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HomeMy WebLinkAboutItem 03 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES June 2, 2016 Chair Swenson called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Jason Swenson, Vice Chair Brooks Lillehei, Paul Reuvers, Pat Kaluza, Jason Kelvie, Karl Drotning, Elizabeth Bakewicz, Ex-officio member Nic Stevens Members Absent: Scott Einck Others Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Daniel Licht, The Planning Company; Alex Jordan, Project Engineer; Matt Decur, Project Engineer; and Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The May 19, 2016 Planning Commission meeting minutes were approved as presented. 4. Announcements Mr. Morey stated the following items were distributed at tonight’s meeting: 1. June 1, 2016 Parks, Recreation and Natural Resources Committee draft motions regarding the Crossroads East Second Addition preliminary and final plat, the Spirit of Brandtjen Farm Elementary Addition preliminary plat and the Lakeville Pointe preliminary plat 2. Amended stipulations for Spirit of Brandtjen Farm Elementary Addition 3. Handout from a representative of Christian Brothers Automotive 5. Avonlea Clubhouse Chair Swenson opened the public hearing to consider the application of Mattamy Homes for PUD development stage plans for the construction of a community clubhouse within the Avonlea planned unit development, located on the north side of Glenbridge Avenue, west of Cedar Avenue (CSAH 23). David VonRuden from Mattamy Homes was in attendance at tonight’s meeting. Mr. VonRuden presented a Powerpoint overview of their request. Planning Commission Meeting Minutes, June 2, 2016 Page 2 Planning Consultant Daniel Licht presented the planning report. Mr. Licht stated that the proposed clubhouse will be on Lot 17, Block 10, Avonlea. The proposed clubhouse requires consideration of a PUD development stage plan. Mr. Licht indicated that the Avonlea PUD Master Plan designated the subject site for development of an HOA clubhouse facility. He stated that the proposed clubhouse architectural design and building materials are appropriate for a residential community building and comply with the requirements of the Zoning Ordinance. Based on the 5,068 square foot area of the proposed clubhouse building, 19 off- street parking stalls are required. The site plan proposes an off-street parking area accessed from Glenbridge Avenue east of the clubhouse building with 19 parking stalls, two of which are designated as ADA accessible. The Zoning Ordinance requires a minimum width of 24 feet for the drive aisle. The plans show a width of 22 feet which is sufficient for access to and from the stalls and two-way traffic movement within the parking area relative to the limited traffic generated by the clubhouse use and can be allowed with the approval of the PUD development stage plan. Mr. Licht stated that Planning Department staff recommends approval of the PUD Development Stage Plan for the Avonlea clubhouse, subject to the four stipulations listed in the May 19, 2016 planning report. Chair Swenson opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Reuvers, seconded by Drotning to close the public hearing at 6:10 p.m. Voice vote was taken on the motion. Ayes – unanimous Chair Swenson asked for comments from the Planning Commission. Discussion points included: • Commissioner Drotning commented that it is nice to see that project amenities such as the clubhouse are constructed early in the development. Motion was made by Drotning, seconded by Lillehei to recommend to City Council approval of the PUD development stage plans for the construction of a community clubhouse within the Avonlea planned unit development, subject to the following stipulations: 1. The developer must provide an exterior lighting plan indicating the location, type, and height of all exterior light fixtures and a photometric plan illustrating the intensity of the proposed exterior lighting in compliance with Section 11-16-17 of the Zoning Ordinance. Planning Commission Meeting Minutes, June 2, 2016 Page 3 2. All grading, drainage and erosion control issues are subject to review and approval of the City Engineer. 3. All utility issues are subject to review and approval of the City Engineer. 4. The developer shall execute a site improvement agreement with the City as drafted by the City Attorney and subject to approval of the City Council. Ayes: Kelvie, Bakewicz, Lillehei, Swenson, Reuvers, Kaluza, Drotning Nays: 0 6. Crossroads East Second Addition Chair Swenson opened the public hearing to consider the application of Christian Brothers Automotive Corporation for the following, located at the southeast corner of Dodd Boulevard (CSAH 9) and Glasgow Avenue: A. Preliminary and final plat of one lot and one outlot to be known as Crossroads East Second Addition; B. Conditional use permit to allow minor auto repair. Jonathan Wakefield, Director of Development from Christian Brothers Automotive Corporation presented an overview of their request. Mr. Wakefield reviewed the handout that the Planning Commission received at tonight’s meeting. He indicated that their franchisee is from Lakeville and Christian Brothers Automotive is looking forward to being a part of the Lakeville community. