HomeMy WebLinkAboutItem 06.cDate: February 21, 2017
Item No.
LANDSCAPE MAINTENANCE CONTRACTS
WITH VONBANK LAWN CARE, INC. AND
JEFF REISINGER LAWN SERVICE, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to approve Enhanced Landscape
Maintenance Contract with VonBank Lawn Care, Inc. and Standard Landscape Maintenance
Contract with Jeff Reisinger Lawn Service, Inc. Passage of this motion will result in Mayor and
City Clerk executing a Contract extension with VonBank Lawn Care, Inc. and Jeff Reisinger
Lawn Service, Inc. for landscape maintenance services.
Overview
The City has contracted with landscape maintenance companies to maintain various properties
throughout the city for over 16 years. The Enhanced Maintenance Contract sites include high
profile sites such as City Hall, Police Department and Fire Stations. The Standard Maintenance
Contract sites include small scattered parks, public facilities such as well houses and lift stations,
and parkway boulevards and medians such as Ipava Avenue and Kensington Boulevard.
City staff advertised and accepted bids for Enhanced and Standard Landscape Maintenance
Contracts in October of 2011. The low bid for the 2012 one-year contract for Enhanced
Landscape maintenance services was submitted by VonBank Lawn Care, Inc. The low bid for
the 2012 one-year contract for Standard Landscape maintenance services was submitted by Jeff
Reisinger Lawn Service, Inc. With both contracts, the City had the discretion to extend the
contract additional years under the initial conditions of contract which occurred from 2013-2016.
The current contract also allows the City to extend the contract additional years under the initial
conditions of contract.
At this time, staff is recommending to extend the contract with VonBank Lawn Care, Inc. for
Enhanced Landscape Maintenance Services in 2017 at a cost of $56,750.00. Staff is also
recommending extending the contract with Jeff Reisinger Lawn Service, Inc. for Standard
Landscape Maintenance Services in 2017 at a cost of $75,170.00.
Primary Issues to Consider
• VonBank Lawncare, Inc. and Jeff Reisinger Lawn Service, Inc. are reputable companies
that will provide quality landscape maintenance services.
Supporting Information
• Copy of Enhanced Landscape Maintenance Contract with VonBank Lawn Care, Inc. and
Standard Landscape Maintenance Contract with Jeff Reisinger Lawn Service, Inc. for the
2017 mowing season.
Financial Impact: $131,920 Budgeted: Y® N❑ Source: General Fund
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Mark Kruse, Parks Superintendent
CONTRACT FOR SERVICES
ENHANCED MOWING 2017
AGREEMENT made this 21" day of February 2017, by and between the CITY
OF LAKEVILLE, a Minnesota municipal corporation ("City") and VONBANK
LAWN CARE, INC. ("Vendor").
IN CONSIDERATION OF THE MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACTOR'S RESPONSIBILITIES.
1.1 Vendor shall be responsible for providing lawn maintenance
services for parcels or properties listed in Exhibit A.
1.2 The City of Lakeville's Enhanced Landscape Maintenance
Standards dated 2017, attached hereto as Exhibit B, shall be incorporated herein and,
together with this Agreement, shall be referred to as the "Contract Documents," all of
which shall be taken together as a whole as the Contract between the parties, as if set out
verbatim and in full herein. In the event of conflict among the provisions of these
documents, the terms of this Agreement shall control resolving any such conflict.
2. INDEMNIFICATION.
2.1. The Vendor shall indemnify, defend and hold harmless the City
and its officials, agents, representatives and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) with respect to:
(a) Worker's Compensation benefits payable on account of injury or death to any Vendor
employee, or to any employee of Vendor's subcontractors, where the injury or death
arises out of, or is in any way related to, the work performed or to be performed under the
Contract; (b) claims for personal injury, death or property damage or loss asserted by a
Vendor or subcontractor or any of their officers, agents, representatives, or employees
where the injury, death, damage, or loss arises out of, or is in any way related to, the
work performed, or to be performed, under the Contract; and (c) claims for personal
injury, death or property damage or loss as asserted by third -parties at the work site
where the claim is based in the whole, or in any part on, or is in any way related to, any
act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates.
