Loading...
HomeMy WebLinkAboutItem 06.b CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES November 16, 2015 Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Mayor Little, Council Members Davis, Swecker, Anderson and LaBeau Staff Present: Justin Miller, City Administrator; Roger Knutson, City Attorney; Jeff Long, Police Chief; Chris Petree, Public Works Director; Daryl Morey, Planning Director; Jerilyn Erickson, Finance Director; John Hennen, Interim Parks & Recreation Director; Charlene Friedges, City Clerk 3. Citizen Comments: None 4. Additional agenda information: Mr. Miller provided copies of the November 2nd City Council meeting minutes with two changes. 5. Presentations/Introductions Chief Long introduced three new police officers, Natalie Anderson, Alex Johannes and Corey Maus. Mayor Little administered the oath of office to the new officers. Chief Long presented the October Police Department monthly report. John Hennen presented the October Parks & Recreation Department monthly report. Consent Agenda Motion was made by Anderson, seconded by LaBeau, to approve the following consent agenda items: a. Claims for payment b. Minutes of the November 2, 2015 City Council meeting c. Audit engagement agreement with Malloy, Montague, Karnowski, Radosevich & Co. P.A. for the year ending December 31, 2015 d. Resolution No. 15-145 granting Charter Cable Partners, LLC a franchise extension City Council Meeting Minutes, November 16, 2015 Page 2 e. Landscape maintenance contracts with VonBank Lawn Care, Inc. and Reisinger Lawn Service, Inc. f. Minnesota Cross Country Ski Trail Assistance Program Agreement with Minnesota Department of Natural Resources g. Contract with E.H. Renner & Sons, Inc. for the rehabilitation of Well No. 6 h. Lakeville Area Arts Center facility rental fees and policies i. Findings of fact and conditional use permit to allow the expansion of an existing single family home located on Orchard Lake, 12245 – 175th Street W. j. Joint Powers Agreement with Dakota County for 2016 waste abatement community funding; and Resolution No. 15-146 approving Dakota County community funding application k. Joint Powers Agreement with Dakota County for Cedar Avenue traffic management system l. Acceptance of improvements and final payment to Collins Electrical Construction Company for Ipava Avenue traffic signal systems m. Agreement with Climb Theatre for professional services n. Community Solar Garden Subscription Agreement with Oak Leaf Solar XV, LLC o. Resolution No. 15-147 approving the Cedar Avenue Transitway Implementation Plan Update p. Resolution No. 15-148 authorizing preparation of a feasibility report for improvements to Highview Avenue between 215th Street and south city limits, Improvement Project 16-04 q. Amendment to Purchase Agreement with George W. Warweg Voice vote was taken on the motion. Ayes – unanimous City Council Meeting Minutes, November 16, 2015 Page 3 7. KRG, LLC – Green Mill Restaurant & Bar Alan Korpi of KRG, LLC requested Council approval of an on-sale and Sunday liquor license at Green Mill Restaurant & Bar. Mr. Korpi recently purchased the restaurant from GM Lakeville LLC. His son, Tobin Korpi, will manage the business. Chief Long stated the Police Department reviewed the application and conducted background checks on the applicants. The Police Department recommends approval. There were no questions or comments. Motion was made LaBeau, seconded by Swecker to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous Motion was made by Davis, seconded by Anderson to grant an on-sale and Sunday liquor license to KRG, LLC, d.b.a. Green Mill Restaurant & Bar-Lakeville, MN, 17733 Kenwood Trail. Roll call was taken on the motion. Ayes – Davis, Little, Swecker, Anderson, LaBeau 8. 2016 Street Reconstruction Project Operations & Maintenance Engineer Monica Heil presented the proposed 2016 street reconstruction project. The project area generally extends along the County Road 50 corridor from 175th Court to the north and includes properties to the east of County Road 50 both north and south of County Road 60. Complete watermain replacement is proposed in the Southfork Center commercial area and the Southfork Village townhome area due to ongoing maintenance and watermain break history. Ms. Heil stated streets will remain open to traffic during construction and access to businesses will be maintained at all times. Ms. Heil provided a detailed overview of the proposed improvements within the seven different project areas. She explained that street improvements throughout the project vary by surface and utility needs. The estimated cost for the road reconstruction and utility improvements is $12.93 million. Of the total project costs, $3,551,410 is proposed to be funded using city utility funds, $6,035,300 will be levied to property taxes, and $3,346,550 is proposed to be assessed to the benefiting property owners in accordance with the city’s assessment policy. Ms. Heil provided an overview of the city’s assessment policy. Watermain and sanitary sewer improvements, she stated, are not assessed. She further stated that actual assessments will be calculated in March after bids are received and the final construction costs are known. City Council Meeting Minutes, November 16, 2015 Page 4 Ron Greiner, 19803 Jersey Avenue, asked how drainage issues would be addressed. Ms. Heil stated that several residents have approached the engineering staff with respect to drainage issues. Staff will reach out to these residents to discuss their specific concerns during the winter months when plans and specifications for the project are being prepared. Jeff Vandenbusch, 19371 Jersey Avenue, stated access to his home is off of a shared private driveway off of Jersey Avenue, which is maintained by the residents. He asked why these properties are being assessed when they have no direct frontage on a city street. He also asked how the city handles costs for overruns and change orders associated with the project. Ms. Heil explained that, similar to the Niakwa Village townhome situation, this private drive leads to a public street. The City’s policy has been to assess these properties for the street improvements. With respect to cost overruns and change orders, she stated these are paid by the City and are not assessed to the property owners. Council Member Anderson stated he feels the Council needs to evaluate the policy for assessing homes on private driveways and work with the residents. Mayor Little suggested, for future discussion, possibly adding this private driveway to the city’s street system for maintenance. Council Member LaBeau pointed out that there would not be enough