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Home My WebLink About16-168CITY OF LAKEVILLE RESOLUTION NO. 16-168 RESOLUTION AMENDING THE 2016 GENERAL FUND BUDGET AND THE 2016 COMMUNICATIONS FUND BUDGET BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota that the 2016 General Fund budget and the 2016 Communications Fund Budget are hereby amended for the fiscal year ending December 31, 2016 as per Exhibit A and B, as attached hereto. ADOPTED by the Lakeville City Council this 5th day of December, 2016 CITY OF LAKEVILLE Matt Little, Mayor ATTEST: 4 1 �q4' Charlene Friedges, City 2016 GENERAL FUND BUDGET Expenditures 2016 806,513 2016 (595,000) General government YTD - 211,513 Final (24,417) (257,063) Mayor and Council Amended 12/5/2016 Amended Committees and Commissions Budget Adjust Budget Notes Revenues 413,336 19,005 432,341 (1)(7) General property taxes $18,553,538 $ - $18,553,538 (1) Licenses and permits 1,855,528 50,000 1,905,528 (10) Intergovernmental 988,816 9,400 998,216 (13) Charges for services 3,149,629 50,000 3,199,629 (3)(15)(17) Court fines 315,000 - 315,000 (1)(8)(10)(11) Investment income 40,376 - 40,376 (1)(12) Miscellaneous 41,645 16,161 57,806 (3)(14) Total revenues 24,944,532 125,561 25,070,093 (1)(2)(6) Expenditures (24,417) (468,576) 806,513 - 806,513 (595,000) General government 211,513 - 211,513 (232,646) (24,417) (257,063) Mayor and Council 99,866 - 99,866 Committees and Commissions 71,284 13,500 84,784 (3) City administration 413,336 19,005 432,341 (1)(7) City Clerk 195,441 2,311 197,752 (1) Legal counsel 78,178 - 78,178 Planning 458,036 8,695 466,731 (1) Community and econ. development 297,952 5,905 303,857 (1) Inspections 1,000,761 120,252 1,121,013 (1)(8)(10)(11) General government facilities 427,117 56,061 483,178 (1)(12) Finance 718,826 16,836 735,662 (1) Information systems 543,979 58,604 602,583 (1)(2)(6) Human resources 490,511 44,334 534,845 (1)(4)(9) Insurance 182,180 - 182,180 Public safety Police 9,693,385 127,522 9,820,907 (1)(2)(4)(12)(13)(14) Fire 1,753,089 (1,706) 1,751,383 (1)(12) Public works Engineering 785,343 14,533 799,876 (1) Operations and Maintenance 652,545 9,467 662,012 (1) Streets 3,321,247 31,402 3,352,649 (1)(12) Parks and recreation Parks 2,442,197 19,859 2,462,056 (1)(12) Recreation 622,974 13,680 636,654 (1)(17)(18) Heritage Center 98,770 12,007 110,777 (1)(15) Arts Center 479,173 20,441 499,614 (1)(17) Other 562,501 (442,730) 119,771 (1)(6)(7)(8)(9)(11) Total expenditures 25,388,691 149,978 25,538,669 Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfer from other funds Transfer to other funds Total other financing sources (uses) Net change in fund balance Fund balance, January 1 Fund balance, December 31 (444,159) (24,417) (468,576) 806,513 - 806,513 (595,000) - (595,000) 211,513 - 211,513 (232,646) (24,417) (257,063) 11,406,277 968,651 12,374,928 $11,173,631 $ 944,234 $12,117,865 (5) EXHIBIT A (1) Increase departmental personnel services for the 2016 COLA Adjustment. Expenditures: Personnel Services 331,730 Decrease in Contingency (2) Reclassify the Information Systems and Police budgets to account for the Information Systems Technician to be funded in the Information Systems Department. Expenditures: Personnel Services - Information Systems Personnel Services - Police Records Exhibit A (331,730) 41,656 (41,656) (3) Amend the Pan-O-Prog program to reflect the city share of the fire works and increase the contribution from the Pan-O-Prog Committee. Expenditures: Personnel Services 7,000 Other Charges and Services 6,500 Revenues: General Government Services Donations Use of Fund Balance 15,000 (3,500) 2,000 (4) Reclassify the injured officer benefits from the Human Resources budget to the Police Department budget. Expenditures: Personnel Services - Police 12,924 Personnel Services - Human Resources (12,924) (5) Amend the budgeted (estimated) January 1, 2016 Fund Balance to reflect the actual January 1 Fund Balance. Actual Fund Balance, January 1, 2016 12,374,928 Budgeted Fund Balance, January 1, 2016 11,406,277 Increase Fund Balance, January 1, 2016 968,651 G:\Budget\2016 Budget\Budget Amendments - Potential\2016 GENERAL FUND AMENDMENT 12-05-2016 12/1/2016 Exhibit A (6) Amend the Information Systems Department personnel services to reflect the leave hour payout for the retiring manager with a net savings from vacant positions during the year. Expenditures: Personnel Services 