2.2. Vendor shall agree that the indemnities stated above shall be
construed and applied in favor of indemnification. To the extent permitted by law, the
stated indemnities shall apply, regardless of any strict liability or negligence attributable
to the City, and regardless of the extent to which the underlying harm is attributable to
the negligence or otherwise wrongful act or omission (including breach of contract) of
Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if
applicable law limits or precludes any aspect of the stated indemnities, then the
indemnities will be considered limited only to the extent necessary to comply with that
applicable law. The stated indemnities continue until all applicable statutes of limitations
have run.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBanicdocx
2.3. If a claim arises within the scope of the stated indemnity, the City
may require Vendor to furnish a written acceptance of tender of defense and indemnity
from Vendor's insurance company. Vendor will take the action required by City within
fifteen (15) days of receiving notice from City.
3. TERM. The term of this contract shall be February 21 - December 31,
2017. The City reserves the right to extend the Contract for additional years under the
initial conditions of the Contract.
4. RIGHTS AND REMEDIES.
4.1. The duties and obligations imposed by the Contract Documents,
and the rights and remedies available there under shall be in addition to, and not a
limitation of, any duties, obligations, rights and remedies otherwise imposed or available
by law.
4.2. No action, or failure to act, by the City or the Vendor shall
constitute a waiver of any right or duty afforded any of them under the Contract, nor shall
any such action or failure to act constitute an approval of, or acquiescence in, any breach
there under except as may be specifically agreed in writing.
5. GOVERNING LAW. The Contract shall be governed by the laws of the
State of Minnesota.
6. CONDITION/INSPECTION/REMEDY.
6.1. All goods and other materials furnished under this Contract shall
be new and in current manufacture unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with the
Contract Documents. All services not conforming to these requirements shall be
considered defective.
6.2. Services shall be subject to inspection by the City.
6.3. Defective work shall be removed and replaced, or satisfactorily
repaired.
7. CHANGE ORDERS. Without invalidating the Contract, the City may, at
any time, or from time to time, order additions, deletions or revisions in the Work; these
will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall
proceed with the Work involved. Changes in the Contract Price shall be based upon the
Bid Unit Prices.
8. UNAUTHORIZED WORK. Additional Work performed without
authorization of a Change Order will not entitle Vendor to an increase in the Contract
Price or an extension of the Contract Time.
9. OBLIGATIONS OF THE CITY. The City shall pay the Vendor for
performance of the Contract the sum of $56,750.00 as per bid submittal attached hereto
as Exhibit C for the term of Contract from February 21 - December 31, 2017.
10. WORKER'S COMPENSATION. The Contractor shall obtain and
maintain for the duration of this Contract, statutory Worker's Compensation Insurance and
Employer's Liability Insurance as required under the laws of the State of Minnesota.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain
the following minimum insurance coverage and maintain it at all times throughout the life of
the Contract, with the City included as an additional name insured on a primary and non-
contributory. The Contractor shall filrnish the City a certificate of insurance satisfactory to
the City evidencing the required coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate, products and
completed operations.
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Contractual Liability (identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted:
$2,000,000 aggregate
Comprehensive Automobile Liability (owned, non -owned, hired):
am
AND:
Bodily Injury:
Property Damage:
CITY OF LAKEVILLE
Douglas P. Anderson, Mayor
Charlene Friedges, City Clerk
$2,000,000 each occurrence
$2,000,000 each accident
$2,000,000 each occurrence
NONBANK LA CARE, IN
BY:
Its:
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
Exhibit A
2017 ENHANCED LANDSCAPE MAINTENANCE
CITY PROPERTY DESCRIPTIONS / LOCATIONS
Water Treatment Facility - 18400 Ipava Avenue / Well #10, 185"' and Ipava Avenue
2. Heritage Center - 20110 Holyoke Avenue
(Includes entire berm N of Heritage Center, S Heritage Drive boulevard between
Holyoke Avenue and Holister Lane and S Holister Lane boulevard between
intersections of Heritage Drive / Holister Lane going E to town -home property line).
