Loading...
HomeMy WebLinkAboutItem 3.bMemorandum To: Mayor and City Council From: Jerilyn Erickson, Finance Director Copy: Justin Miller, City Administrator Date: November 23, 2015 Subject: 2016 Proposed Fee Schedule City of Lakeville Finance Department Introduction The purpose of this agenda item is to discuss the proposed changes to the City of Lakeville 2016 Fee Schedule. History Annually staff reviews the fee schedule as part of the budget process and makes recommendations to the City Council for changes or additions as needed. The Council is required to announce the time and place of the council meeting at which the 2016 official fee schedule would be discussed and which would allow for citizen input. A public hearing as required by State Statute 462.353 is being held on December 7, 2015. The requirements to adopt a fee schedule set out in Minnesota Statute 462.353 subd. 4 will be met at the December 7, 2015 Council meeting. Current Circumstances A public hearing is required by State Statute 462.353. The hearing will allow citizens and other interested parties to voice their opinions regarding the fees and charges. The input received from the public hearing and City Council on December 7, will be incorporated into the 2016 Official Fee Schedule. Conclusion The input received from City Council on December 7, 2015 will be incorporated in the proposed changes. The 2016 Official Fee Schedule will be incorporated into the City Code with an effective date of January 1 2016 unless noted otherwise. New fees, including fees that have historically been charged but haven't been reflected on the fee schedule, and proposed changes are indicated in the table on the following pages alongside their present amount. Please see the description of the changes following the table. Building inspections: Proposed changes were contemplated for building inspection fees Those changes are being withheld until a broader discussion takes place in 2016. G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 FEE DESCRIPTION 2015 AMOUNT 2016 AMOUNT 1 Permit to fill a wetland as allowed by the $ 75.00 Removed From Schedule Wetland Conservation Act 2 Wetland Pete '^^ Delineation $100.00 Plus staff time $ 200.00 3 Wetland Application $300.00 Plus staff time $ 200.00 Wetland Replacement $300.00 Plus staff time $ - Wetland Banking Application $300.00 Plus staff time $ Wetland Exemption Application $200.00 Plus staff time $ NOTE each application is now shown as one Wetland Application 4 Antenna Tower Rental Tenant's Leasing Space Rates N/A Negotiated with Lease Lease agreements are negotiated pursuant to rates, but subject to circumstances, technology, available space, etc. Tenant's leasing space on City elevated tower or monopole. Antenna Site Leases - Cellular/PCS/Other a) Antenna rate per month per antenna. (Limit one coaxial transmission cable per $ 180.00 Negotiated with Lease antenna) b) Additional coaxial transmission cable per month $ 90.00 Negotiated with Lease c) Land lease per month per square foot - adjacent to water tower monopole $ 2.00 Negotiated with Lease d) Lease space in City building per month per 2' x 2' floor space $ 4.00 Negotiated with Lease e) Microwave or satellite dish up to 2' per month $ 180.00 Negotiated with Lease f) Microwave or satellite dish up to 3' per month $ 235.00 Negotiated with Lease g) Microwave or satellite dish up to 4' per month $ 300.00 Negotiated with Lease Cellular Equipment Modification Process for City Monopoles and Water Towers The estimates will be provided to cellular company representatives and an escrow N/A Determined by Engineering to cover the costs of the services provided by Ulteig and KLM must be submitted to firm the City prior to Ulteig and KLM commencing the work. The City will also determine if: Amendments are required to the site lease agreement N/A Determined by Engineering firm Any Planning Department permits or approvals are required (Planning actions N/A Determined by Engineering typically not required unless it exceeds approved antenna height) firm Review Fees: The cellular company or its representatives must provide payment in advance for the following: Ulteig and KLM consultant services as listed above N/A COST