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the proposed Crossroads East Second Addition is currently platted as Outlot A, Crossroads East and is zoned PUD, Planned Unit Development. The underlying zoning and performance standards for development of the subject property is C-3, General Commercial District. The proposed business provides minor auto repair and maintenance services and is subject to approval of a conditional use permit (CUP). The Crossroads East Second Addition preliminary and final plat will consist of one lot and one outlot on one block and exceeds the minimum lot requirements of the underlying C-3 District. Outlot A can be preliminary and final platted into two commercial lots in the future. Mr. Dempsey indicated that the proposed 25 parking spaces, including two handicap accessible spaces, drive aisle dimensions and configurations meet the Zoning Ordinance requirements. Access to the site will be from a shared driveway along the east property boundary off of 175th Street. There will be no driveway access allowed onto Dodd Boulevard or Glasgow Avenue. Mr. Dempsey stated that the proposed exterior materials meet the Zoning Ordinance requirements except for the cement fiber lap siding that is proposed to be painted. He stated that the Zoning Ordinance requires the exterior building materials to be integrally colored. Planning Commission Meeting Minutes, June 2, 2016 Page 4 Mr. Dempsey reviewed the performance criteria for a minor auto repair CUP, which are listed in detail in the May 26, 2016 planning report. Mr. Dempsey stated that Planning Department staff recommends approval of the Crossroads East Second Addition preliminary and final plat and conditional use permit, and adoption of the Findings of Fact dated June 2, 2016, subject to the nine stipulations listed in the May 26, 2016 planning report. Chair Swenson opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Drotning, seconded by Kelvie to close the public hearing at 6:22 p.m. Voice vote was taken on the motion. Ayes – unanimous Chair Swenson asked for comments from the Planning Commission. Discussion points included: • Commissioner Kelvie asked for clarification regarding the enforcement of Stipulation 6 in the May 26, 2016 planning report. Mr. Dempsey explained that this stipulation is recommended to make sure that inoperable vehicles are not stored outside on the property. Mr. Wakefield stated that inoperable vehicles will be stored inside the service bays. Motion was made by Lillehei, seconded by Kelvie to recommend to City Council approval of the Crossroads East Second Addition preliminary and final plat and conditional use permit to allow a minor auto repair facility, and adoption of the Findings of Fact dated June 2, 2016, subject to the following stipulations: 1. Implementation of the recommendations listed in the May 25, 2016 engineering report. 2. The site shall be developed according to the preliminary and final plat plans approved by the City Council. 3. An agreement for shared driveway access and parking shall remain in full force and effect at all times between the lots in the Crossroads East development. 4. A sign permit is required prior to the installation of any signage. 5. Exterior building materials shall be integrally colored. 6. Inoperable vehicles and outside storage of merchandise shall not occur on the property. 7. Landscaping shall be installed in accordance with the approved landscape plan. A $17,975 security shall be submitted to guarantee installation of the approved landscaping. 8. Exterior lighting shall be down-cast only and shall not glare onto road right-of- way. 9. Snow storage shall not occur within required parking spaces. Planning Commission Meeting Minutes, June 2, 2016 Page 5 Ayes: Bakewicz, Lillehei, Swenson, Reuvers, Kaluza, Drotning, Kelvie Nays: 0 7. Spirit of Brandtjen Farm Elementary Addition Chair Swenson opened the public hearing to consider the application of Independent School District (ISD) 196 for a preliminary plat of one lot and three outlots to be known as Spirit of Brandtjen Farm Elementary Addition and PUD development stage plans to allow the construction of an elementary school facility for the Rosemount- Apple Valley-Eagan public school district, located south of 160th Street (CSAH 46) and west of Diamond Path. Jacob Fick from SBF Development Corp. presented an overview of the preliminary plat. Mr. Fick stated that he worked with ISD 196 for about six months to determine the best possible location for the school site within the Spirit of Brandtjen Farm development. He reviewed the proposed street connections and indicated that one of the key features of the site is the greenway corridor trail and the pedestrian underpasses (160th Street, 162nd Street, and Eagleview Drive). Scott McQueen from Wold Architects presented an overview of the elementary school facility. He reviewed the site layout, trail and sidewalk connections, and school bus and student drop-off circulation. He stated that the design of the school site is very connected to the surrounding neighborhoods. Planning Consulting Daniel Licht presented the planning report. Mr. Licht stated that SBF Development Corporation and ISD 196 representatives have submitted plans for Spirit of Brandtjen Farm (SBF) Elementary Addition that will include the