3. Fire Station #1 - 20190 Holyoke Avenue
4. Fire Station #2 -16720 Dodd Boulevard
5. Fire Station #3 - 10775 175th Street
(Includes 175th Street and Kenrick Avenue boulevards that surround storm water pond
S of Fire Station #3, sodded area around storm water pond and R -A -B at intersection
of 175th Street and Kenrick Avenue).
6. Fire Station #4 - 9465 185' Street
7. Lakeville Liquors Galaxie - 16000 Galaxie Avenue
(Includes berm on S side of liquor store that goes E -W from Valley Lake Park to
church property site). Berm to be mowed every other week.
8. Lakeville Liquors Kenrick -16179 Kenrick Avenue
9. City Hall - 20195 Holyoke Avenue
I O.Police Station - 9237 183rd Street
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
Exhibit B
2017 ENHANCED LANDSCAPE MAINTENANCE STANDARDS
Section 1— Suring Cleanup
1.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all locations,
physical conditions and scope of work involved.
1.2 Scheduling
Begin as soon as ground conditions and weather permits. Spring cleanup must be
completed at all sites by May 15, 2017.
1.3 Quality Indicators
All landscape beds are to be vacuumed/swept/raked to clean up any leaves, litter or
sand. All turf areas including boulevards are to be swept/vacuumed. Remove and
properly dispose of all cleanup -related debris.
Section 2 — Lawn Mowing
2.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all physical
conditions involved.
2.2 Scheduling
Cutting shall occur between the hours of 7:00 AM - 7:00 PM, Monday through
Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday.
2.3 Cutting Intervals
All turf areas shall be mowed at a maximum of seven (7) day intervals.
2.4 Height of Cut
All grass shall be kept cut to a minimum height of 2" and a maximum of 3 ".
Mowers shall be sharp and adjusted to the specified cutting height at all times.
Skips in mowing, streaking of lawns and dragged over grass without cutting will
not be accepted. The Parks Superintendent or the Parks Supervisor may change
minimum and maximum grass heights. The City reserves the right to change the
height of the cut with proper notification to the contractor.
2.5 Policing of Grounds
Prior to mowing turf areas, all trash and debris including cans, rocks, bottles and
papers will be removed and properly disposed of.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
2.6 Cleaning of Walks and Pavements
Clippings will not be discharged onto sidewalks or pavements. All walks and
pavements will be swept after mowing to remove and properly dispose of all grass
clippings and debris.
2.7 Grass Clippings
Grass clippings may remain on the turf, provided they are evenly disbursed. Any
detectable clumping must be promptly bagged and properly disposed of.
Section 3 — Edging, Weeding, Trimming and Pruning of Shrubs
3.1 Inspection of Area
The Contractor shall inspect the area and acquaint themselves with all locations,
physical conditions and scope of the work involved.
3.2 Edging and Weeding
Edging is defined as clipping of vegetation growing adjacent to, horizontally over
or through walks, sprinkler heads, driveways, curbs, parking lots, trees, shrub beds,
utility poles, sign posts or any other place where required to present a neat, well-
maintained appearance.
Edging will occur a minimum of every other grass cutting. Edging the cultivated
areas around trees, shrubs, mulch beds, walks and pavements will be required once
per month. The grass shall be edged to a line parallel to, and not more than, one
inch from the edge of the walks and pavement or curbing.
3.3 Weed Control
Contractor will provide a minimum of three applications of herbicide treatments.