City administration fee of $425 N/A $ 425.00 Attorney fee of $500 (only if a lease amendment is required) N/A $ 500.00 5 Notary $ 1.00 $ - 6 "Returned Payments" (ACH, Credit Cards, Other) to be combined with "returned $ - $ 30.00 checks" 7 Stop Payment Request $ - $ 10.00 8 Peddlers and transient merchants $50.00/ 90 days $50.00/ Annual 9 issHed Multiple licenses for a cocktail room, a brewpub and taproom: A single fee equal to wording change only wording change only the highest fee for a licensed issued. G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 FEE DESCRIPTION 2015 AMOUNT 2016 AMOUNT 10 LIQUOR MEMBERSHIPS - Existing Fees added to City Fee Schedule Wine Club Membership Fee Brew Club Membership Fee Premier Club Membership Fee $ 25.00 $ 25.00 $ 45.00 $ 25.00 $ 25.00 $ 45.00 11 HERITAGE CENTER Member/ Lakeville Resident/ Business Heritage Room LaFge Multi Purpese Ream Heritage Room and Kitchen........................................................................................... Heritage Room and Kitchen........................................................................................... Atrium (Change in description only)............................................ All other Rooms $160 per 4 hours + tax N/A N/A $30.00 per hour +tax N/A $160/4hr, $30 add'I hr $275/4hr, $45 add'I hr $500, 10 consecutive hrs (all day) $30.00 per hour +tax $30.00 per hour +tax Non-Lakeville Business/ Resident Heritage Room L aFge Multi o,,.^^se Room Heritage Room and Kitchen........................................................................................... Heritage Room and Kitchen........................................................................................... Atrium.�• "^^ (Change in description only)............................................ All other rooms $160 per 4 hours + tax N/A N/A $40.00 per hour +tax N/A $185/4hr, $40 add'I hr $325/4hr, $55 add'I hr $600, 10 consecutive hrs (all day) $40.00 per hour +tax $30.00 per hour +tax AV Equipment Rental $50.00 + tax Remove: see A la carte A la carte Items Set up fee (tables and chairs) $ $25 Take down fee (tables and chairs) $ $25 Bose Bluetooth Mini Speaker $ $25 ($250 security deposit) Epson Portable Projector $ $50 Portable Fender Sound System, one cordless handheld mic $ $50 ($250 security deposit) Flatware (dinner fork, spoon, knife) $ .25 per setting Vintage or White Dinner and Salad/Dessert plates $ .75 per setting White coffee cups $ .25 each 2.5 gallon glass beverage dispenser with spicket, $ $10 Ice $ $5-5 gallon bucket, free if renting kitchen Table linens $ inquire on pricing, price subject to change Misc Charges Damage Deposit $ $200 Kitchen/Damage Deposit $ $200 Late Check out fee - Charged up front and returned if out by time listed on permit. $ $50 Late Check out Fee - If time extends 30 minutes past permit time $ $200 Caterer Fee $150 G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 FEE DESCRIPTION 2015 AMOUNT 2016 AMOUNT 12 Variance: All others (non single family) $500.00 plus $500.00 $500.00 plus $1,000.00 escrow for legal notices, escrow for legal notices, planning, engineering and planning, engineering and legal services provided by legal services provided by staff and/or consultants. staff and/or consultants. 13 Interim Use Permit / IUP Amendment -Single Family $300.00 (includes legal $500.00 (includes legal notice publications) notice publications) 14 Lot Release (Adopted by Ordinance) $50 with no escrow $50 with $500 escrow 15 Site Plan (Adopted by Ordinance) $100.00 plus $500.00 $100.00 plus $1,000.00 escrow for planning, escrow for planning, engineering and legal engineering and legal services provided by staff services provided by staff and/or consultants. and/or consultants. 