development of an elementary school facility. The subject site is zoned PUD, Planned Unit Development. The Zoning Ordinance allows for development of public schools within neighborhoods as needed facilities in support of residential land uses. He stated the submitted landscape plan for the school site is consistent with the character of landscaping within SBF. Landscaping adjacent to the greenway corridor trail must be developed as plans for the regional greenway corridor are finalized. In addition, boulevard trees must be planted along 162nd Street consistent with the landscaping installed in other areas of the SBF PUD. Mr. Licht reviewed the proposed streets, including Diamond Path and 162nd Street, which are discussed in the May 26, 2016 planning report. The Dakota County Plat Commission is requiring an additional 15 feet of right-of-way for 160th Street (CSAH 46), which must be shown on the preliminary and final plat plans. The development agreement for the final plat will include the condition that the developer must construct 162nd Street to Eagleview Drive or construct the public street south of 162nd Street at the access to the proposed elementary school by September 1, 2018, which would then provide a second connection to either Eagleview Drive or Draft Horse Boulevard. Planning Commission Meeting Minutes, June 2, 2016 Page 6 Mr. Licht reviewed the trails that are included with the development of the elementary school. He stated that the regional trail corridor will be constructed within Outlot A, which will be deeded to the City with the final plat. The elementary school site plan includes several outdoor recreation facilities that will be used by the school district and the City for recreational programs. The park dedication requirement for the proposed development will be satisfied through dedication of land (Outlot A) to the City. The Parks, Recreation and Natural Resources Committee motion was distributed at tonight’s meeting. Mr. Licht explained the school district is recommending that Stipulation 3 in the May 26, 2016 planning report be deleted due to safety concerns. In addition, staff is recommending that Stipulations 4 and 5 concerning the greenway corridor trail also be amended. Mr. Licht stated that Planning Department staff recommends approval of the Spirit of Brandtjen Farm Elementary Addition preliminary plat and PUD development stage plans, subject to the amended 12 stipulations listed in the May 26, 2016 planning report. Chair Swenson opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Reuvers, seconded by Drotning to close the public hearing at 6:51 p.m. Voice vote was taken on the motion. Ayes – unanimous Chair Swenson asked for comments from the Planning Commission. Discussion points included: • Clarified that there will be two pre-school rooms within the elementary school building. • Appreciated the excellent design of this school, including that the gymnasium will be located toward the front school entrance. • The pedestrian underpasses are a huge amenity. • When asked if a second driveway access was considered, Mr. McQueen stated school district officials determined that the proposed parking lot access, circulation and bus staging area was their ideal layout. • When asked if a name has been chosen for this elementary school, Mr. McQueen stated that the school name will be determined in the near future. Motion was made by Kelvie, seconded by Reuvers to recommend to City Council approval of the Spirit of Brandtjen Farm Elementary Addition preliminary plat and PUD development stage plans to allow the construction of an elementary school Planning Commission Meeting Minutes, June 2, 2016 Page 7 facility for the Rosemount-Apple Valley-Eagan public school district, subject to the following stipulations: 1. The submitted plans shall be revised to provide for a trail on the south side of 160th Street. Construction of this trail will be deferred until Outlot B is developed and connection can be made to Eagleview Drive. 2. The plans for 162nd Street shall include planting of boulevard trees consistent with the pattern of landscaping for streets within SBF. 3. The submitted plans shall be revised to make provision for a connection between the trail to be constructed on the south side of 160th Street and the regional trail, within Outlot B. 4. An agreement with Dakota County to provide funding for the costs of construction for the regional trail (including the culvert under 162nd Street) shall be provided. 5. The plans shall be revised to provide an additional 15 feet of right-of-way for 160th Street (CSAH 46) as required by Dakota County. 6. All signs shall comply with Section 11-23-19.B.1 of the Zoning Ordinance and require a sign permit issued by the Zoning Administrator prior to installation. 7. Outdoor storage of trash and recycling containers is allowed subject to provision of an enclosure meeting the requirements of Section 11-18-11.B of the Zoning Ordinance. 8. The storm water basin for Lot 1, Block 1 located south of 162nd Street shall be overlaid by a temporary drainage and utility easement. All grading, drainage and erosion control plans are subject to review and approval by the City Engineer. 9. All utility plans shall be subject to review and approval of the City Engineer. 