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Home My WebLink AboutItem 06.gDate: September 19, 2016 Item No. GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY Proposed Action Staff recommends adoption of the following motion: Approve resolution authorizing the Police Department to participate in arant agreement with the Minnesota Department of Public Safety (DPS) for a DWI Officer. Overview The Lakeville Police Department will receive approximately $400,000 grant funds, over the course of four years, to cover a DWI enforcement full-time sworn officer, fringe benefits, and a squad car with necessary equipment. The Year One agreement is for $136,255 and includes officer salary and fringe for all DWI Officer related work. Subsequent grant years are automatic with re-application. The DWI Officer will work the peak nights and times when drinking and driving occurs. The goal is to support traffic safety interventions that have been proven to reduce deaths and severe injuries caused by motor vehicle crashes. Primary Issues to Consider • Year 3 of the 4 -year grant runs October 1, 2016 through September 30, 2017 • Up to $35,000 match/year required • Match includes vehicle maintenance, non -DWI Officer or Department required training, non -DWI Officer patrol hours Supporting Information • Agreement — Signature Required • Certification Regarding Lobbying • Resolution Financial Impact: $35,000.00 Budgeted: Y❑x N❑ Source: Annual Budget Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: Safety Throughout the Community; Good Value for Public Services Report Completed by: Jeff Long, Police Chief Ll. Grant Agreement Page 1 of 2 Minnesota Department of Public Safety ("State") Grant Program: 2017 National Highway Traffic Office of Traffic Safety Safety Administration (NHTSA): DWI Officers 445 Minnesota Street Suite 150 Saint Paul, MN 55101-5150 Project No.: 17-03-18 Grant Agreement No.: A-OFFICR17-2017- LAKEVLPD-008 Grantee: Grant Agreement Term: Lakeville Police Department 9237 183rd Street Effective Date: 10/01/2016 Lakeville, MN 55044-6090 Expiration Date: 09/30/2017 Grantee's Authorized Representative: Grant Agreement Amount: Executive Assistant to the Chief of Police Mora Thomas Original Agreement $136,255.00 9237 183rd Street Matching Requirement $ 0.00 Lakeville, MN 55044-6090 Phone: 952-985-2801 Email: mthomas lakevillemn. ov State's Authorized Representative: Federal Funding: CFDA 20.608 and CFDA 20.616 Terri Pieper FAIN: 18X9205464MN 16 and 445 Minnesota Street Suite 150 18X920405DMN16 Saint Paul, MN 55101-5150 Phone: (651) 201-7073 State Funding: None Email: terri.pieperAstate.mn.us Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2017 National Highway Traffic Safety Administration (NIITSA): DWI Officers Application ("Application") which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street, Suite 150, Saint Paul, MN 55101-5150. The Grantee shall also comply with all requirements referenced in the 2017 National Highway Traffic Safety Administration (NHTSA): DWI Officers Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines(https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement. .budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the DPS Grant Agreement non -state (OTS 06/16) Grant Agreement Page 2 of 2 matching requirement will be met by the Grantee. Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16.4.15 and /6C,05. Signed: Date: Grant Agreement No. A-OFFICRI7-2017-LAKEVLPD-008 PO No. 3-42731 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf or the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: DPS Grant Agreement non -state (OTS 06/16) 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: DPS/FAS Grantee State's Authorized Representative 2017 DWI Officers EXHIBIT A Organization: Lakeville Police Department A-OFFICR17-2017-LAKEVLPD-008 Budget Summary Budget Budget Category State Reimbursement Local Match In -State Travel Travel and Lodging for TZD Conference 2017 $550.00 $0.00 Total $550.00 $0.00 Salaries & Fringe Overtime $25,000.00 $0.00 Salary and Fringe Benefit Costs for DWI Officer 2017 $110,705.00 $0.00 Total $135,705.00 $0.00 Total $136,255.00 $0.00 08/29/2016 Page 1 of 1 CERTIFICATION REGARDING LOBBYING (For State of Minnesota Contracts and Grants over $100,000) The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Organization Name Name and Title of Official Signing for Organization I� Signature of Official Date CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION AUTHORIZING PARTICIPATION IN A GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY (DPS) FOR DWI OFFICER WHEREAS, the Lakeville Police Department desires to continue participation in the Minnesota Department of Public Safety's Towards Zero Deaths (TZD) Enforcement Grant (DPS) grant in order to receive DWI Officer grant funds to cover the salary and training costs for a DWI Officer. NOW, THEREFORE, BE IT RESOLVED that the City of Lakeville City Council hereby authorizes the Lakeville Police Department to participate in a grant agreement with the Minnesota Department of Public Safety for traffic safety enforcement projects during the period from October 1, 2016 through September 30, 2017; and The Mayor and City Clerk are hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Lakeville and Lakeville Police Department. Dated this 19th day of September, 2016 CITY OF LAKEVILLE BY: Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk