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HomeMy WebLinkAboutItem 06.g Date: Item No. 2017 DAKOTA COUNTY COMMUNITY FUNDING APPLICATION Proposed Action Staff recommends adoption of the following motion: Move to approve the submittal of the 2017 Dakota County Community Funding Application. Overview Each year, Dakota County sets aside funds to promote and operate Waste Abatement (Recycling) Programs. The Cities of Apple Valley, Burnsville, Eagan and Lakeville collectively share their recycling efforts and responsibilities through a partnership named Dakota Valley Recycling (DVR). Attached is DVR’s 2017 Dakota County Community Funding Application (representing all four participating cities) requesting funding in the amount of $238,000. The application and work plans follow Dakota County’s solid waste guidelines and recommendations. No matching funds are required. Primary Issues to Consider • DVR uses the funds each year to develop and implement waste abatement programs, educational programs and outreach activities for local residents and businesses to meet each City’s waste management objectives. Supporting Information • 2017 Dakota County Community Funding Application Financial Impact: $0 Budgeted: Y☐ N☐ Source: Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: High Quality Education; A Sense of Community and Belonging Report Completed by: Mac Cafferty, Environmental Resources Manager November 21, 2016 Exhibit 1 Dakota County, Physical Development Division Environmental Resources Department Jenny Kedward, 952-891-7043, jenny.kedward@co.dakota.mn.us Application process: Joan Kowski, 952-891-7965, joan.kowski@co.dakota.mn.us Dakota Valley Recycling 2017 Dakota County Community Funding Application Packet Application Packet and JPA Submittal Date: November 22, 2016 Funding Period: January 1, 2017 - December 31, 2017 2017 ANNUAL REPORT DUE DATE February 15, 2018 Submit completed Application Packet by: Main Contact for Dakota Valley Recycling Designated Liaison: Sue Bast Title: Environmental Specialist E-mail: Sue.Bast@burnsvillemn.gov Phone: 952-895-4524 Mailing Address: 13713 Frontier Ct City/State/Zip: Burnsville, MN 55337 Secondary Contact for Dakota Valley Recycling Designated Back-up: Jackson Becker Title: Environmental Technician E-mail: Jackson.Becker@burnsvillemn.gov Phone: 952-895-4511 Communications contact Name: Jackson Becker Title: Environmental Technician E-mail: Phone: 1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site URL: https://extranet.co.dakota.mn.us/sites/lsws 2. Sending electronically to jenny.kedward@co.dakota.mn.us 3. Mail to: Jenny Kedward Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 2 List of documents and information required as part of the Joint Powers Agreement for Community Funding. 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Work Plan Complete the Work Plan that includes activities, timeline, deliverables, and anticipated measurements. 3. Requested Budget Attach an itemized budget in Part V using the fund request below. 4. Compliance with Public Entity Laws *If no, identify the timeline and steps being taken to obtain compliance. 5. This work plan incorporates recommendations from the annual Scorecard submitted to the Municipality by County staff. I certify that this 2017 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2017 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2018. Susan Bast Name of person completing document Signature (electronic signature acceptable) Environmental Specialist Title Date Municipality: Dakota Valley Recycling Funding Year: 2017 Fund Request County Fund Eligibility Admin, Outreach/Education, Priority Issue $238,000 Filled in by County Waste Tire Activities (RSWC Only) Filled in by County TOTAL Filled in by County Attach appropriate documentation Yes No* MN Stat. §115A.552 (community recycling programs in place) X MN Stat. §115A.552 (residents/businesses have the opportunity to recycle) PROVIDE CODE LANGUAGE X MN Stat. §115A.151 (internal recycling programs for facilities under the municipality’s control) PROVIDE COPY OF HAULER CONTRACT X Previously provided X MN Stat. §473.848 and §115A.471 (management of solid waste collected under contract from municipal operations) x 3 2017 Work Plan/Annual Report I. Administration Local Solid Waste Staff (LSWS) Meetings GOAL: Open communications to share activities and results between County and Municipal staff. The designated Municipality Liaison must plan to attend at least FOUR out of the six LSWS meetings per year. Prior to each meeting and regardless of attendance, a report must be submitted identifying completed work plan progress and