10,000 Contingency (10,000) (7) Amend the City Administration Department personnel services to reflect the leave hour payout for the Administrative Assistant with a net savings from other personnel costs. Expenditures: Personnel Services 10,000 Contingency (10,000) (8) Amend the Inspections Department personnel services to reflect the leave hour payout for the Administrative Assistant. Expenditures: Personnel Services 16,000 Contingency (16,000) (9) Amend the Human Resources Department personnel services to reflect the leave hour payout for the Human Resources Director. Expenditures: Personnel Services 50,000 Contingency (50,000) G:\Budget\2016 Budget\Budget Amendments - Potential\2016 GENERAL FUND AMENDMENT 12-05-2016 12/1/2016 Exhibit A (10) Amend the Inspections Department budget to account for the increase in contractual electrical inspections and the offsetting electrical permit revenues. Expenditures: Other Charges and Services 50,000 Revenues: Permits - Electrical 50,000 (11) Amend the budget to account for a property demolition that the city will be assessing the property in the future. However, collection of the assessment may be difficult. Expenditures: Other Charges and Services 40,000 Contingency (25,000) Revenues: Use of Fund Balance 15,000 (12) Amend the budget to account for the addition of Facility Attendants replacing the Contractual Cleaning Services. Expenditures: Personnel Services 76,545 Other Charges and Services - Cleaning (69,128) (13) Revenues: Use of Fund Balance 7,417 Amend the Police Department budget for equipment purchased in 2016 for the Auto Theft Prevention grant. The grant was anticipated to be completed in 2015. Expenditures: Capital Outlay 9,400 Revenues: Grants 9,400 G:\Budget\2016 Budget\Budget Amendments - Potential\2016 GENERAL FUND AMENDMENT 12-05-2016 12/1/2016 Exhibit A (14) Amend the budget to record the 2016 K9 expenditures to be funded with Donations. Expenditures: Commodities 1,156 Other Charges and Services 7,354 Capital Outlay 11,151 Revenues: Donations 19,661 (15) Amend the Recreation Department budget to account for the increased youth activities and the offsetting program participation revenues. Expenditures: Other Charges and Services 20,000 Revenues: Charges for Services - Recreation Chrgs 20,000 (16) Amend the Heritage Center and Recreation Department budgets to account for the additional part-time staff hired during 2016. Expenditures: Personnel Services - Heritage Center 11,500 Personnel Services - Recreation Dept. (11,500) (17) Amend the Arts Center budget to account for additional expenditure related to increases in events and increased revenues. Expenditures: Other Charges and Services 15,000 Revenues: Charges for Services - Event Admissions/Rent 15,000 G:\Budget\2016 Budget\Budget Amendments - Potential\2016 GENERAL FUND AMENDMENT 12-05-2016 12/1/2016 2016 COMMUNICA TIONS FUND BUDGET Revenues Franchise fees P.E.G. fees State -aid pensions Investment income Total Revenues Expenditures Personnel services Commodities Other charges and services Capital outlay Total Expenditures Transfers Transfer to General Fund Transfer to Building Fund Transfer to Equipment Fund Total Transfers Net Change in Fund Balance Fund Balance, January 1 Fund Balance, December 31 Exhibit B Notes (3) (134,978) - (134,978) 2016 2016 (100,000) Final Adopted 12/5/2016 Amended Budget Adjust Budget $ 690,879 $ $ 690,879 65,067 - 65,067 516 516 4,182 - 4,182 760,644 - 760,644 342,859 38,129 380,988 2,583 - 2,583 195,222 35,000 230,222 48,262 - 48,262 588,926 73,129 662,055 Notes (3) (134,978) - (134,978) (150,000) - (150,000) (100,000) - (100,000) (384,978) - (384,978) (213,260) (73,129) (286,389) 781,543 11,140 792,683 (4) $ 568,283 $ (61,989) $ 506,294 Exhibit 6 (1) Increase personnel cost for the 2016 COLA Expenditures: Personnel Services 4,386 Revenues: Use of Fund Balance 4,386 (2) Amend personnel services to reflect the leave hours payout for the Communications Manager. Expenditures: Personnel Services 33,743 Revenues: Use of Fund Balance 33,743 (3) Additional legal fees incurred related to the Cable Franchise Renewal process. Expenditures: Other Charges and Services 35,000 Revenues: Use of Fund Balance 35,000 (4) Adjust the budgeted (estimated) January 1, 2016 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2016 511,596 Budgeted Fund Balance, January 1, 2016 500,456 Increase Fund Balance, January 1, 2016 11,140