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Home My WebLink AboutItem 06.iJanuary 25, 2016 Item No. PERFORMANCE AGREEMENTS FOR THE LAKEVILLE AREA ARTS CENTER Proposed Action Staff recommends adoption of the following motion: Move to approve performance agreements with the following performers for the Lakeville Area Arts Center. Performers • Sasha Mercedes — February 2016 • Prairie Fire Theater Company— Summer 2016 Passage of this motion will result in confirming the performers needed to offer programs advertised in the Parks and Recreation brochures and the LAAC playbill. Overview The Lakeville Area Arts Center offers activities to the public as advertised in the Lakeville Parks and Recreation brochures and the LAAC Playbill. Performers are contracted for concerts as advertised. Primary Issues to Consider • None Supporting Information • Performer agreements 1� i Masiarchin tL eville Area Arts Center Manager Financial Impact: Budgeted: Y/N Y Source: Related Documents (CIP, ERP, etc.): Parks & Recreation and Arts Center Brochure and LAAC Playbill Community Values A Sense of Community and Belonging Agreement between the City of Lakeville and Sasha Mercedes Sasha Mercedes will perform a three hour show with two, ten minute intermissions beginning at 6:00 p.m. on Thursday, February 4, 2016 at the Lakeville Area Arts Center, 20965 Holyoke Avenue, in Lakeville. For the performance, Sasha Mercedes will receive a $300.00 guarantee. Both Sasha Mercedes and the Lakeville Area Arts Center staff will work to promote the show. Sasha will announce the event on her website and use her data base of contacts and fans to make the show known. The Lakeville Area Arts Center will promote in its media releases, marquee, newsletters, and using other available resources. The Lakeville Area Arts Center will print and sell tickets through its box office and ticket outlets. By signing at the bottom of this letter of agreement, Lakeville Area Arts Center agrees to the following conditions: 1) Performance Space Stage will be clear of furniture, props, scenery, etc. There will be general stage lighting, the sound booth and the piano will be available. 2) Liability Insurance The City of Lakeville carries the standard liability insurance for audiences, staff, and the building of the Lakeville Area Arts Center. 3) Payment Payment of the $300.00 guarantee will be made immediately following the performance. In the event of bad weather making travel to a performance unsafe, the decision to cancel shall be made by the Lakeville Area Arts Center Manager and Sasha Mercedes. Rescheduling of the concert will depend on availability of the performance space and Sasha. I hereby agree to all conditionsg9d terms described above: asha Mercede ate As an authorized representative of the City of Lakeville. I hereby agree to all conditions and terms described above: Matt Little, Lakeville Mayor Date City Clerk Date �S7llJZSl�II(t6 Prairie 0 01!�// re Theatre Box 82 Barrett, MN 56311-0082 320-528-2596 "Peter Pan" Touring Contract act �uowsnxxunr RIESM El`�1CSY WEEK June 12-18 2016 Contact Joe Masiarchin Community Lakeville, MN Address PO Box 835 Sponsor Lakeville Art Center tixF1 Lakeville, MN 55044 Phone 952-985-4641 9O t4 Fee: The total fee for the residency is $2350. The fee is due on or before the day of the first performance. Deposit: A deposit of $400 per residency week must accompany a signed contract WIN to secure a booking. The signed contract and deposit are due on 12/1/2015. WINThe deposit goes toward the fee and is no longer refundable after receipt. Auditions: Auditions will take place on Monday of the residency week. Performances: Two performances are included with the standard residency fee. Please note that an in-school show constitutes a performance. Performances may be scheduled on Friday and/or Saturday of the residency week. PFCT does not perform on Sundays. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the THE WIZARD residency venue. When the motel is more than ten (10) miles from the residency of 0Z venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles. Prairie Fire also reserves the PEER 7NN right to add a fuel surcharge. • Publicity: Costs for local publicity, promoting auditions and performances are paid by the sponsor. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running ring the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the Alice sponsor and used by Prairie Fire in performing this contract. in • Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Nonderland Signed Date Community S Signed Date `tA "S' Prairie Fire Theater 93998E '� m QC4ci5nnas � 4 tach ++ , ,/171lGNNDIPr �` - Carol Ile I Bu�+� j6eanstalh �' Ni�ld'1 F rain'ri e IFR' re Theatre Box 82 o Barrett, MN 56311-0082 320-528-2596 AAA"Snow White" Totulring Continget RIESM ENCY WEEK Jl& 10-16, x®16 Contact Joe Masiarchin Community Lakeville, MN Address PO Box 835 Sponsor Lakeville Art Center Lakeville, MN 55044 Phone 952-985-4641 ��5'tl��t� Fee: The total fee for the residency is $2350. The fee is due on or before the day of the first performance. Deposit: A deposit of $400 per residency week must accompany a signed contract to secure a booking. The signed contract and deposit are due on 12/1/2015. 11��IU The deposit goes toward the fee and is no longer refundable after receipt. Auditions: Auditions will take place on Monday of the residency week. Performances: Two performances are included with the standard residency fee. Please note that an in-school show constitutes a performance. Performances may be scheduled on Friday and/or Saturday of the residency week. PFCT does not perform on Sundays. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the THE WIZARD residency venue. When the motel is more than ten (10) miles from the residency OF OZ venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles. Prairie Fire also reserves the PETER yjkp right to add a fuel surcharge. • Publici : Costs for local publicity, promoting auditions and performances are paid by the sponsor. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the Alice sponsor and used by Prairie Fire in performing this contract. in Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Vonderland Signed Date Communi Signed Date /i 1.7— Prairie fPrairie Fire Theater TOM 9r'YWTn fact Chri5tmag. 11iGwmmer alb tq¢ Baca[ %1eo�y ncanMal6 �� Nil��t1 e , Dream ecl O'rww'1lllub Prairie Fire Theatre Box 82 c Barrett, MN 56311-0082 320-528-2596 � "Jack in the Bea nsttaRk" Touring Contract RESIDENCY WEEK August 14-20 2016 Contact Joe Masiarchin Community Lakeville, MN Address PO Box 835 Sponsor Lakeville Art Center tiKFr Lakeville, MN 55044 Phone 952-985-4641 WWI Fee: The total fee for the residency is $2350. The fee is due on or before the day of the first performance. Deposit: A deposit ol'S400 per residcncNvicek must acconq ,i e,ict hhgg yy �PPh� to secure it hookinu. .I he si,,ned contract ;Ind 1 hC deposit _goes tlN\Ttrd the lce and IS 110 10112Cr I-ClllMIL, N�P Auditions: Auditions will take place on Monday of the residency week. Performances: Two performances are included with the standard residency fee. Please note that an in -school show constitutes a performance. Performances may be scheduled on Friday and/or Saturday of the residency week. PFCT does not perform on Sundays. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through �� 11 Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the THE WIZARD residency venue. When the motel is more than ten (10) miles from the residency or OZ venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles. Prairie Fire also reserves the FESER FNN right to add a fuel surcharge. 0 Publicity: Costs for local publicity, promoting auditions and performances are paid by the sponsor. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the Alice sponsor and used by Prairie Fire in performing this contract. 1n ♦ Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Nonderland Signed Date Community Sponsor Signed ��d 1:t� Date 1l t Prairie Fire Theater SOB t43 allb tile Ind. _ 1f �P