16 lZoning Letter $ 50.00 $ 100.00 17 Notice of Appeal $ - $ 100.00 18 Community Service Officer's billable time $ $45/hour 19 Vehicle Impound Storage Fee $5.00 per day $ - 20 Fire Inspection Services (Provided to other Cities) Regular Time N/A $67.50/hour Overtime N/A $95.00/hour 21 Water Meter Sales 3/4" R900i $ 305.00 1" R900i $ 385.00 11/2" R900i $ 720.00 2" R900i $ 870.00 11/2" turbo E -Coder price established at time of issuance 2" turbo E -Coder $ 925.00 Cost plus 15% 3" turbo E -Coder $ 1,535.00 4" turbo E -Coder price established at time of issuance 2" compound E -Coder $ 1,990.00 3" compound E -Coder price established at time of issuance 4" compound E -Coder price established at time of issuance 22 Pressure Reducing Valve Sales 3/4" $ 85.00 1" $ 100.00 1-1/2" $ 275.00 Cost plus 15% 2" $ 395.00 3" price established at time of issuance 23 R900 Hybrid Radio Transmitter Sales $ 110.00 Cost plus 15% G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 FEE DESCRIPTION 2015 AMOUNT 2016 AMOUNT 24 UTILITY BILLING FEES - (Effective for all accounts billed after 2/1/2016) 25 Sewer Rates (All metered accounts) Basic Sewer Charge $ 6.85 $ 7.19 Sewer Charge per 1,000 gallons $ 3.39 $ 3.56 Unmetered Accounts $ 67.87 $ 71.27 Sewer maximum on new residential accounts $ 67.87 $ 71.27 26 Water Rates (All metered accounts) - Basic water charge per quarter $ 3.98 $ 4.38 a) Tier one consumption - per 1,000 gallons for the first 30 thousand gallons. $ 0.94 $ 1.03 b) Tier two consumption - per 1,000 gallons in excess of 30 thousand gallons but less $ 1.48 $ 1.63 than or equal to 49 thousand gallons. c) Tier three consumption - per 1,000 gallons exceeding 49 thousand gallons. $ 2.54 $ 2.79 Commercial, Industrial and Institutional - Irrigation sprinkler accounts $2.54/1,000 gallons $2.79/1,000 gallons Manufactured Home Parks and Multi -family dwellings - Irrigation sprinkler accounts $2.54/1,000 gallons $2.79/1,000 gallons Bulk water accounts $2.70/1,000 gallons $3.13/1,000 gallons 27 Streetlights Utility accounts served by water and/or sanitary sewer. Residential $8.14/dwelling unit/quarter $8.42/dwelling unit/quarter Multiple Family $8.14/dwelling unit/quarter $8.42/dwelling unit/quarter Institutional/Commercial/Industrial $0.2277/front foot/quarter $0.2357/front foot/quarter New subdivisions, as part of development contract $32.56/residential dwelling $33.68/residential dwelling unit unit Utility accounts not served by water and or sanitary sewer shall be billed annually. - $32.56 per dwelling $33.68 per dwelling Residential and Multiple Family unit/year unit/year 28 Surface Water Management Fee - Rename "Environmental Resources Fee" Name change - The single family (residential equivalent utility factor) Environmental resources Fee $ 7.00 $ 7.75 per dwelling unit per quarter for those utility accounts served by water and/or sanitary sewer. - The residential equivalent utility factor Surface Water Management Utility Fee per $ 28.00 $ 31.00 dwelling unit per year for those accounts not served by water and/or sanitary sewer. Other classifications will be charged based on their respective utility factor x the Utility Factor x $7.00 Utility Factor x $7.75 current fee. New subdivisions, as part of development contracts, per residential dwelling unit. $ 28.00 $ 31.00 G:\Fee Schedules\2016\2016 Fee Schedule - DRAFT 11-05-2015 11/20/2015 1. $75 permit to fill in a wetland has been eliminated as this has never been used. 2. "Wetland Determination" fee is proposed to be renamed "Wetland Delineation" with an increase in the fee from $100 to $200 to be consistent with the wetland applications and required staff time needed to complete the work. A $250 escrow is also collected with the fee to cover additional staff resources if required. 3. The "Wetland Replacement, Wetland Banking, and Wetland Exemption" applications have been combined into one "Wetland Application" to eliminate confusion by citizens completing the application. The fee has been reduced to $200. 4. The antenna leases are negotiated contracts and therefore the individual fees, for various equipment, are proposed to be removed from the fee schedule in their entirety. Additional language and fees related to requests for equipment modifications have been added to ensure all required steps in the process have been taken. 5. The $1.00 fee for notary services is proposed to be eliminated due to the minimal amount and time required to process the transaction after the fee is collected. Notary service requests are minimal. 