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CITY OF LAKEVILLE
PLANNING COMMISSION MEETING MINUTES
September 24, 2015
Chair Swenson called the meeting to order at 6:00 p.m. in the Council Chambers at City
Hall. The pledge of allegiance to the flag was given.
Members Present: Chair Jason Swenson, Vice Chair Linda Maguire, Brooks Lillehei,
Karl Drotning, Scott Einck, Pat Kaluza, Jason Kelvie
Members Absent: Paul Reuvers, Ex-officio member Nic Stevens
Others Present: Daryl Morey, Planning Director and Penny Brevig, Recording
Secretary
3. Approval of the Meeting Minutes
The September 10, 2015 Planning Commission meeting minutes were approved as
presented.
4. Announcements
Mr. Morey stated that the developer for Agenda Item 7, Lakeville Commerce Center
4th Addition, has requested that consideration of the preliminary and final plat be
tabled at tonight’s meeting.
Mr. Morey stated that the October Planning Commission meetings will be held on
October 8th and 22nd.
5. Chokecherry Hill 4th Addition
Chair Swenson opened the public hearing to consider the application of Shamrock
Development, Inc. to vacate portions of two permanent highway easements in
conjunction with the Chokecherry Hill 4th Addition final plat.
Planning Director Daryl Morey presented the planning report. Mr. Morey stated that
Shamrock Development has submitted an application for the vacation of two road
easements in conjunction with the Chokecherry Hill 4th Addition final plat. Mr.
Morey identified the easements which are shown on the Exhibit A included with the
September 16, 2015 planning report.
Mr. Morey stated that the easements will be replaced with platted right-of-way on the
Chokecherry Hill 4th Addition final plat. He stated that there will be sufficient right-of-
way for a possible future roundabout at the 190th Street and Highview Avenue
intersection.
Planning Commission Meeting Minutes, September 24, 2015 Page 2
Mr. Morey stated that Planning Department staff recommends approval of the
easement vacation subject to the one stipulation listed in the September 16, 2015
planning report.
Chair Swenson opened the hearing to the public for comment.
There were no comments from the audience.
Motion was made by Lillehei, seconded by Drotning to close the public
hearing at 6:06 p.m.
Ayes: Lillehei, Einck, Maguire, Swenson, Kelvie, Kaluza, Drotning
Nays: 0
Chair Swenson asked for comments from the Planning Commission. Discussion
points included:
• Commissioner Drotning wants to be sure that the City has enough right-of-
way at the 190th Street and Highview Avenue intersection for all of the
transportation options that have been proposed. He asked Mr. Morey to
explain the difference between right-of-way and easements.
• Mr. Morey also explained that, while it is not a requirement to vacate the
existing easements, it does eliminate encumbrances and simplifies property
title so it has been a City policy to vacate excess easements for many years.
Motion was made by Lillehei, seconded by Einck to recommend to City Council
approval of the Chokecherry Hill 4th Addition easement vacation subject to the
following stipulation:
1. The easement vacation is subject to the approval and recording of the
Chokecherry Hill 4th Addition final plat.
Ayes: Einck, Maguire, Swenson, Kelvie, Kaluza, Drotning, Lillehei
Nays: 0
6. Spirit of Brandtjen Farm Commercial 1st Addition
Chair Swenson opened the public hearing to consider the application of Hy-Vee, Inc.
for the vacation of a permanent drainage and utility easement in Spirit of Brandtjen
Farm Commercial 1st Addition.
Planning Director Daryl Morey presented the planning report. Mr. Morey stated that
Hy-Vee representatives have submitted an application to vacate an existing 20 foot
wide public drainage and utility easement within the Spirit of Brandtjen Farm
Commercial 1st Addition due to the fact that there are no public utilities located within
this easement, only private storm sewer.
Mr. Morey stated that the Planning Department and Engineering Division staff
recommends approval of the drainage and utility easement vacation as presented.
Planning Commission Meeting Minutes, September 24, 2015 Page 3
Chair Swenson opened the hearing to the public for comment.
There were no comments from the audience.
Motion was made by Drotning, seconded by Einck to close the public hearing
at 6:16 p.m.
Ayes: Maguire, Swenson, Kelvie, Kaluza, Drotning, Lillehei, Einck
Nays: 0
Chair Swenson asked for comments from the Planning Commission. Discussion
points included:
• Commissioner Kelvie asked why this drainage and utility easement was
included on the SBF Commercial 1st Addition plat. Mr. Morey responded. He
stated that a shared private cross access/maintenance agreement will be
required between Lot 1 and Outlot A, SBF Commercial 1st Addition to cover
the shared private storm sewer system.
• Chair Swenson commented that a private access and maintenance
agreement between the properties will be beneficial to the City because it will
eliminate the need for public maintenance of this storm sewer system.
Motion was made by Lillehei, seconded by Kelvie to recommend to City Council
approval of the Spirit of Brandtjen Farm Commercial 1st Addition drainage and utility
easement vacation as presented.
Ayes: Swenson, Kelvie, Kaluza, Drotning, Lillehei, Einck, Maguire
Nays: 0
7. Lakeville Commerce Center 4th Addition
Chair Swenson asked for a motion to table Agenda Item 7 at the request of the
applicant.
Motion was made by Drotning, Seconded by Lillehei to table Agenda Item 7,
Lakeville Commerce Center 4th Addition.
Ayes: Kelvie, Kaluza, Drotning, Lillehei, Einck, Maguire, Swenson
Nays: 0
There being no further business, the meeting was adjourned at 6:20 p.m.
Respectfully submitted,
Penny Brevig, Recording Secretary