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Home My WebLink AboutItem 06.sDecember 2, 2015 Item No.________ POSITION CLASSIFICATION AND PAY PLAN FOR REGULAR NON-UNION EMPLOYEES Proposed Action Staff recommends adoption of the following motion: Move to approve the Resolution Amending the Position Classification and Pay Plan for Regular Non-Union Employees. Passage of this motion will result in compensation changes effective January 1, 2016. Overview Staff is recommending a cost of living increase for regular non-union employees of 2.5% effective January 1, 2016. This increase is consistent with salary adjustments provided to other municipal employees in our comparable market. Adjustments to existing classifications listed in the resolution are recommended as a result of market conditions and department reorganizations to create additional efficiencies. The Personnel Committee has reviewed the proposed changes and recommends approval of the resolution. Primary Issues to Consider • What are the proposed changes made to the resolution? Supporting Information • Resolution Granting Approval of Position Classification and Pay Plan for Regular Non-Union Employees Cindi Joosten, Human Resources Manager Financial Impact: $_215,150___________Budgeted: Y/N _Y___ Source: _Various Funds______ Related Documents (CIP, ERP, etc.): ________________________________________ Community Values ____Good Value for Public Services_______________________________ _____________________________________________________________________________ What are the proposed changes made to the resolution? Staff recently conducted a survey related to municipal liquor store wages and benefits. The results of that survey indicated that the Liquor Operations Director and the Assistant Store Managers were not paid a competitive wage. The following changes are being recommended based on the survey: Liquor Operations Director; increase from Grade Level 32 to Grade level 33 Assistant Store Manager; increase from Grade Level 14 to Grade Level 19. The change to Assistant Store Manager will be made over a three-year period as indicated in the resolution. The 2016 Budget recommends the elimination of car allowance. To make this decision, staff conducted studies of comparable cities to determine compensation levels of the positions affected. As a result, the Building Official is recommended to increase from Grade Level 31 to Grade Level 32. Each Department within the City is encouraged to evaluate efficiencies whenever possible. The Finance Director and the Police Chief reviewed positions within their Departments and have added and/or changed positions as approved by the Personnel Committee. When the Police Records Specialist resigned in 2015, the Chief reviewed department needs and recommended a more specialized position to add an additional layer of crime analysis. The Records Analyst position has been placed at a Grade Level 21. The Finance Director completed an analysis of the department and recommended the newly created Assistant Finance Director position and the elimination of the Senior Administrative Assistant. The Assistant Finance Director was placed at Grade Level 33 and filled by an internal candidate. The Senior Administrative Assistant, with current responsibility for the Dakota Communications Center payroll, has moved to Human Resources as Payroll Technician, filling an approved budget request for additional payroll and benefits assistance. The additional responsibilities for the position increased the wage from Grade Level 19 to Grade Level 20. Prior to recruitment for a new Senior Accountant, staff reviewed market wages for Senior Accountant. As a result, the Senior Accountant position will increase from Grade Level 26 to Grade Level 28. CITY OF LAKEVILLE RESOLUTION NO. ____ RESOLUTION GRANTING APPROVAL OF POSITION CLASSIFICATION AND PAY PLAN WHEREAS, the City Council has adopted pay plans from time to time to provide for the compensation of employees in various positions; and WHEREAS, the pay plan should be adjusted from time to time in consideration of the changes in the cost of living as measured by the U.S. Department of Labor, market conditions, and position evaluations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota: 1. The attached pay plan is hereby adopted for the positions listed and will be effective January 1, 2016. 2. The following policy shall be used to administer this pay plan. A. Employee Progression A-1. Employees hired will start employment at the start step unless credit is given for prior relevant work experience. A-2. Employees will be evaluated by their immediate supervisor on their employment anniversary date. An evaluation that results in a satisfactory performance report will entitle the employee to progress to the next step in their position grade. A less than satisfactory performance will result in the employee being frozen in their position step until their performance improves to satisfactory. A-3. Employees progress through the steps on an annual basis until they reach the top 60- month step. The 60-month step is the highest step level of each grade. A-4. Part-time employees may