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Home My WebLink AboutItem 11 Date: February 6, 2017 Item No. RESOLUTION APPROVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING FOR THE 2017 HOLYOKE AVENUE IMPROVEMENT PROJECT Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution approving the feasibility report and calling a public hearing for the 2017 Holyoke Avenue Improvement Project. These improvements constitute City Improvement Project 17-04. Overview On November 21, 2016, the City Council authorized WSB & Associates, Inc. to prepare a feasibility report for the 2017 Holyoke Avenue Improvement Project. That feasibility report has been completed. Based on information in the feasibility report, the estimated cost for the 2017 Holyoke Avenue Improvement Project is $2,348,205. Funding for the 2017 Holyoke Avenue Improvement Project, based on the City’s Street Assessment Policy, is recommended as follows: $456,800 City issuance of debt which is repaid with Streetlight Utility Fund revenues; $65,000 Dakota County CDA CDBG/RIG Funds; $78,144 Communication Fund; $1,137,756 City issuance of debt which is repaid with property tax levies; and $610,505 City issuance of debt which is repaid through special assessments to benefitting property owners for the street, storm sewer and signage improvements. Included in the estimated project cost is the cost of replacing the street light system and installing miscellaneous wayfinding and gateway signage. Not included in the proposed project financing is a grant from the Dakota County Community Development Agency. Staff has submitted a request for $250,000 through their Redevelopment Incentive Grant program, but the amount received and how it is applied to the project has yet to be determined. Primary Issues to Consider (see attached) • Citizen Comments • Project Cost and Financing Summary Supporting Information • The Project Location Map is attached and complete feasibility report is available. Financial Impact: $ Budgeted: Y☒ N☐ Source: Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: Good Value for Public Services Report Completed by: Chris Petree, Public Works Director 2,348,205 Bonds, Grants, Various Funds CIP & 2017 Budget 2 PRIMARY ISSUES TO CONSIDER • Citizen Comments: Multiple meetings since August 2015 were held with DLBA members and at the neighborhood meeting held on December 8, 2016, there was no significant opposition to project. There were many questions about the scope of the roadway improvements, the amount of the estimated assessments, and questions regarding access during construction. • Project cost and financing summary: Total Street/Storm Sewer Streetlight Replacement Signage Debt - repaid with: Property taxes 1,137,756 1,137,756 Special assessments 610,505 593,845 16,660 65,000 65,000 78,144 78,144 456,800 456,800 TOTAL 2,348,205$ 1,731,601$ 456,800$ 159,804$ Streetlight Operating Fund* Project Financing Project Cost Communication Fund CDBG/RIG Funds Feasibility Estimate Budgeted Debt - repaid with: Property taxes 1,137,756$ 916,568.00$ Special assessments 610,505$ 557,046.00$ 65,000$ -$ 78,144$ -$ 456,800$ 400,000.00$ TOTAL 2,348,205$ 1,873,614.00$ Streetlight Operating Fund* Project Financing Communication Fund CDBG/RIG Funds *Debt will be issued for streetlight portion, as well. 3 CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION APPROVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING FOR THE 2017 HOLYOKE AVENUE IMPROVEMENT PROJECT WHEREAS, on February 6, 2017, the City Council received the feasibility report for the proposed improvements to Holyoke Avenue between CSAH 70 and Heritage Dr., City Improvement Project 17-04. NOW, THEREFORE, BE IT RESOLVED, by the Lakeville City Council: 1. The Feasibility Report for Project 17-04 is hereby approved. 