HomeMy WebLinkAboutItem 06.g
Date: 18 April, 2016 Item No.
APPROVE AWARD OF A CONTRACT FOR ENGINEERING CONSULTING
SERVICES ASSOCIATED WITH THE 2016 PEDESTRIAN CROSSING
IMPROVEMENTS TO SRF CONSULTING GROUP, INC., CITY PROJECT NO. 16-12
Proposed Action
Staff recommends adoption of the following motion: Move to approve a contract with SRF
Consulting Group, Inc. for engineering consultant services associated with the 2016 Pedestrian
Crossing Improvements, City Project No. 16-12.
Approval of this contract will allow for the engineering design of pedestrian crossing
improvements along Icalee Path and Ipava Avenue.
Overview
The existing push-button pedestrian crossing locations along Icalee Path (adjacent to Antlers
Park) and Ipava Avenue (adjacent to Steve Michaud Park) are nearly 15-years old and in need
of maintenance. In addition, neither pedestrian crossing meets current ADA design standards.
The City has budgeted $60,000 in 2016 for the replacement of these pedestrian crossing
facilities.
The City solicited proposals for engineering services to design, bid and inspect the
improvements. Three proposals were received. SRF Consulting Group, Inc. provided the most
cost effective engineering services proposal and has an extensive history of working on
transportation projects within the City of Lakeville.
Primary Issues to Consider
• Why are pedestrian crossing facilities necessary in these areas?
• Both locations connect the City’s trail system to a park that does not have intersection
controls for vehicular traffic at the pedestrian crossing location.
Supporting Information
• Pedestrian crossing location maps.
• A copy of the proposal tabulation and consultant list is attached.
Financial Impact: $ Budgeted: Y☒ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Monica Heil, PE Operations and Maintenance Engineer
17,300 Pavement Management
TABULATION OF PROPOSALS
2016 Pedestrian Crossing Improvements
CP 16-12
Engineering Consultant Proposal Total
SRF Consulting Group, Inc. $17,300
Bolton & Menk, Inc. $24,978
Stonebrooke Engineering $34,761
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March 25, 2016
Monica Heil, PE
Operations and Maintenance Engineer
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Subject: Proposal for Professional Services for 2016 Pedestrian Crossing Improvements
Dear Ms Heil:
We understand that the City of Lakeville has identified two locations for pedestrian crossing improve-
ments to be designed and constructed in 2016:
1. Icalee Path adjacent to Lake Marion, and
2. Ipava Avenue adjacent to Steve Michaud Park.
Lakeville is requesting professional engineering assistance to assess the pedestrian/bicycle safety at
these two locations; study a range of improvements that would be appropriate at each location; and
develop detailed construction plans to implement the safety improvements.
SRF has a long-term relationship providing engineering services to Lakeville and our experienced team of
pedestrian/bicycle facility experts is ready to go. In August 2014, we completed a pedestrian/bicycle safety
study (click for more info) that included evaluation of current pedestrian (ped)/bike crossings along Ipava
Avenue and made recommendations for improvements. We have drawn on this recent experience and
our knowledge of ped/bike safety strategies to develop a comprehensive scope of work that includes all
tasks necessary for the proposed 2016 pedestrian crossing improvements.
www.srfconsulting.com
One Carlson Parkway North, Suite 150 | Minneapolis, MN 55447-4443 | 763.475.0010 Fax: 763.475.2429
An Equal Opportunity Employer
CITY OF LAKEVILLE
Pedestrian Crossing
Improvements
City of Lakeville – 2016 Pedestrian Crossing Improvements 2
RELATED PROJECT EXPERIENCES
SRF has a dedicated team of professionals with specific shared use trail design and crossing improvement
experience. The following is a brief description of some of our recent projects.
Ipava Avenue Pedestrian/Bicycle Safety Study for the City of Lakeville (2014). SRF analyzed the
existing ped/bike crossings along Ipava Ave between 175th Street West and 185th Street West. SRF’s work
included field observations, traffic and pedestrian/bicycle counts, design options, and safety improvement
recommendations.
Ridgway Parkway Trail Improvement Project for the Minneapolis Park and Recreation Board
(2015). SRF completed preliminary and final design of 4,500 feet of reconstructed trail including roadway
crossings at Ridgway Parkway and St. Anthony Boulevard. The ped/bike crossings included new crosswalk
pavement markings with advanced warning signs and upgrades to make the crossing accessible and
compliant with current ADA standards.
Crystal Lake Regional Trail in the City of Robbinsdale for Three Rivers Park District (2015). SRF
completed preliminary and final design for conversion of 11,500 feet of urban sidewalk to multi-purpose
ped/bike trail including major roadway crossings at 40th Avenue North and numerous residential streets.