10. All drainage and utility easements shall be subject to review and approval of the City Engineer. 11. Outlot A shall be deeded to the City. 12. The developer shall execute a development agreement with the City as drafted by City Attorney and subject to approval of the City Council. Ayes: Lillehei, Swenson, Reuvers, Kaluza, Drotning, Kelvie, Bakewicz Nays: 0 8. Lakeville Pointe Chair Swenson opened the public hearing to consider the application of R.E.C., Inc. / dba Ron Clark Construction for the following, located east of Kenwood Trail (CSAH 50) at Jurel Way: A. Preliminary plat of one lot to be known as Lakeville Pointe; B. Conditional use permit to allow a multiple-family dwelling structure and building height greater than 35 feet in the O-R, Office/Residential Transition District. Mike Waldo from Ron Clark Construction presented a PowerPoint overview of the project. He stated that the underground parking design and the proposed number of surface parking spaces is based on similar projects they have developed in other cities. He requested the Planning Commission approve the parking as proposed subject to the project meeting the multiple family parking requirements, which are currently being reviewed by City staff, at the time of final plat. He indicated that a Planning Commission Meeting Minutes, June 2, 2016 Page 8 neighborhood meeting was held last month and 4 or 5 neighbors attended. Mr. Waldo stated there was a strong demand for this type of housing in Lakeville. Planning Consulting Daniel Licht presented the planning report. Mr. Licht stated that the Lakeville Pointe preliminary plat proposes the development of a three story multiple family building with 49 dwelling units on one lot that is part of a larger site being final platted as Raven Lake Third Addition, which includes the subject site as an outlot and two single family lots. The conditional use permit request is for a multiple family dwelling within an O-R District and building height greater than 35 feet subject to the performance standards of the RH-1 District. Mr. Licht stated the Zoning Ordinance allows increases in height above the district limit subject to approval of a CUP and provision of an additional five foot setback from side and rear lots lines for each additional story. He stated the developer has provided a site section drawing illustrating the elevation of the proposed building relative to surrounding uses, including the Raven Lake neighborhood. . Mr. Licht stated that Planning Department staff recommends approval of the Lakeville Pointe preliminary plat and conditional use permit, and adoption of the Findings of Fact dated June 2, 2016, subject to the eight stipulations listed in the May 26, 2016 planning report. Chair Swenson opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Kaluza to close the public hearing at 7:24 p.m. Voice vote was taken on the motion. Ayes – unanimous Chair Swenson asked for comments from the Planning Commission. Discussion points included: • Clarified that the developer will need to meet the multiple family parking requirements in effect at the time of final plat. • The Planning Commission agreed that this project was in a good location and will be an appropriate transition from the commercial uses in Argonne Village to the single family homes in Raven Lake. • Clarified that the existing sidewalk/trail on the east side of Kenwood Trail was constructed with the 185th Street/Kenwood Trail roundabout project and that it will remain in its current location. • Mr. Morey extended his thanks to Mr. Waldo and the development team from Ron Clark Construction. They have been outstanding to work with and have been very responsive in addressing City staff concerns. He stated this project will help the City meet its life cycle housing goals. Planning Commission Meeting Minutes, June 2, 2016 Page 9 Motion was made by Kelvie, seconded by Drotning to recommend to City Council approval of the Lakeville Pointe preliminary plat of one lot and conditional use permit to allow a multiple-family dwelling structure and building height greater than 35 feet in the O-R, Office/Residential Transition District, and adoption of the Findings of Fact dated June 2, 2016, subject to the following stipulations: 1. Access onto Kenwood Trail (CSAH 50) is subject to review and approval of the City Engineer and Dakota County. 2. The site plan shall provide the construction of off-street parking stalls as required by Section 11-19 of the Zoning Ordinance. 3. Landscaping shall be installed consistent with the approved plans. 4. Park dedication requirements will be satisfied as a cash fee in lieu of land based on the fee schedule in effect at the time of final plat approval. 5. All grading, storm water management, and tree preservation issues are subject to review and approval of the City Engineer. 6. All wetland issues are subject to review and approval of the City Engineer and Environmental Resources Manager. 7. All utility issues are subject to review and approval of the City Engineer. 8. All easements shall be subject to review and approval of the City Engineer. Ayes: Swenson, Reuvers, Kaluza, Drotning, Kelvie, Bakewicz, Lillehei Nays: 0 There being no further business, the meeting was adjourned at 7:35 p.m. Respectfully submitted, Penny Brevig, Recording Secretary