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City of Lakeville
Administration Department
Memorandum
To: Mayor and Members of the City Council
From: Allyn Kuennen, Assistant City Administrator
Copy: Justin Miller, City Administrator
Date: June 27, 2016
Subject: Technology Advisory Committee/Board/Taskforce
The City Council requested staff to investigate the need to assemble an advisory group to address
current and future technology needs within the city and throughout the community.
It was originally thought the Cable Board could serve in this capacity with the addition of new
members with IT experience. However, with the franchise negotiations with Charter taking
longer than expected and the need to keep the Cable Board consistent until that franchise is
completed, a separate new advisory board may need to be considered.
This new group could be charged with the overall mission to advise the City Council on issues
that can help the City leverage technology to make Lakeville more cost effective, competitive
and forward thinking.
If the City Council wishes to move forward with a technology advisory group, the following
outlines a few options to consider:
Taskforce
Develop a short-term (twelve to eighteen months) research group of community members and
staff. This group would be responsible for defining long term goals, priorities and strategies
regarding the use, expansion of technology and infrastructure. The resulting plan could then be
implemented with the use of an internal technology group consisting of staff.
Advisory Board
Develop an advisory board of community members that are supported by staff. This group
would meet regularly or as needed to consider and make recommendations to the City Council
regarding on-going efforts or proposals for the expansion of the City’s technology infrastructure.
Technical Advisory Committee
The committee would operate the same as an advisory board, but would consist of City, County
and school district staff. This group would meet regularly or as needed to consider and make
recommendations to the City Council regarding on-going efforts or proposals for the expansion
of the City’s technology infrastructure.
Responsibilities
This new group’s main responsibilities would be to advise the City Council on issues that can
help the City leverage technology competitively and foster forward thinking and innovative
technology ideas, which may include:
Review city wide fiber or broadband deployment
Review LOGIS services (cost/benefit analysis)
Consider county fiber JPA coordination
Review internal and external technology policies
Staff will be available at the June 27th City Council work session to review the above
information and to discuss the need for a new a new telecommunications advisory group. If you
have any questions before the work session, please contact us.