measurements. NOTE: newly-assigned Liaisons must attend a Dakota County Master Recycler Composter class. REPORT: When submitting the Annual Report, check each box next to the meetings attended. REPORT: 2017 Dates and reports Attended Submitted report Attended Submitted report Attended Submitted Report January 12 ☐ ☐ May 11 ☐ ☐ September 14 ☐ ☐ March 9 ☐ ☐ July 13 ☐ ☐ November 9 ☐ ☐ II. Municipal Facility Recycling Program Internal Recycling Rates GOAL: Demonstrate compliance with MN Stat §115A.151 to ensure recycling program for facilities under the municipality’s control meet best management practices. REPORT: At the end of 2017, waste diversion tons will be required for report submission. It is suggested to keep track of this information monthly or quarterly. Work with your municipal representative that handles contracts and/or invoices from the hauler. City-operated Facility • Buildings • Parks • Community centers Best Management Practices 2017 REPORT Mark X if completed See JPA 7.2 a. Annual recycling weight (tons) Annual waste processing weight (tons) Recycling rate* Apple Valley City Hall X Apple Valley Maintenance X AV Community Center X AV Hayes Park Arena X AV Senior Center AV Aquatic Center x Burnsville City Hall X Burnsville Maintenance X Burnsville Ice Center X Eagan City Hall X Eagan Maintenance X 4 Eagan Civic Arena X Eagan Community Center X Eagan Art House Lakeville City Hall X Lakeville Maintenance Lakeville Police Station X Lakeville Heritage Center X Lakeville Ames Ice Center X Lakeville Hasse Ice Center X Lakeville Art Center X APPLE VALLEY PARKS Alimagnet Park x Apple Grove Park Apple Ponds Park Apple Valley East Park Belmont Park Briar Oaks Park Carrollwood Park Cedar Isle Park Cedar Knolls Park Chaparral Park Cobblestone Park Delaney Park Diamond Path Park Duchess Park Faith Park Farquar Park Findlay Park Galaxie Park Greening Park Greenleaf Park Hagemeister Park Heritage Park Huntington Park Jonny Cake (East) x Jonny Cake (West) x Keller Kelley Lac Lavon Fred J. Jargen Long Lake Longridge Moeller Newell 5 Nordic Palomino Pennock Quarry Point x Redwood Regatta Robert L. Erickson Scott Park/Archery Site Summerfield Sunset Park/Overlook Tintah Valley Middle x Wallace Wildwood BURNSVILLE PARKS Acorn Park Alimagnet Park x Arbor Park Archery Site Birnamwood Golf Course x Black Dog Park Brookview Park Burnhaven Park Burnsville Heights Burnsville Skate Park x Cedarbridge Park Chateaulin Park Cliff Fen x Colonial Park Country Club Park Coventry Court Crosstown East Crosstown West Crystal Beach Crystal Lake West Day Park Echo Park Forest Heights Park Greenhaven Park Heritage Park Highland Forest Park Highland View Park Hollows Park Howell Park 6 Interlachen Park Judicial Park Kelleher Park Keller Lake Park Knob Hill Park Krestwood Park Lac Lavon x Lake Park Leisure Park Loop Park Neill Park Nicollet Park Nicollet Commons x Nordic Park North River Hills Park Northview Park Oak Leaf East Park Oak Leaf West Park Paha Sapa Park Pik Nik Island Red Oak Park Rolling Meadows Park Rose Park Rudy Kraemer Preserve Skyline Park South River Hills Park Sue Fischer Memorial Park Sunset Park Sunset Pond Tennisioux Park Terrace Oaks East Terrace Oaks West Timberland Knolls Tyacke Park Tyacke Park Twin Lakes Park Utech Pond Valley Highlands Park Vista View Wellington Crescent West Buck Hill Park Westview Park Wolk Park Woods Lane Trail 7 Wood Park EAGAN PARKS Berry Patch Park Blackhawk Park Bridgeview Park Bridle Ridge Park Bur Oaks Park Captain Dodd Park Carlson Lake Park Carnelian Park Cedar Pond Park Central Park x Cinnamon Ridge Clearwater Park Country Home Park Downing Park Evergreen Park Fish Lake Park George Ohmann Park Goat Hill Park Heine Pond Park Highview Park Holz Farm Park Kettle Park Lakeside Park Lexington Diffley Fields x Meadowland Park Moonshine Park Mueller Farm Park Northview Park x Oak Chase Park O'Leary Park Patrick Egan Park Peridot Path Park Pilot Knob Park Quarry Park Rahn Park Ed. Building x Rahn Athletic Fields Ridgecliff Park River Hills East Park Sky Hill Park Slater Acres Park South Oaks Park Thomas Lake Park 8 Thresher Fields Trapp Farm Park Walden Heights Park Walnut Hill Park Wescott Station Park Wescott Commons Park Woodhaven Park LAKEVILLE PARKS Antlers Park Aronson Park X Bunker Hill Park Casperson Park X Chadwick Park Dakota Heights Park East Community Park X Fieldstone Park Foxborough Park Kensington Park King Park X Market Plaza X Michaud Park X Orchard Lake Beach X Orchard Lake Park Prairie Lake Park Quigley-Sime Park X Ritter Park Spyglass Park Stoneborough Park Valley Park X Village Creek Park *Recycling rate = recycling weight / (recycling weight + waste weight) NOTE: to add more rows, click in the last box in the table and hit the TAB key. Internal Recycling Education and Activities GOAL: Promote recycling to all staff in the municipality’s administrative buildings and promote organics recycling to applicable staff to help reach recycling rate goal. REPORT: Update narrative to explain what occurred for employee education. How do you plan to educate employees within your government offices and buildings about recycling? 