2. A public hearing is hereby called for March 6, 2017 at 7:00 p.m. at the Council Chambers of the City Hall and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED by the Lakeville City Council this 6th day of February, 2017. CITY OF LAKEVILLE ________________________________ Douglas P. Anderson, Mayor ATTEST: ________________________________ Charlene Friedges, City Clerk 211TH S T W 209TH ST W IDAHOAVEHOLYOKE AVE212TH ST W HEATH AVE208THST W IDALIA AVEH ERITAGEDRHOLT AVEIDAHOAVEHUGHES AVE207TH ST W HOLLINS AVEHOLIDAY AVE205TH ST W 210TH ST W 214TH ST W 208TH ST W UPPER 209THST W HE R ITAGEDRHAYES AVE208THST W HYDRA CT ILAVISTAWAY HIGHVIEW AVEI LAVISTAWAY IDAHO AVEHOLIDAYAVEHUNTERC T HUMBOLDTCT HYA LITEDRH YTRAILCIRICENICTRL HONEYCOMBPATHILLINOISPATH213TH ST WICELAND AVEIBISAVEIBEX AVEID E A L WAY HUMMINGBIRD LN HULLAVE202ND ST W HEYWOOD AVE215TH ST W IDAHOAVE H U N TSVILL E TRL HOWLAND AVEHOWLAND AVEHYTRAILCIRHYTRAILCIRH A R T F O R DWAY HARTFORD WAY HURLEY AVE 208TH ST W H E L ENALNHAZE LWOO D TRLIBERIA AVEHOLT AVELOWER208THST WHYSONPATH HEMLOCKAVE207THC TWHERON WAY 0 900Feet¯Project LoactionHolyoke Ave Improvement ProjectCity of Lakeville Document Path: K:\03199-310\GIS\Maps\Project Location.mxd Date Saved: 1/16/2017 3:47:55 PM1 inch = 900 feet Project Location Positioned to Thrive Holyoke Avenue Improvement Project City Council Meeting February 6, 2017 Positioned to Thrive Project Scope •Mill and Overlay •Complete Sidewalk Replacement (Business District) •Streetscape Improvements •Streetlight Replacement Positioned to Thrive Projected Costs/Financing Estimated Project Costs $2,348,205 City CIP Funds $1,137,756 City Streetlight Operating Funds $456,800 City Communications Funds $78,144 CBD TIF Funds $65,000 Street and Storm Sewer Assessments $593,845 Signage Assessments $16,660 Positioned to Thrive Streetscape Analysis •Business District •Sidewalks •Streetscape •Streetlight replacement •Gateway signage Positioned to Thrive Streetscape Improvements Positioned to Thrive Street Lights •Replace existing fixtures with the City’s current standard fixtures •Acorn (pictured) •Cobra •Intersections Positioned to Thrive Signage •City Message Sign •Wayfinding Sign •Gateway Signs •County approved Wayfinding Sings Positioned to Thrive City Message Sign & North Wayfinding Sign •City Message Sign: City Communication Funds •North Wayfinding Sign: Dakota County CDBG/RIG Funds Positioned to Thrive North & South Gateway Signs •CBD TIF Funds and Special Assessments Positioned to Thrive County Approved Wayfinding Signs •City Funds Positioned to Thrive Neighborhood Meeting •All property owners were invited •Discussed •Sidewalks •Streetlights •Based on feedback received •Spot sidewalk replacement •Replacement of existing streetlights in current locations Positioned to Thrive Estimated Assessments •Single Family Unit Rate •North of 210th Street •$1,948.64 Positioned to Thrive Estimated Assessments •Single Family Unit Rate •South of 210th Street •$1,053.84 Positioned to Thrive Estimated Assessments •Front Foot Assessment Rate – Surface Improvements •Upper 206th Street to 210th Street •$155.53 Positioned to Thrive Estimated Assessments •Front Foot Assessment Rate – Gateway Signage Improvements •Upper 206th Street to 210th Street •$5.56 Positioned to Thrive Estimated Assessments •Front Foot Assessment Rate •South of 210th Street •$11.02 Positioned to Thrive Project Schedule Receive Feasibility Report/Set Public Hearing February 6, 2017 Project Public Hearing/Order Project March 6, 2017 Open Bids/Compute Assessments May 3, 2017 Declare Costs/Set Assessment Hearing May 15, 2017 Assessment Hearing June 19, 2017 Award Construction Contract June 19, 2017 Construction Mid/Late July, 2017 – Sept., 2017 Certify Assessments December, 2017 Positioned to Thrive Next Steps •Accept the feasibility report •Set the Public Hearing date for March 6, 2017