract Time (as
duly adjusted pursuant to the Contract) for completion and readiness for final
payment, Contractor shall pay Owner $200 for each day that expires after such time
until the Work is completed and ready for final payment.
3. Liquidated damages for failing to timely attain Substantial Completion and final
completion are not additive and will not be imposed concurrently.
4. Milestones: Contractor shall pay Owner $200 for each day that expires after the time
(as duly adjusted pursuant to the Contract) specified above for achievement of
Milestone 1, until Milestone 1 is achieved.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
A. Contract Price: $606,602.00.
All specific cash allowances are included in the above price in accordance with Paragraph
13.02 of the General Conditions.
B. The Bid prices for Unit Price Work set forth as of the Effective Date of the Contract are
based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions,
estimated quantities are not guaranteed, and determinations of actual quantities and
classifications are to be made by Engineer as provided in Paragraph 10.06 of the General
Conditions.
C. For all Work, at,the prices stated in Contractor's Bid, attached hereto as an exhibit.
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the
General Conditions, as may be modified by the Supplemental Conditions. Applications for
Payment will be processed by Engineer as provided in the General Conditions.
6.02 Progress Payments; Retainage
A. Owner shall make progress payments on account of the Contract Price on the basis of
Contractor's Applications for Payment on or about the first day of each month during
performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such
Applications for Payment meet the requirements of the Contract. All such payments will be
measured by the Schedule of Values°established as provided in the General Conditions (and
in the case of Unit Price Work based on the number of units completed) or, in the event
MCity of Lakeville
Construction of Well #20 00 52 00-2
Form of Agreement
there is no Schedule of Values, as provided elsewhere in the Contract. The amount of
retainage with respect to all progress payments shall be as defined in the Supplementary
Conditions.
6.03 Final Payment
A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of
the General Conditions, Owner shall pay the remainder of the Contract Price as
recommended by Engineer as provided in said Paragraph 15.06.
ARTICLE 7 — INTEREST
7.01 All amounts not paid when due as provided in Article 13 of the General Conditions shall bear
interest at a maximum rate equal to the sum of the prevailing "Prime Rate" in the geographical
area of the Project plus 2 percent (2%).
ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents and the other
related data and reference items identified in the Bidding Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and
Site conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect
cost, progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or adjacent to the Site and all drawings of physical conditions relating to
existing surface or subsurface structures at the Site (except Underground Facilities), if any,
that have been identified in the Supplementary Conditions, especially with respect to
Technical Data in such reports and drawings, and (2) reports and drawings relating to
Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been
identified in the Supplementary Conditions, especially with respect to Technical Data in
such reports and drawings.
E. Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site -related
reports and drawings identified in the Contract Documents, with respect to the effect of
such information, observations, and documents on (1) the cost, progress, and performance
of the Work; (2) the means, methods, techniques, sequences, and procedures of
construction to be employed by Contractor; and (3) Contractor's safety precautions and
programs.
F. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
BCity of Lakeville
Construction of Well #20 00 52 00-3
Form of Agreement
G. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
I. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
J. Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon
performing and furnishing the Work required by the Contract Documents.
ARTICLE 9 — CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages 1 to inclusive).
2. Performance bond (pages_ to__, inclusive).
3. Payment bond (pages _ to _, inclusive).
4. Other bonds.
a. _ (pages _ to _, inclusive).
5. General Conditions (pages_ to inclusive).
6. Supplementary Conditions (pages _ to J inclusive).
7. Specifications as listed in the table of contents of the Project Manual.
8. Drawings (not attached but incorporated by reference) consisting of _ sheets with
each sheet bearing the following general title:
9. Addenda (numbers_ to__, inclusive).
10. Exhibits to'this Agreement (enumerated as follows):
a. Contractor's Bid (pages _ to _, inclusive).
b. Documentation submitted by Contractor prior to Notice of Award (pages to
inclusive).
11. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
a. Notice to Proceed.
b. Work Change Directives.
c. Change Orders.
d. Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
City of Lakeville
BARR.�
Construction of Well #20 00 52 00-4
Form of Agreement
C. There are no Contract Documents other than those listed above in this Article 9.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
ARTICLE 10 — MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings stated in the General Conditions and
the Supplementary Conditions.
10.02 Assignment of Contract
A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of
any rights under or interests in the Contract will be binding on another party hereto
without the written consent of the party sought to be bound; and, specifically but without
limitation, money that may become due and money that is due may not be assigned
without such consent (except to the extent that the effect of this restriction may be limited
by law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
10.03 Successors and Assigns
A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to
the other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under
any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue
to be valid and binding upon Owner and Contractor, who agree that the Contract
Documents shall be reformed to replace such stricken provision or part thereof with a valid
and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
10.05 Contractor's Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice" means the offering, giving, receiving, or soliciting of anything of
value likely to influence the action of a public official in the bidding process or in the
Contract execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of
Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c)
to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders,
with or without the knowledge `of Owner, a purpose of which is to establish Bid prices
at artificial, non-competitive levels; and
City of Lakeville Form of Agreement
Construction of Well #20 00 52 00-5
4. "coercive practice" means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in the bidding process or
affect the execution of the Contract.
10.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC® C-700, Standard General Conditions for the Construction Contract,
published by the Engineers Joint Contract Documents Committee®, and if Owner is the
party that has furnished said General Conditions, then Owner has plainly shown all
modifications to the standard wording of such published document to the Contractor,
through a process such as highlighting or "track changes" (redline/strikeout), or .in the
Supplementary Conditions.
B. This Agreement shall be governed by the laws of the State of Minnesota.
C. This contract may be terminated by the Owner at any time upon discovery by the Owner
that the Contractor or subcontractor has submitted a false statement under oath verifying
compliance with any of the minimum criteria set forth in Minn. Stat. § 16C.285, subd. 3.
City of Lakeville
BARR
Construction of Well #20 00 52 00-6
Form of Agreement
IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on [ 1 (which is the Effective Date of the Contract).
OWNER:
CONTRACTOR:
By: By:
Title: Title:
Attest:
Title:
Address for giving notices:
sM City of Lakeville
(If Contractor is a corporation, a partnership, or a joint
venture, attach evidence of authority to sign.)
Attest:
Title:
Address for giving notices:
License No.:
Construction of Well #20 00 52 00-7
(where applicable)
Form of Agreement