advance to the next eligible step upon completion of 2080 hours worked. B. Pay Plan Adjustments Based on Consideration of Market Conditions and Cost of Living Changes B-1. Employees will receive any increases of the pay plan on the date approved by the City Council subject to their satisfactory performance. B-2. Compensation surveys will be completed regularly to ensure that wages for non-union positions are comparable to those of other similarly situated cities. B-3. The Assistant Store Manager position will transition from Grade Level 14 to Grade Level 19 over a three-year period by receiving the annual cost of living increase plus an additional $2.00 per hour per year until the transition is completed. ADOPTED by the Lakeville City Council this 7th day of December, 2015. ______________________________ Matt Little, Mayor _________________________________ Charlene Friedges, City Clerk POSITION TITLE Start 12 month 24 month 36 month 48 month 60 month Grade Level 42 140,530 145,752 151,145 156,762 162,594 168,634 City Administrator Grade Level 41 133,991 138,959 144,127 149,453 155,023 160,770 Grade Level 40 127,762 132,480 137,412 121,200 147,816 153,289 Grade Level 39 121,815 126,323 131,016 135,881 140,940 146,162 Grade Level 38 116,129 120,453 124,934 129,546 134,372 139,356 Finance Director Police Chief Public Works Director Grade Level 37 110,738 114,850 119,132 123,519 128,106 132,877 Grade Level 36 105,585 109,485 113,581 117,794 122,160 126,693 Grade Level 35 100,666 104,408 108,294 112,297 116,485 120,782 Assistant City Administrator City Engineer Comm & Ec. Dev. Director Deputy Chief of Police Fire Chief Ops & Maint. Engineer Parks & Recreation Director Planning Director Grade Level 34 95,985 99,529 103,259 107,064 111,069 115,181 Information Systems Manager Grade Level 33 91,549 94,918 98,446 102,109 105,873 109,837 Assistant Finance Director Human Resources Manager Liquor Operations Director Grade Level 32 87,265 90,502 93,860 97,347 100,956 104,724 Building Official Grade Level 31 83,206 86,288 89,486 92,839 96,265 99,834 Asst. City Engineer Asst. Fire Chief Parks Maint. & Operations Mgr. Grade Level 30 79,345 82,269 85,347 88,492 91,773 95,211 Streets Superintendent Utilities Superintendent POSITION TITLE Start 12 month 24 month 36 month 48 month 60 month Grade Level 29 75,645 78,444 81,354 84,382 87,513 90,767 Business Manager Grade Level 28 72,116 74,798 77,561 80,442 83,444 86,536 Communications Manager Env. Resources Manager GIS Supervisor Project Engineer Senior Accountant Grade Level 27 68,768 71,324 73,970 76,705 79,569 82,533 Associate Planner City Clerk Fire Marshal Public Works Coordinator Grade Level 26 65,548 67,994 70,516 73,135 75,858 78,657 Maintenance Supervisor Network Specialist Sr. Bldg Insp/Plans Examiner Sr. Plmb/Mech Inspector Grade Level 25 62,521 64,831 67,238 69,749 72,327 74,997 Bldg Inspector/Plans Examiner Facility Maintenance Planner Recreation Supervisor Sr. Construction Rep. Grade Level 24 59,612 61,809 64,109 66,497 68,971 71,535 Arts Center Manager Fire Inspector Liquor Adm. Services Manager Liquor Store Manager Recreation Program Superv. Grade Level 23 56,822 58,924 61,134 63,408 65,757 68,206 Accountant Economic Dev. Specialist Recreation Program Coord. Grade Level 22 54,196 56,217 58,279 60,446 62,681 65,020 Benefits Specialist Information Systems Tech. POSITION TITLE Start 12 month 24 month 36 month 48 month 60 month Grade Level 21 51,640 53,584 55,570 57,645 59,770 62,017 Environmental Res. Specialist Evidence Technician GIS Specialist Police Records Analyst Grade Level 20 49,263 51,101 52,976 54,958 56,995 59,111 Graduate Engineer Executive Adm. Asst./Dep. Clk. Payroll Technician Video Production Specialist Web Communications Sp. Zoning Enforcement Tech. Grade Level 19 46,949 48,708 50,530 52,370 54,351 56,372 Assistant Store Manager Sr. Administrative Assistant Grade Level 18 44,796 46,435 48,165 49,964 51,824 53,747 Accounts Payable Technician Inventory Control Technician Utility Billing Technician Utility Billing/AR Technician Grade Level 17 42,694 44,291 45,918 47,639 49,407 51,245 Administrative Assistant Grade Level 16 40,725 42,233 43,803 45,403 47,111 48,838 Grade Level 15 38,833 40,275 41,754 43,300 44,899 46,606 City Hall Receptionist Grade Level 14 37,023 38,401 39,826 41,292 42,826 44,414 Assistant Store Manager Grade Level 13 35,279 36,602 37,963 39,376 40,830 42,350 Grade Level 12 33,637 34,893 36,191 37,540 38,926 40,381 Comm. Service Officer Facility Attendant Grade Level 11 32,095 33,269 34,510 35,792 37,116 38,489 Grade Level 10 30,588 31,737 32,888 34,116 35,410 36,703 Grade Level 9 29,158 30,269 31,364 32,557 33,734 35,002 Grade Level 8 27,795 28,854 29,914 31,011 32,170 33,374 POSITION TITLE Start 12 month 24 month 36 month 48 month 60 month Grade Level 7 26,516 27,507 28,526 29,567 30,691 31,814 Grade Level 6 25,287 26,209 27,217 28,203 29,252 30,346 Grade Level 5 24,109 24,997 25,946 26,884 27,877 28,936 Grade Level 4 22,997 23,845 24,716 25,630 26,596 27,585 Grade Level 3 21,912 22,733 23,570 24,454 25,352 26,291 Grade Level 2 20,883 21,666 22,469 23,303 24,188 25,072 Grade Level 1 19,934 20,671 21,440 22,234 23,052 23,911