The ped/bike crossings included new crosswalk pavement markings with advanced warning signs and
upgrades to make the crossings ADA compliant.
Lake Minnetonka LRT Regional Trail crossing at Shady Oak Road in Minnetonka for Three Rivers
Park District (2016). SRF has completed the plans to reconfigure the ped/bike crossing to improve safety
by realigning the trail, softening trail grades, adding new crosswalk pavement markings with advanced
warning signs, and upgrades to ped ramps to make the crossing ADA compliant.
Lake Minnetonka LRT Regional Trail Crossing at CSAH 19 (Manitou Road) in Tonka Bay/
Shorewood for Three Rivers Park District (2016). SRF is finalizing plans to improve safety at the
crossing by realigning the trail to eliminate a skewed condition, reconstructing a median refuge, and
installing Rectangular Rapid Flashing Beacons (RRFBs). Crosswalk striping and advanced warning signage
are being updated as well as pedestrian ramp upgrades to make the crossing ADA compliant.
Minnesota River Bluffs LRT Regional Trail Crossing at Dell Road in Eden Prairie for Three Rivers
Park District (2016). (click for more info) SRF is under contract for final design to realign the ped/
bike crossing to eliminate the current skewed condition, and reconstruct a median refuge. Safety will be
improved by adding new crosswalk pavement markings with advanced warning signs, installation of new
RRFBs, and upgrades to make the crossing ADA compliant.
Northwest Greenway Trail Phase 2 for the City of Plymouth (2016). SRF completed preliminary and
final design of 5,700 feet of new trail including a major roadway crossing at Dunkirk Lane. The ped/bike
crossing was designed to be ADA compliant and included crosswalk pavement markings with advanced
warning signs and new RRFBs.
3City of Lakeville – 2016 Pedestrian Crossing Improvements
Steve Prusak, PE – Steve has 11 years of experience and leads many of SRF’s trail design
and trail crossing projects. As Project Manager, Steve will coordinate the activities of the
design team and remain the City’s main point of contact from project kickoff and design,
through the punch list and project “turn-on” at each location.
Jeff Bednar – Jeff has more than 30 years of experience and has been involved in a variety
of traffic safety projects, often providing keen insight during the initial site investigation. Jeff
will draw from his pedestrian safety knowledge and his long experience record in Lakeville
to assist the team with crossing safety assessments.
Jim Gersema, PE – Jim has 16 years of experience and has become SRF’s lead for ADA
compliance requirements. Jim will help with initial assessments of the existing conditions
and recommend trail design options that meet ADA requirements. He will also be available
during construction observation to assure improvements are built accordingly.
Scott Poska, PE – Scott has 12 years of experience and will lead the preliminary and final
design of the pedestrian signal improvements. Scott has completed a wide variety of signal
improvements that safely accommodate pedestrians and bicycles including traffic actuated
signal systems, Pedestrian Hybrid Beacon Systems (HAWK), and Rectangular Rapid Flashing
Beacons (RRFB).
CITY OF LAKEVILLE
Monica Heil, PE
PROJECT MANAGER
Steve Prusak, PE
Safety Analysis
Jeff Bednar, TOPS
Trail Design
Steve Prusak, PE
ADA Evaluation
Jim Gersema, PE
Surveying
Russ Coons
Pedestrian Signals
Scott Poska, PE, PTOE
Construction Observation
Doug Rasmussen
PROJECT ADVISOR
Matt Hansen, PE, LS
Key Staff Members
An organizational chart of SRF’s trail and pedestrian/bicycle safety team members for this project is
presented below.
4City of Lakeville – 2016 Pedestrian Crossing Improvements
The following table summarizes our team’s recent ped/bike trail experience.
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PROJECT SCOPE DESIGN
Ipava Avenue Pedestrian/
Bicycle Safety Study • ••
Ridgway Parkway Trail
Improvements • • • • • • •
Crystal Lake Regional Trail • • • • • • • • • •
Lake Minnetonka LRT Regional
Trail Crossing at Shady Oak Road • • • • • • • • •
Lake Minnetonka LRT
Regional Trail Crossing at CSAH 19 • • • • • •X X X X • •
Minnesota River Bluffs LRT
Regional Trail Crossing at Dell Road • • • • • •X X X X • •
Northwest Greenway Trail Phase 2 • •X X X X • •
X = Anticipated future task, not in current contract
Scope of Services
We propose to carry out the work described below:
Task 1: Preliminary Design Concepts ($2,450)
• Site review – SRF will meet with City staff at each location to review existing conditions and assess
the current pedestrian crossing operations. We will review ADA compliance criteria and make note of
deficiencies or concerns.
• Coordination meeting – SRF will facilitate a follow up meeting to review findings from the initial site
visit and propose potential improvements.
