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Home My WebLink About11-21-16CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES November 21, 2016 Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Mayor Little, Council Members Davis, Swecker, Anderson and LaBeau Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Jeff Long, Police Chief; Chris Petree, Public Works Director; Dave Olson, Community & Economic Development Director; Jerilyn Erickson, Finance Director; John Hennen, Parks & Recreation Director; Daryl Morey, Planning Director; Charlene Friedges, City Clerk 3. Citizen Comments: Bob Egan, 17601 Glasgow Way, addressed the City Council regarding the City's long term debt which, he feels, is excessive and inappropriate compared to other Dakota County and metro area cities. Mayor Little explained that Lakeville's debt load is higher than most cities due, in part, to the fact that Lakeville is the fastest growing city in the state of Minnesota. He and Council Member Anderson confirmed that the City Council will continue to review the City's financial condition and future debt load. 4. Additional Agenda Information: Mr. Miller stated representatives of Post Consumer Brands were not able to attend this meeting. The resolution of appreciation was removed from the agenda and will be brought forward at a future meeting. 5. Presentations/Introductions: Parks & Recreation Director John Hennen introduced Dave Tobias and Chris Beumer of the Lakeville Baseball Association, who presented a donation in the amount of $100,000 to the City of Lakeville for the King Park lighting project. Representatives of the sixth grade Lego League Team made a presentation regarding Bee Colony Collapse Disorder (the end of bees). They urged the City of Lakeville to support pollinator gardens and to allow beehives in residential communities. Council members referred the matter to the Planning Commission for review and recommendation. 6. Consent Agenda Motion was made by Anderson, seconded by Swecker, to approve the consent agenda items as follows: City Council Meeting Minutes - November 21, 2016 a. Claims for payment b. Minutes of the November 7, 2016 City Council meeting c. Resolution No. 16-154 approving Select Account agreements and plan documents d. Resolution No. 16-155 amending the Paid Time Off Policy Page 2 e. Findings of fact and conditional use permit to allow the construction of a Northern Natural Gas Company utility building at the northeast corner of 215th Street and Kenrick Avenue f. Resolution No. 16-156 authorizing preparation of a feasibility report for the 2017 Holyoke Avenue improvement project g. Authorize submittal of the 2017 Waste Abatement Community Funding application h. Resolution No. 16-157accepting donation from Lakeville Public Safety Foundation i. Resolution No. 16-158 approving the acquisition of real property located at 17395 Kenwood Trail j. Resolution No. 16-159 approving a gambling permit for Lakeville Lions k. Change Order No. 1 with Kevin Casey, LLC for the construction of Ritter Farm Dog Park 1. Agreement with Clifton Larson Allen LLP for auditing services Voice vote was taken on the motion. Ayes - unanimous 7. Public Hearing - Capital Improvement Plan and Street Reconstruction Plan Mayor Little opened the public hearing on the proposed five year Capital Improvement Plan and Street Reconstruction Plan. Finance Director Erickson provided a brief overview of the Capital Improvement Plan and Street Reconstruction Plan. She highlighted some of the additional projects that were included since the City Council's July 25th work session. A natural resources component was added to reflect ongoing water quality improvements. Two intersection improvement City Council Meeting Minutes - November 21, 2016 Page 3 projects (162°d Street/Kenyon Avenue and Dodd Boulevard/Flagstaff Avenue) were advanced by one year to align with the Dakota County Capital Improvement Plan. The Equipment Plan has been modified to allow for the purchase of a trailer for the Police Department and replacement radios for the Fire Department. Bob Egan, 17601 Glasgow Way, voiced objection to the City's contribution of funds to Dakota County for improvements to the County's highway system. He felt that Municipal State Aid funding should be used to maintain the City's roads and should not be used to pay for County highway improvements. Mayor Little explained the rationale behind the City/County policy of financing highway improvements and how this long-standing policy has benefited the City of Lakeville over the years. Motion was made by Anderson, seconded by Swecker, to close the public hearing. Voice vote was taken on the motion. Ayes - unanimous Motion was made by Davis, seconded by Swecker, to approve the following: Resolution No. 16-160 adopting the 2017-2021 Capital Improvement Plan and approving the issuance of General Obligation Capital Improvement Bonds; Resolution No. 16-161 adopting the 2017-2021 Street Reconstruction Plan and approving the issuance of General Obligation Street Reconstruction Bonds; Resolution No. 16-162 declaring the City's intent to reimburse certain expenditures from the proceeds of bonds to be issued by the City; Resolution No. 16-163 amending the 2016 General Fund Budget Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson 8. Public Hearing - 2017 Street Reconstruction Project Mayor Little opened the public hearing on the 2017 street reconstruction project, Improvement Project 17-02. Public Works Director Chris Petree provided a brief overview of the project, estimated project costs and assessments. He pointed out that watermain and sanitary sewer improvements are paid for by the City and are not assessed to the benefiting properties. The feasibility report estimates an assessment in the amount of $4,506.66 per single family unit. Bids for the project are scheduled to be opened in March 2017. A more precise unit assessment rate will be determined at that time and will be presented to the affected property owners prior to the public assessment hearing in April. City Council Meeting Minutes - November 21, 2016 Page 4 The following individuals asked questions and/or expressed concerns about the project: • Lu Sweep, 17147 Jonquil Avenue • Bob Nentl, 17355 Jersey Way • David Halvorson, 17141 Jonquil Avenue • Ryan Hetland, 16580 Javelin Avenue • Joseph Ambalathunkal, 10221 167 I Street W. • Barry Hubbard, 17371 Jasmine Avenue • Rich Ginder, 17131 Jonathan Court • Greg Anderson, 10324 167th Street W. • Tim Mergens, 16737 Jacana Court • Mark Roshovd, 17168 Jefferson Court • Amy Mettlach, 16782 Jalisco Terrace E. Their questions and concerns related to: • Deterioration of city streets caused by garbage trucks • Determination of spot curb and gutter replacement and potential impact to irrigation systems • Storm drainage issues at the intersection of Jonquil Avenue and 173rd Court W. • Removal and reinstallation of driveways • Defining the scope of the project and how the various areas are assessed • Potential impacts on home values during construction • Seller/buyer responsibility of pending assessments • Assurance that unanticipated issues during construction will be resolved • Timeline for paying assessments • Reconstructing streets that appear to be in good condition • Likelihood that the current estimated assessment will increase • Driveway access • Justification of financial benefit to the property Mr. Petree addressed all questions and concerns. There were no questions from the council members. Motion was made by Swecker, seconded by Davis, to close the public hearing. Voice vote was taken on the motion. Ayes - unanimous City Council Meeting Minutes - November 21, 2016 Page 5 Motion was made by Swecker, seconded by Davis, to approve Resolution No. 16-164 ordering the 2017 street reconstruction project and authorizing the preparation of plans and specifications and advertisement for bids. Roll call was taken on the motion. Ayes - Little, Swecker, Anderson, LaBeau, Davis 9. Unfinished business: None 10. New business: None 11. Announcements: Next regular Council meeting, December 5, 2016 Council work session, November 28, 2016 Mayor Little adjourned the meeting at 8:53 p.m. Respectfully submitted, Charlene Friedges, City Cl C/--, IV Matt Little, Mayor