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Home My WebLink AboutItem 06.tMay 1813, 2015 Item No.__________ GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY Proposed Action Staff recommends adoption of the following motion: Approve resolution authorizing the Police Department to participate in a grant agreement with the Minnesota Department of Public Safety (DPS) for a DWI Officer and necessary equipment. Overview The Lakeville Police Department will receive approximately $400,000 grant funds, over the course of four years, to cover a DWI enforcement full‐time sworn officer, fringe benefits, and a squad car with necessary equipment. The Year One agreement is for $174,500 and includes a squad and necessary equipment. Officer salary and fringe is also included in that number. Monies reimbursed will be prorated for the period June 01 through September 30, with the exception of the squad and equipment which is fully reimbursable. Subsequent grant years are automatic with re‐application. The DWI Officer will work the peak nights and times when drinking and driving occurs. The goal is to support traffic safety interventions that have been proven to reduce deaths and severe injuries caused by motor vehicle crashes. Primary Issues to Consider  $2619,000 match/year required  Match includes squad equipment not allowed by the grant, vehicle maintenance and fuel, uniforms for a new officer, and a Glock handgun. Supporting Information  Grant Agreement  Certification Regarding Lobbying  Resolution Jeff Long, Police Chief Financial Impact: $2619,000.00 Budgeted: No Source: Budget Adjustment Related Documents (CIP, ERP, etc.): _______________________________________ Community Values: Good Value for Public Services; Safety Throughout the Community CITY OF LAKEVILLE RESOLUTION NO. __________ RESOLUTION AUTHORIZING PARTICIPATION IN A GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY (DPS) FOR DWI OFFICER WHEREAS, the Lakeville Police Department desires to participate in the Minnesota Department of Public Safety (DPS) grant in order to receive DWI Officer grant funds to cover the equipment, salary, and training costs for a DWI Officer. NOW, THEREFORE, BE IT RESOLVED that the City of Lakeville City Council hereby authorizes the Lakeville Police Department to participate in a grant agreement with the Minnesota Department of Public Safety for traffic safety enforcement projects during the period from October 1, 2014 through September 30, 2016; and The Mayor and City Clerk are hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Lakeville and Lakeville Police Department. APPROVED this18th day of May, 2015 ______________________________ Matt Little, Mayor _________________________________ Charlene Friedges, City Clerk Grant Agreement Page 1 of 2 DPS Grant Agreement non-state (04/14) Minnesota Department of Public Safety (“State”) Office of Traffic Safety 445 Minnesota Street, Suite 150 Saint Paul, MN 55101-5150 Grant Program: 2015 National Highway Traffic Safety Administration (NHTSA): DWI Officers Project Number: 15-03-19 Grant Agreement No.: A-OFFICR15-2015- LAKEVLPD-00008 Grantee: City of Lakeville Police Department 9237 183rd Street Lakeville, MN 55044-6090 Grant Agreement Term: Effective Date: 02/1/15 Expiration Date: 9/30/15 Grantee’s Authorized Representative: Diane Bastyr, Business Manager City of Lakeville Police Department 9237 183rd Street Lakeville, MN 55044-6090 Phone: (952)-985-2820 Email: dbastyr@lakevillemn.gov Grant Agreement Amount: Original Agreement $ 174,500.00 Matching Requirement $ 0.00 State’s Authorized Representative: Michael Rugani 445 Minnesota Street, Suite 150 Saint Paul, MN 55101-5150 Phone: (651) 201-7082 Email: michael.rugani@state.mn.us Federal Funding: CFDA 20.608, CFDA 20.600 and CFDA 20.616 State Funding: None Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee’s 2015 National Highway Traffic Safety Administration (NHTSA): DWI Officers Application (“Application”) which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street, Suite 150 Saint Paul, MN 55101-5150. The Grantee shall also comply with all requirements referenced in the 2015 National Highway Traffic Safety Administration (NHTSA): DWI Officers Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the Grant Agreement Page 2 of 2 DPS Grant Agreement non-state (04/14) matching requirement will be met by the Grantee. Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. By: _______________________________________________ (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Agreement No. A-OFFICR15-2015-LAKEVLPD-00008 PO No. 3-33727 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ________________________________________________ Title: ______________________________________________ Date: _______________________________________________ By: ________________________________________________ Distribution: DPS/FAS Title: ______________________________________________ Grantee State’s Authorized Representative Date: _______________________________________________ CERTIFICATION REGARDING LOBBYING (For State of Minnesota Contracts and Grants over $100,000) The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities”, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. __________________________________________ Organization Name __________________________________________ Name and Title of Official Signing for Organization By:_______________________________________ Signature of Official _____________________________________ Date