• Design options – the SRF team will draw from its ped/bike design experience to review potential
crossing improvement options at each location. Our team has experience with a wide range of design
strategies including but not limited to:
–ADA compliant crosswalks with advanced warning signs
–Pedestrian level lighting at crosswalk
–Raised crosswalks
5City of Lakeville – 2016 Pedestrian Crossing Improvements
–Roadway modifications, curb bump-outs, pedestrian refuge median improvements
–Rectangular Rapid Flashing Beacons (RRFB)
–Passive pedestrian detection
–Pedestrian Hybrid Beacon System (HAWK)
–Grade-separated crossing
SRF will evaluate the conditions and recommend the best treatment at each location.
• Preliminary cost estimates – SRF will develop cost estimates of potential alternatives to help select
a preferred alternative.
Task 2: Final Design, Specifications, and Bidding ($8,000)
Our final design tasks include the following:
• Topographic survey and data collection.
• Preparation of plans
• Preparation of specifications and engineer’s estimate
• Preparation of details for system
• Coordination with electric service providers to ensure the necessary facilities are available to complete
the project.
• Prepare and administer bidding of the project
• Prepare contract documents for execution.
Depending on City policy, it may be possible to solicit quotes from qualified contractors instead of going
through a formal bidding process. SRF has used this process in the past, allowing our clients to save time
and money.
Task 3: Construction Administration ($6,100)
Our construction administration tasks include the following:
• Coordination/pre-construction meeting with the City
• Shop drawing review
• Construction site staking
• Construction observation during the installation of the pedestrian facilities and any necessary sidewalk
improvements to satisfy ADA requirements.
• Respond to all Requests for Information from the contractor.
• Prepare monthly pay vouchers and change orders (if any).
• Generate a punchlist prior to final acceptance of the project.
• Provide as-built record drawings.
6City of Lakeville – 2016 Pedestrian Crossing Improvements
Task 4: On-Site Meeting with the City for the “Turn-On” of Each Location
($400)
Once construction is complete, SRF will facilitate an on-site meeting at both locations to review the opera-
tions of the new facilities.
Assumptions
In preparing our scope of work and fee we have made the following assumptions:
• City staff will accompany SRF on initial site review.
• SRF will facilitate one preliminary design coordination meeting to discuss design options with City staff.
• Both locations are assumed to be local (city) roadways and all improvements will fall within existing
right-of-way. City staff will be responsible for any necessary coordination with Dakota County.
• For the purposes of preparing this proposal and estimating our scope of services, installation of RRFBs
at each location was assumed.
• If RRFB improvements are selected and the City does not have RRFB specifications and details, SRF
will follow Bloomington or Hennepin County RRFB details available from previous projects completed
by SRF .
• Proposed improvements will be AC powered using existing flasher source of power.
• Concrete testing, if required, will be completed by others.
Schedule
The SRF team is available to begin immediately upon your authorization. We will complete this work
within a mutually agreed-upon time schedule. In order to meet the goal of construction in July 2016, we
propose the following schedule:
• April Site investigation, alternatives analysis, Preliminary design and cost estimates
• May Final detailed design (plans, specifications, and cost estimates)
• June Bidding and award
• July Construction, punch-list, project acceptance, project close-out, as built record drawings
Basis of Payment/Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other
direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage
will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly
basis for work performed during the previous month. Payment is due within 30 days.
7City of Lakeville – 2016 Pedestrian Crossing Improvements
Based on our understanding of the project and our scope of services, we estimate the cost of our services
to be as follows:
FEE TASK
$2,450 Task 1: Preliminary Design Concepts
$8,000 Task 2: Final Design, Specifications, and Bidding
$6,100 Task 3: Construction Administration
$400 Task 4: On-Site Meeting with the City for the “Turn On” of Each Location
$350 Expenses
$17 ,300 TOTAL
Changes in the Scope of Services
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before
any out-of-scope work is initiated, however, we will submit a budget request for the new work and will
not begin work until we receive authorization from you.
Standard Terms and Conditions
The attached Standard Terms and Conditions (Attachment A), together with this proposal for profes-
sional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and
supersede all prior written or oral understandings. This agreement may only be amended, supplemented,
modified or canceled by a duly executed written instrument.
Acceptance/Notice to Proceed
A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal
and our notice to proceed. We sincerely appreciate your consideration of this proposal and look forward
to working with you on this project. Please feel free to contact us if you have any questions or need
additional information.
Sincerely,
SRF CONSULTING GROUP , INC.
SRF #P160147
Steven B. Prusak, PE
Associate
Matthew D. Hansen, PE, LS
Principal
8City of Lakeville – 2016 Pedestrian Crossing Improvements
Approved:
(signature)
Name
Title
Date
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
Attachment A - Standard Terms and Conditions