6. The Returned Check fee is proposed to be changed to "Returned Payments" to include all payment types that are returned by the bank due to insufficient funds or closed accounts. The bank charges the City for any returned item and therefore expanding the description to include all returned items helps clarify when the city should be charging the customer. The fee remains at $30 per returned item. 7. The bank charges the City of Lakeville to process a stop payment on a financial transaction. The fee schedule is proposing to add a $10 "Stop Payment Request" fee to cover the bank fee charged to the City when a payee requests to stop payment on a transaction. 8. Peddlers and Transient Merchant licenses are proposed to change from $50 fee per 90 days to $50 annually. Cost to provide license didn't justify the previous charge every 90 days. This will also be consistent with the majority of other cities. 9. Add specific language for Cocktail Rooms, Brewpubs and Taprooms that allow a location to be charged for one license fee when multiple licenses are required. The proposed language is as follows: "Multiple licenses for a cocktail room, a brewpub and taproom: A single fee equal to the highest fee for a licensed issued." 10.The following Liquor memberships have been in existence for a number of years, but are now included on the City's Fee Schedule: Wine Club Membership $25 Brew Club Membership $25 Premier Club Membership $45 11. Changes are proposed for facility rentals at the Heritage Center to provide varied rates depending on which room, or combination of rooms being rented. Rental rates are also proposed for "Residents vs. Non -Residents. The Heritage center also rents out various pieces of equipment. These fees have existed, but are new to the City Fee Schedule. 6 12.— 17. Planning and Zoning fees and/or escrows are proposed to increase for a few items to better reflect the cost of providing those services. A new fee "Notice of Appeal" has been added per the request of the department due to the increase in providing this service. 18. Proposing a new fee for services provided by the Community Service Officer (CSO). Currently the City contracts out the services of Police Officers and Reserve Officers. Adding the CSO fee will offer businesses and event organizers another level of service. The fee for using a CSO is $45/hour fall in the middle of the cost for a Police Officer and a Reserve Officer. 19. Propose to eliminate vehicle impound storage fee ($5/day) which has not been used in a number of years since using the old Public Works facility. 20. Fire Inspection Services are added to the fee schedule per the JPA agreement that was approved by the City Council on October 2, 2015. The fee is established at $67.50 per hour for regular time and $95.00 per hour for overtime. 21.- 23. All water meters, PRV and Radio Transmitters sold to residents are to be listed on the fee schedule at "Cost plus 15%". This will allow the city to charge the appropriate fee based on actual cost of the inventory plus parts needed during the installation process. 24. Utility rate increases are proposed to be effective for billings after February 1, 2016. 25.Sewer rates are proposed to increase 5% to cover infrastructure improvement to lift stations in the proposed 2016-2020 proposed Capital Improvement Plan. A 5% increase results in a $.34 per quarter increase in the basic sewer charge and $.17 increase per thousand gallons of discharge. For the average residence using 18,000 gallons, the increase in the quarterly bill is $3.39. 26.Water Rates are proposed to increase 10% to cover infrastructure improvements and future debt payments associated with those improvements as proposed in the 2016- 2020 proposed Capital Improvement Plan. A 10% increase results in a $.40 per quarter increase in the basic water charge and $.09 increase per thousand gallons of consumption. For the average residence using 18,000 gallons of water, the increase in the quarterly bill is $2.02. 27.Street lights rates are proposed to increase 3.5% to finance future infrastructure and will increase a residence quarterly bill by $.28. 28.The Surface Water Management Fee is proposed to be renamed to the "Environmental Resources Fee" The fee is also proposed to be increased $.75 per quarter to offset the costs associated with environmental and forestry related programs.