HomeMy WebLinkAboutItem 06.h
January 3, 2017 Item No.
RESOLUTION AUTHORIZING THE PURCHASE & DISPOSAL OF VEHICLES
AND EQUIPMENT IN ACCORDANCE WITH THE 2017 BUDGETS AND 2017
EQUIPMENT PLAN
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution
authorizing the purchase and disposal of vehicles and equipment in accordance with the
2017 Budgets and 2017 Equipment Plan.
Overview
The City Council adopted the 2017-2021 Capital Improvement Plan (which included the 2017
Equipment Plan) on November 21, 2016 and the 2017 Budget on December 5, 2016. The
Purchasing Policy requires that the City Council authorize purchases that exceed $20,000 as
well as the disposal of all city assets. The vehicles and equipment scheduled to be purchase
for 2017 which exceed the $20,000 threshold which requires City Council authorization and
have not been previously authorized include:
Vehicles and mobile equipment:
4-Squads (Police-Patrol)1-SUV (Parks)
1-Midsized Car (Police-Investigations)1-5320 Tractor (Parks)
1-CSI Trailer (Police-Investigations)3-1445 Mowers (Parks)
1-Pickup 3/4 Ton (Streets)2-Trailers (Parks)
1-Tree Triming Truck (Streets)1-SUV (Operations & Maintenance)
2-Dump Trucks (Streets)1-Backhoe (Utilities)
1-Loader (Streets)1-Pickup 3/4 Ton with plow (Utilities)
1-Pickup 3/4 Ton, plow & lift gate (Parks) 1-Pickup 1/2 Ton (Utilities)
1-Pickup 3/4 Ton (Parks)1-Sewer camera truck (Utilities) Other Equipment:
Computers (City wide)CarteGraph OMS
Telephones (City wide)Voting Tabulators (City Clerk)
Switches - Networking (City wide)14-AR15 rifles (Police)
Server - (Info. Systems)Drive on Heavy Vehicle Hoist (Streets)
Security System (Arts Center)ENG Camera (Cable TV)
Card Access System (City Hall)City Hall Sign (Communications)
DC Broadband Initiative (City wide)
Microsoft Office (City wide)
The 2017 Budget includes approximately $2.8 million for the purchase of vehicles and
equipment. Purchases will be made from various vendors and cooperative purchase
agreements with the State of Minnesota, National Joint Powers Alliance, National Cooperative
Purchasing Alliance, etc. Purchasing contracts are used for these types of vehicles and
equipment as a cost saving mechanism. These contracts have complied with all bidding
requirements which results in saving considerable staff time.
The equipment being replaced per the 2017 Equipment Plan and the 2017 Budgets will be
disposed of in a manner required by State Statute or the City’s Purchasing Policy; most often
traded-in on the purchase of the new equipment or sold at auction. The budget is
anticipating approximately $210,000 in proceeds from the replacement of those assets.
Primary Issues to Consider
• None
Supporting Information
• Resolution
Financial Impact: $2,556,777 Budgeted: Y☒ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Jerilyn Erickson, Finance Director
Various
2017 CIP/Equipment Plan; 2017 Budget
CITY OF LAKEVILLE
RESOLUTION NO. ___
RESOLUTION AUTHORIZING THE PURCHASE AND DISPOSAL
OF VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE
2017 BUDGETS AND 2017 EQUIPMENT PLAN
WHEREAS, State Statute 471.345 sets forth the law regulating the sale or purchase of supplies,
materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of
real or personal property in Minnesota cities and the City of Lakeville; and
WHEREAS, The City Council adopted the Lakeville Purchasing Policy on June 6, 2016, to
assign purchasing responsibility and authority to the level consistent with good business practice and
sound financial management policy to the extent possible; and
WHEREAS, The City Council approved the 2017-2021 Capital Improvement Plan (which
included the 2017 Equipment Plan) on November 21, 2016 and the 2017 Budgets on December 5,
2016 which included approximately $2.8 million for the purchase of vehicles and equipment and
approximately $210,000 for the disposal of vehicles and equipment.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville
Minnesota as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to purchase and dispose of vehicles and equipment consistent with the
2017 Budgets and 2017 Equipment Plan.
ADOPTED by the Lakeville City Council this 3rd day of January, 2017
CITY OF LAKEVILLE
___________________________
Douglas P. Anderson, Mayor
ATTEST:
_____________________________
Charlene Friedges, City Clerk