room on this driveway for a full-sized city plow to turn around. Tim Peterson, representing Southfork Center, stated that while he understands it may not be financially feasible to do so, he asked the City Council to consider delaying the work in the Southfork commercial area until 2017. He stated the Southfork businesses were negatively impacted this past summer by the County Road 50/60 roundabout construction. With the upcoming reconstruction of the southern portion of County Road 50 in 2017, that makes three consecutive years of disruption for these businesses. Ms. Heil explained that this particular portion of the project will be constructed section by section to allow for access to businesses. Depending on the weather, disruption to traffic should not be longer than eight to nine weeks. Nancy Joosten, 9985 199th Street W, asked if this project will include construction of a second outlet for her neighborhood. Ms. Heil stated a second outlet is being considered as part of the County Road 50 improvements in 2017. DeAnn Logan, representing the Southfork Village Townhomes, expressed support for the project with construction in 2016 given the deteriorated streets in the townhome area. Motion was made by Davis, seconded by LaBeau, to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous City Council Meeting Minutes, November 16, 2015 Page 5 Motion was made by Swecker, seconded by Davis, to adopt Resolution No. 15-149 ordering the 2016 street reconstruction project and authorizing the preparation of plans and specifications and advertisement for bids. Council Member Anderson requested additional discussion related to deferring the Southfork Center portion of this project to 2017 as requested by Mr. Peterson. Ms. Heil pointed out that, while the costs are unknown at this time, it would likely increase the cost of the construction contract. Also, any additional watermain break repairs would need to be covered by the City. Bidding this portion of the project as an alternate was suggested. Council members requested further discussion of this matter at an upcoming work session. Roll call was taken on the motion. Ayes, Little, Swecker, Anderson, LaBeau, Davis 9. City Code Violations Mr. Morey presented a proposed assessment for city code violations. Five property owners were in violation of various provisions of the city code, including length of weeds and grass, exterior storage, off-street parking and waste. The total amount proposed to be assessed for these violations is $1,270, which includes interest and administrative fees. There were no questions or comments. Motion was made by LaBeau, seconded by Swecker, to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous Motion was made by LaBeau, seconded by Swecker to adopt Resolution No. 15-150 adopting assessment of city code violations for 2015. Roll call was taken on the motion. Ayes, Swecker, Anderson, LaBeau, Davis, Little 10. Interstate First Addition Jack Matasosky of Appro Development requested Council approval of the Interstate First Addition preliminary plat. The developer proposes to commence with site work this fall, and construction is proposed to be completed by May of 2017. Mr. Matasosky questioned the City’s requirement to collect fees up front for its portion of the County Road 70 upgrade and a trail along County Road 70, as there are no specific designs or estimated costs at this time for the project. He also asked if the proposed trail fees are in addition to the park dedication fees that were previously paid on this property. City Council Meeting Minutes, November 16, 2015 Page 6 Travis Penrod, representing Interstate Power Systems, spoke about his company and its plans to relocate from Bloomington to Lakeville. The business will employ approximately 100 full- time highly skilled technicians. He indicated that his company is not opposed to paying its share of the County Road 70 improvements; however, he felt they should not be required to pay up front when there is no current plan or budget in place for the project. Mr. Morey presented the Interstate First Addition preliminary plat of one lot on 14.3 acres in the southeast quadrant of County Road 70 and Highview Avenue. A conditional use permit is required to allow limited retail sales in the I-2 district. The project includes construction of an 82,000 square foot building with retail and office space and a cold storage building in the southeast corner of the property. The development proposes two access points off of Highview Avenue, with no access proposed off of County Road 70. Mr. Morey stated the fee required for a future trail along the south side of County Road 70 is separate from the park dedication fee and is included in the city’s fee schedule. He explained that the policy related to cash escrows for future street upgrades has been in place for more than 25 years. The rate by which these escrows are calculated is established when the fee schedule is adopted annually. Mr. Miller clarified that county road improvements are not assessed by the city. Therefore, unless these fees are collected when the property develops, there would be no mechanism under the current policy to collect the city’s share of the cost for county roads. Council members indicated a desire to discuss the current policy and possible alternatives for collecting the road upgrade and trail fees for this development. Mr. Matasosky stated he did not recall another development along County Road 70 where a cash escrow was required for future improvements. Mr. Morey stated staff will compile a list of developments and the escrows that were required for those projects. This information will be provided to the council prior to consideration of the Interstate First Addition final plat and development agreement. Motion was made by Anderson, seconded by Davis, to adopt Resolution No. 15-151 approving the preliminary plat of Interstate First Addition, findings of fact and a conditional use permit to allow limited retail sales in the I-2 district, with the understanding that further discussion regarding the County Road 70 upgrade and trail fees will take place when the Council considers approval of the final plat. Roll call was taken on the motion. Ayes – Anderson, LaBeau, Davis, Little, Swecker City Council Meeting Minutes, November 16, 2015 Page 7 11. Unfinished business: None 12. New business: None Announcements: Next regular Council meeting, December 7, 2015 Council work session, November 23, 2015 Mayor Little adjourned the meeting at 8:48 p.m. Respectfully submitted, _______________________________________ Charlene Friedges, City Clerk _______________________________________ Matt Little, Mayor