HomeMy WebLinkAboutItem 06.dQ —JL --
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IL
July 29, 2015 Item No.
CONTRACT WITH SOUTH METRO STORM SWIM CLUB AND
STREET CLOSURE RESOLUTION FOR A TRIATHLON TO BE
HELD AT ANTLERS YARD ON SUNDAY, AU BUST 16, 2015
Proposed Action
Staff recommends adoption of the following motion: Move to approve contract with South
Metro Storm Swim Club and street closure resolution for a triathlon to be held at Antlers Park
on Sunday, August 16, 2015.
Overview
Since 2008, the South Metro Storm Swim Club has planned and conducted quality, high level
competitive triathlons in August. Reports following the events have been excellent. The race
activity starts early morning at Antlers Park and is generally completed by 1 p.m.
Primary issues to Consider
Insurance/permit documentation has been submitted
Local authorities are involved with race logistics
Supporting Information
• Street Closure Resolution
• Agreement signed by Chuck Smith, Vice President of South Metro Storm Swim
Club and Race Director of the triathlon
• City permit
• Race routes
Brett Altergott
Parks & Retread irector
Financial Impact: $500.00 Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
CITY OF LAKEVILLE
CONTRACT
THIS Contract ("Contract"), entered into this 3rd day of August, 2015, by and
between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is
20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City") and
SOUTH METRO STORM SWIM CLUB.
WITNESSETH:
2015.
1. TERM. The term of the Contract will be from August 14, 2015 to August 16,
2. RENT. SOUTH METRO STORM SWIM CLUB in consideration of the being
allowed to use the Licensed Premises to conduct a triathlon sporting event, hereby covenants and
agrees to pay to City $500.00 ("Rent") for the Term.
3. INSURANCE. SOUTH METRO STORM SWIM CLUB shall procure and
maintain general liability insurance against all claims for injuries and damages occurring on the
Premises, such insurance to be in amounts approved by City. Such insurance shall be primary
and non-contributory and name City as an additional insured and shall contain a provision that
the City will be notified in writing thirty (30) days prior to any proposed policy cancellation.
4. TAXES. SOUTH METRO STORM SWIM CLUB shall be responsible for all
personal property and real estate taxes incurred as a result of this License.
5. OPERATION. SOUTH METRO STORM SWIM CLUB must operate its
event in accordance with instructions received from the City, a copy of which is attached hereto.
6. Indemnification. Any and all claims that arise or may arise on behalf of SOUTH
METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees as a
136186,.-01 1
RNK:01/02/2008
consequence of any act or omission on the part of the SOUTH METRO STORM SWIM CLUB
or its agents, servants, or employees while engaged in the performance of this Agreement shall in no
way be the obligation or responsibility of the City. SOUTH METRO STORM SWIM CLUB
shall indemnify, hold harmless and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which the City,
its officers or employees may hereafter sustain, incur or be required to pay, arising out of by reason
of any negligent or willful act or omission of SOUTH METRO STORM SWIM CLUB, its
agents, servants, vendors, invitees or employees, in the execution, performance, or failure to
adequately perform SOUTH METRO STORM SWIM CLUB obligations pursuant to this
Contract.
IN WITNESS WHEREOF, the parties hereto have executed this License as of the
day and year first above written.
CITY:
CITY OF LAKEVILLE
Rv-
Matt Little, Mayor
BY:
Charlene Friedges, City Clerk
SOUTH MET STORMAWIM CLUB
BY:
Its Vice President and Treasurer
136186v01 2
RNK:01,'02,2008
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION AUTHORIZING THE TEMPORARY CLOSING OF CITY
STREETS FOR THE LAKE MARION TRIATHLON
NOW, THEREFORE, BE IT RESOLVED that the following city streets
shall be temporarily closed by the Lakeville Street and Police Departments for
the Lake Marion Triathlon event.
Ipava Avenue from CR 50 to 202ND Street
Date and time: Sunday, 16 August 2015, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
201St Street from Ipava Avenue to Italy Avenue
Date and time: Sunday, 16 August 2015, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
APPROVED the 3rd day of August 2015.
CITY OF LAKEVILLE
By:
ATTEST:
Charlene Friedges, City Clerk
Matt Little, Mayor
Swim Course
2014 Lake Marion Triathlon — Race Routes
Run Course
Lakeville Parks and Recreation Department
20195 Holyoke Avenue
Lakeville, MN 55044
(952) 985-4600 01-FJCE COPY
Rental Contract/Permit
Printed. 19 Auq 2014, 10:54 AM
User.- /ottum
Contract #: 8316 User: jottum
Date: 19 Aug 2014 Status: Firm
Customer Information:
Chuck Smith
South Metro Storm Swim Club
P.O. Box 177
Lakeville, MN 55044
Home: ()
Business: (612)239-4547
Purpose of use Traiathlon Set-up/Event
Name and Address of first booked facility: Antlers Park, Parking Lot Area, 9740 201st St. w.
Date and Times of Use
# of Bookings: 4 Starting: Sat 15 Aug 15 06:00 AM
Expected: 600.00
Ending: Sun 16 Aug 15 02:00 PM
Facility/Equipment
Eq. city. Day Start Date Start Time End Date End Time
Exp. Attend
Total Fee
Antlers Park - Parking Lot Area
1 Sat 15 Aug 201106:00 AM 15 Aug 2015 10:00 PM
0
$0.00
Antlers Park - Shelter A
1 Sun 16 Aug 201106:00 AM 16 Aug 2015 02:00 PM
600
$150.00
Antlers Park - Shelter B
1 Sun 16 Aug 201106:00 AM 16 Aug 2015 02:00 PM
0
$225.00
Antlers Park - Shelter C
1 Sun 16 Aug 201E 06:00 AM 16 Aug 2015 02:00 PM
0
$125.00
Catered?
No
Number of Tables
Number of Chairs
Sound and Light
No
Alcohol
No
Other
Deposit Paid By?
Additional Fees
Payment Method
Rental Fees Extra Fees
Tax Rental Total Damage Deposit Total Applied
Balance
Current
$500.00 $0.00
$0.00 $500.00 $150.00 $650.00
$0.00
$0.00
The above balance is due by: 8/19/2014
Payment Type Reference
Visa Card Deposit
Visa Card Rental
Amount Date Receipt Number
$150.00 19 Aug 2014 74877
$500.00 19 Aug 2014 74877
Disclaimer:
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement:
As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on
behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from
liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further
agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any
and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement
is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or
participant of my organization of business. This agreement to release and indemnify the City does not apply in the event of the
City's gross negligence or willful and wanton misconduct.
I warrant that I am authorized to enter into this agreement on behalf of my organization or business.
Chuck
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