2017 PLAN: Improve signage on new or existing trash and recycling containers. Give short presentations at employee meetings. Organize Clean out Your Office days for city employees. Continue collection of Technotrash, Tyvek envelopes, plastic bags, and other items. REPORT: 9 III. Waste Abatement Activities and Planning GOAL: Increase residential waste reduction, reuse, and recycling in Dakota County. REPORT: Update the table with actual measurements when submitting the annual report. Update the event/activity narrative with activity outcomes and describe efforts completed waste planning narrative. Collection Events and Activities List the event or activity, date conducted, attendees to an event, weight or volume of material collected). Activities that are not associated with a date should be described in the narrative question. NOTE: mattresses, bicycles, and carpet must be reused or recycled. NOTE: submit invoices to demonstrate costs for material recycling (mattresses, bicycles, carpet) and for the shred event. Collection Event/activity Name Date of activity 2017 REPORT: Actual Metric (tons and attendees) Paper shredding event (required) Early Oct “I Love Burnsville” Appliance and Electronics Drop-off Day Early June “I Love Burnsville” Curbside Collection Early June Lakeville Watershed Clean-up April Lakeville HHW Collection Spring Burnsville HHW Collection Early October Apple Valley Fall Clean-up Early October Apple Valley Curbside Clean-up Early October Eagan Pumpkin Recycling 11/4/17 Lakeville Pumpkin Recycling 11/4/17 America Recycles Shoe Collection 11/13 – 11/19 Holiday Lights Recycling Nov ’17 – Jan ‘18 NOTE: to add another row, click in the last box of the table and press TAB. Describe other waste abatement activities and/or program development conducted by municipality. 2017 PLAN: • Ongoing work with the ARROW program; promoting recycling and organics recycling among businesses • DVR Recycling Hotline; answering phone calls and emails about recycling and disposal • Promoting recycling and collecting organics at employee functions REPORT: 10 Community festivals/events Community festivals and events are defined as special events at a non-residential location that draw large crowds of people for multiple hours. What mechanism will you establish to ensure recycling best management practices are applied at community events/festivals within the municipality? Describe both the mechanism (i.e., systemic changes) and outreach provided to event/festival organizers and vendors. 2017 PLAN: • Research policies, ordinances, contract language, and use of vendor letters to determine options for each city • Participate in event recycling workshops • Utilize DVR and Dakota County resources to fill needs at events • We will use the mechanisms most appropriate for each city to accomplish our recycling and organics diversion goals at events and festivals REPORT: Name of Event Date(s) of event Recycling, Organics, or both? Will you need County resources? (E.G., X-frames, bags) Event location 2017 REPORT Weights (recycling, organics, trash), lbs Waste diversion rate* (%) Eagan Market Fest Weekly Jun-Sept Both No Eagan Central Park 4th of July Funfest July 3-4 Both Maybe Eagan Central Park Eagan Art Fest June 27-28 Both No Eagan Central Park Holz Farm Spring Festival May 15 Both No Holz Farm, Eagan Lone Oak Days September Both No Holz Farm, Eagan Halloween Hodgepodge October Both No Eagan Community Ctr. Burnsville International Fest Summer Recycling No Nicollet Commons I Love Burnsville week Summer Recycling No Nicollet Commons Lakeville Fire Waffle Breakfast August Both Probably Fire Station #1 Lakeville Heritage Waffle Breakfast September Both Probably Heritage Center Lakeville Earth Day Celebration Spring Both Probably Maintenance Facility Burnsville Firemuster September Both Probably Civic Center Park 11 *Waste diversion rate = (recycling weight + organics weight) / (recycling weight + organics weight + trash weight) IV. Outreach and Education Website content GOAL: Local collection information and consistent recycling and waste abatement messaging throughout the County. ☒ I verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to