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HomeMy WebLinkAboutItem 06.nIL September 1, 2015 Item No. APPROVE PROPOSAL FROM BARR ENGINEERING COMPANY FOR ELECTRICAL ENGINEERING SERVICES FOR KING PARK LIGHTING PROJECT Proposed Action Staff recommends adoption of the following motion: Move to approve proposal from Barr Engineering Company for electrical engineering services for King Park lighting_ project. Passage of this motion will authorize Barr Engineering Company to provide electrical engineering services according to the scope of work established in their proposal dated August 27, 2015. Overview On July 27, 2015 the Mayor and City Council reviewed the 2o16-2020 CIP. As part of the CIP, staff proposed the lighting of the nine baseball fields at King Park, which includes parking lot and trail lighting, commencing with Phase 1 in 2oi6 and finishing with Phase 3 in 2019. At the August 17, 2015 City Council meeting, Lakeville Baseball Association (LBA) donated $15o,000 towards the lighting project. Attached is a proposal from Barr Engineering Company to complete the electrical design for the complex, and includes the services for construction and administration of Phase I. Phase 1 includes lighting Fields #2, 4 and the Miracle Field in 2o16. Barr Engineering Company would complete the design work in 2015. Barr Engineering Company is an approved consultant which has a standing agreement with the City. The total cost for these services is $27,goo. The $15o,000 donated by LBA will be utilized for the engineering services. Primary Issues to Consider • Are the lights at the complex needed? The installation of the lights will allow for additional games to be played at the facility, ultimately preventing the need to acquire land for additional fields. Supporting Information • Barr Engineering Company Proposal dated August 27, 2015 90'6f� �xla'� John Hennen Park Maintenance & Operations Mgr. Financial Impact: $27goo.00 Budgeted: Y/N Y Source: LBA donation Related Documents (CIP, ERP, etc.): Community Values: Good Value for Public Services resourceful. naturally. BARR engineering and environmental consultants Memorandum To: City of Lakeville Attn: John Hennen, Park Maintenance and Operations Manager From: Stuart Stephens, Barr Engineering Company Scott Hutchins, Wentz Associates Subject: King Park Baseball Complex Lighting Project Date: August 27, 2015 This memorandum outlines our scope of work and related fees for electrical engineering services for the proposed lighting project at the King Park baseball complex. It replaces a previous proposal memorandum that was dated March 13, 2014. Proiect Description The project scope includes a new electrical service and new walkway lighting, parking lot lighting, power for a field irrigation system, and nine baseball field lighting systems. In addition, there is an existing concession/restroom building that we anticipate can be reconnected to the new service cabinet. Receptacles for practice pitching machines will be included along the third base side of all baseball fields for six batting cages. Provisions for powering scoreboards will be included at each field. It is assumed the scoreboards will have wireless controls, so no control wiring will be required. It is assumed any sound systems used at the park will be portable type systems provided by the City. We will include receptacles for powering the sound systems in the backstop area of each field. We intend to provide a design for fielding lighting to an IESNA class III level of lighting, using Musco Green Lighting Systems as the base bid. Other vendors may be permitted to bid as alternates or by performance specifications, as directed by the City of Lakeville. The construction documents will provide for three phases of construction, each approximately two years apart. The design will take place in late 2015, with the first phase of construction in spring 2016. It is our understanding the project is anticipated to have a total construction cost in the range of $2,000,000 for all phases of construction. Proposed Scope of Services — Design and Bid Phase: We have included the following items in our scope of work for the design and bid phases of the project: 1. One site investigation visit to the park to review existing conditions, along with attendance at up to three design review meetings. 2. Preparation of construction documents, consisting of electrical drawings and division 16 electrical specifications. It is assumed the City of Lakeville will provide other specification divisions and "front end" specifications. Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com To: John Hennen / City of Lakeville From: Stuart Stephens and Scott Hutchins / Barr Engineering Co. Subject: King Park Baseball Complex Lighting Project Date: August 27, 2015 Page: 2 3. As an option, if the City prefers that Barr takes responsibility for managing the bid documents, we can offer those services for an additional fee, as shown below. 4. Coordination with power utility company. 5. Coordination of electrical requirements for irrigation equipment. 6. Coordination of phased construction requirements. 7. Final electrical cost estimate. 8. Responding to telephone or email questions, and preparation of addendums required during the bidding process. 9. Review bids and make recommendations for approval. 10. It is assumed AutoCAD 2011 compatible electronic files will be made available for our use and modifications, that construction documents will be reproduced and distributed by others, and that reimbursable expenses such as mileage, postage, etc. will be in addition to our fee. Proposed Scone of Services — Construction Administration Phase 1: We have included the following items in our scope of work for the first phase of construction: 1. Shop drawing review. 2. Up to two construction observation visits to the site, with reports. Additional construction observation visits can be provided on an as -needed basis for an additional fee as described below. 3. Construction phase services for future phases beyond the work planned in the spring of 2016 are not included in this proposal. We can provide proposals for service for future construction phases at a later date. Proposed Fees Barr Engineering Company proposes to provide the described services for the following lump sum amounts: Design and Bid Phase........................................................... $21,000 Construction Administration Phase I ................................................ $3,900 Management of Documents for Bid Phase (optional) ................................... $3,000 Additional Site Visits During Construction Administration Phase 1 (optional) ............. $550/visit Services will be billed monthly. Thank you for the opportunity to present this proposal. If you have any questions, comments or revisions, please call.