HomeMy WebLinkAboutItem 03.f�1
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Memorandum
To: Mayor and City Council
From: Justin Miller, City Administrator
Date: December 14, 2015
Subject: Department Presentation Schedules at City Council Meetings
City of Lakeville
Administration
Historically various City departments and outside groups associated with the City of Lakeville
have made presentations during City Council meetings at differing frequencies throughout
the year. Over the past year, staff has noticed that many meetings were experiencing over 30
minutes worth of presentations, which delay the council getting to action items on the
agenda.
Staff has internally discussed changing the monthly department reports of the Police, Public
Works, and Parks & Recreation Departments to be scheduled quarterly to match up with the
Fire Department rotation. The Liquor Operations Director would continue to present twice a
year, and the annual presentations of the DLBA, Community and Economic Development
Department, and Lakeville Arenas would remain consistent with current practice.
Additionally, staff would like to discuss reinstating the policy of introducing all new
employees to the council on a quarterly basis (currently only Police and Fire employees are
recognized). Staff has also added a quarterly Envision Lakeville presentation to the scheduled
rotation.
Attached to this report is a draft of what the new presentation rotation could look like. This
can be amended and would be changed based on current events if necessary. Staff is seeking
direction from the City Council on this proposed change.
1st Meeting
2nd Meeting
Liquor
January
Public Works
February
Parks & Rec
Employee Intros
March
Police
Fire
April
Public Works
Envision Lakeville
May
Parks & Rec
Employee Intros
June
Police
Public Works
Fire
Liquor
July
August
Parks & Rec
Employee Intros
September
Police
Fire
October
Public Works
Envision Lakeville
November
Parks & Rec
Employee Intros
December
Police
Fire
Annual Presentations
Economic &
Community
Development
Lakeville Arenas
DLBA