applicable County webpages. Required Communication GOAL: Inform residents about curbside recycling opportunities, household hazardous waste services at The Recycling Zone, and food waste prevention. Each municipality is required to: All municipalities: Include two articles in city newsletters on curbside recycling and The Recycling Zone residential services. Large municipalities (Rural Solid Waste Commission and communities with over 1,000 households): • Complete at least ONE of the following for recycling and/or household hazardous waste: o Send an additional direct mailer to residents o Coordinate a large event to celebrate recycling (e.g., Earth Day or America Recycles Day Celebration) o Conduct at least two booths or presentations at large community events (e.g., school assembly, Pollution Prevention Day, Farmer’s Market) • Include food waste prevention in a direct mailer to residents (newsletter articles can count) • Schedule a presentation for food waste prevention Check or highlight the articles you will use in city newsletters: ☒ Curbside recycling ☒ Master Recycler/Composter classes ☒ The Recycling Zone ☒ Backyard composting ☒ Electronics recycling ☒ Public space recycling ☒ Fix-It Clinics ☒ Fluorescent light recycling ☒ Food waste prevention ☒ Recycling Association of Minnesota compost bin sale (1st quarter) Are there additional toolkits/topics you would like County staff to provide? • Quick-hitter type information on proper disposal of items like plastic bags, holiday trees and wreaths, aluminum foil, and others • Articles to promote events, such as hazardous waste collections, shoe recycling week, and holiday lights recycling • Articles to promote the ARROW program and recognize the businesses participating Music in the Park June-July Recycling No Kelley Park, Apple Valley Night to Unite Organizers Picnic August Both No Apple Grove Park, AV Night to Unite August Recycling Maybe ~25 neighborhoods Apple Valley Freedom Days July 2-4 Recycling No Johnny Cake Park East, AV 12 Are there additional print or electronic pieces you would like County staff to develop? If so, when would you like each piece? • Recycling ordinances for multi-unit housing (anytime) • Recycling requirements for large events (spring or summer) List social media that the city uses, if any, including the audience. Dakota Valley Recycling Twitter page City of Burnsville Twitter page City of Burnsville Facebook page City of Eagan Twitter page City of Eagan Facebook page City of Eagan NextDoor app City of Apple Valley Facebook page City of Lakeville Facebook page REPORT: Update the table with actual measurement when submitting the annual report. Provide any additional activities related to residential recycling education and outreach Outreach mechanism and topic Date or season 2017 REPORT: Actual Metric • Date of activity • Number of residents reached City Newsletter articles and E-Guide Will include articles on the Recycling Zone, home recycling, and food waste prevention in all 4 newsletters) Ongoing DakotaValleyRecycling.org Ongoing Earth Day school presentations (all cities) Spring Preschool presentations (all cities) Various Senior Citizen presentations (all cities) Various Booths at community events (all cities) Various Burnsville HHW postcard August Twitter (all cities + DVR page) Ongoing Facebook (all cities) Ongoing Chinook Book App Ad Ongoing Halloween Hodgepodge booth October Eagan Market Fest booth July New Resident Packets (Lakeville) Ongoing “Just Eat It” screenings (all cities) Various NOTE: to add another row, click in the last box of the table and press TAB. 13 V. Priority Issue: Organics Recycling GOAL: To increase awareness of organics recycling for residents; decrease the amount of food thrown away in households; and, increase the recycling rate with organics collection. Based on 2016 work plan results, what municipality-wide organics diversion for residents will be implemented? 2017 PLAN: Because all of the DVR cities are open collection cities, we are reliant on the cooperation of haulers to offer organics to their customers. We will work with SET to promote the Blue Bags program to haulers, and hope a hauler agrees to work with us. REPORT: Describe additional planning efforts to implement municipality-wide organics diversion for residents. 2017 PLAN: We will also research drop-sites for organics at locations in the DVR cities. REPORT: Based on 2016 work plan results, what municipal buildings will you start collecting organics recycling? 2017 PLAN: • Burnsville Ice Center and Maintenance Facility • Eagan Civic Arena and City Hall • Apple Valley Hayes Arena and City Hall • Research potential organics collection at Lakeville City Hall • Research potential at Apple Valley Family Aquatic Center REPORT: VI. 2017 Community Funding Budget and Expense Form Municipalities must submit an attached a budget sheet. Municipality contributions are not mandatory but help the Department identify needs for this program. Funding from budgets MAY be carried over to the next year for specific projects. 2017 BUDGET (attach) 14 County Funds Municipality Funds/In-Kind Funds/Staff Total Expense (County + Municipality) Salary 190,000 36,218 226,218 Design/Printing 10,000 5,000 15,000 Distribution/Mailing 1,500 1,500 Professional Services 15,000 5,000 20,000 Operating Supplies/Promotional 16,750 16,750 Advertisements 2,000 2,000 Mileage 750 750 Training/Subscription/Membership 2,000 2,000 LNIF TOTAL* $ 238,000.00 $ 46,218.00 $ 284,218.00 Include itemized Administrative expenses. Include total itemized expenses to accomplish the required tasks within each category: Municipal Facility Recycling, Outreach and Education, Waste Abatement Activities and Planning, and Priority Issue. REPORT: Submit a completed budget sheet with actual expenses. Total FTE for your municipality to coordinate this program: ___3____ 15 Community Funding Performance Scorecard To be filled out by County staff to aid communities in completing annual work plan. Community: ________________ Year reviewed: _________________ The Community Funding Program enables each municipality to work with Department staff to develop and implement projects and programs for waste abatement towards achieving Master Plan objectives. I. Administration and Internal Recycling Work needs to be done in this funding year to meet goals Meets goals Recycling Services Provided Residents and businesses have access to curbside recycling through a private hauler or municipality-sponsored program. Designated Municipal Liaison or Back-up attended at least 4 out of 6 municipality/county meetings per year. Municipality participated in and submitted annual Work Plan and Budget. Recycling efforts in municipal operations. Education to municipal employees about recycling and waste reduction. Annual report is complete and submitted on time. Report quantitative measurements for recycling, organics (if applicable), and trash for internal operations. II. Waste Abatement & Residential Recycling Work needs to be done in this funding year to meet goals Meets goals Communications & Outreach Municipality uses resources from the Residential Toolkits (articles, images, etc.) provided by the Department. Printed and electronic recycling resources for residents follow the Dakota County style guidelines for logo and website references, and use terminology and/or images provided by the Department. The municipality website content for solid waste management and household hazardous waste links to the County’s respective webpages. At least one written communication is distributed to every new and existing household about recycling, waste reduction and/or reuse. 16 At least one written communication is distributed to every new and existing household about The Recycling Zone services. At least four additional education activities accomplished from a menu of options developed by the Department (large communities only). Accuracy of information is verified with Department staff before distribution. Printed materials identify funding source. Report quantitative and qualitative measurements related to Master Plan objectives for each communication and outreach activity. Operations, Programs & Recycling Events A municipality waste diversion baseline and annual goal for municipality is developed. Programs to increase residential recycling are developed and implemented. A plan to implement organics diversion in City- owned/operated facilities in 2017 is developed. Planning is underway to implement municipality-wide organics diversion. Report quantitative and qualitative measurements related to Master Plan objectives for each project/program activity. Priority Issue Work needs to be done in this funding year to meet goals Meets goals Recycling collection is offered in municipality-owned non- administrative facilities (e.g., community centers) following best practices. Recycling collection is offered in parks and along major trails as well as applicable public areas following best practices. Recycling collection is offered at municipality-sponsored events following best practices. Recycling and trash containers are labeled with signs/labels provided by the Department. Residents and applicable coordinators/staff are educated about recycling in parks, public areas and events.