The herbicide program shall consist of an application of pre -emergent weed control
herbicide (Barricade, Triplet, Trimec or approved equal) in May, an approved
broadleaf weed control application in June, and a second broadleaf weed control
application in August — September. Applications shall be made when dandelions
are flowering, but before they go to seed. Reapplication at no additional cost will
be required for unsatisfactory results. The designated City representative shall be
notified a minimum of 24 hours prior to application. Contractor shall post sites
with the appropriate signage indicating sites have been treated.
3.4 Trimming and Pruning
Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time
per year by experienced personnel or under the direct supervision of a qualified
supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the
collar of the parent branch. Pruning and trimming shall be at a time that is not
detrimental to the plants. Oaks must never be pruned in May or June. Shape
pruning shall be performed in the spring to help control shoots from new growth,
and to maintain plant size. All sucker growth will be removed as required
throughout the year. Corrective pruning shall be conducted in the fall to reduce
overall plant size as appropriate, remove dead limbs and branches, eliminate
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
weak/crossing branches and remove low -hanging branches. All trimmings shall be
removed and properly disposed of.
Section 4 — Fertilization
4.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
4.2 Fertilizing
Fertilizer shall be applied twice during the growing season. Once in early spring,
after the spring cleanup and prior to May 20. The fertilizer shall be a minimum of
25% slow release. A grade analysis of 20-0-20, 24-0-12, 30-0-15 or pre -approved
equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square feet.
Fall application shall be applied between August 15 and September 30, and shall
be a grade analysis of 20-0-20, 24-0-12 or pre -approved alternate with a minimum
of 25% slow release, applied at a rate of 1.0 -pound nitrogen per 1,000 square feet.
Section 5 — Maintenance of Mulch Beds
5.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris
free. Mulch beds shall be maintained at a 4-6" depth, with mulching material
provided by the City. Mulch beds shall be cultivated or "fluffed" monthly.
Section 6 — Litter Pickup and Sidewalk and Parking Lot Maintenance
6.1 Inspection of Area
The Contractor shall inspect areas to acquaint themselves with all physical
conditions and the scope of the work involved.
6.2 Litter Pickup
In conjunction with the weekly turf maintenance program, all areas within the
contract area including sidewalks, parking lots, shrub beds and turf areas shall be
policed for litter and debris.
6.3 Sidewalk and Parking Lot Maintenance
In conjunction with the weekly turf maintenance program, sidewalks and parking
lots within the contract area shall be checked. Any gravel, stones, sand, dirt,
broken glass or other debris shall be swept and properly disposed of. Weeds in
cracks, sidewalks and parking lots shall be sprayed with Round -up (or approved
equal) and then removed after product takes effect.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
Section 7 — Fall Cleanup
7.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
7.2 Scheduling
To be completed between October 7 and November 1, weather permitting. All
sites to be completed prior to first significant snowfall (sustained snow cover).
7.3 Quality Indicators
All landscape beds and turf areas to be swept/blown/vacuumed clear of all leaves,
litter, clippings and debris. Removal and proper disposal of clippings and waste is
included.
Section 8 — Irrip-ation System Operation, Maintenance and Repairs
8.1 Sites with in -ground automatically controlled watering systems are to be set for
appropriate watering program consistent with existing turf moisture needs and
evapotranspiration tables. Watering program will meet standards landscape
watering requirements during normal natural precipitation expectations.
Contractor shall water sites on an odd/even watering program, which is determined
by the last digit of the building's address. Watering shall not occur between 11:00
AM and 5:00 PM.
8.2 The Contractor will be responsible for the cost of repairs for any damage to
underground irrigation system (i.e. sprinkler heads) caused by the
contractor's mowers or weed -whips. Repairs will be made promptly, and in
consultation with the Parks Superintendent or the Parks Supervisor. All
repairs must meet the original design standards and use original
manufacturer replacements. Heads in zones must have matched precipitation
rates.
8.3 The Contractor will provide qualified personnel knowledgeable in irrigation
systems now in use at service sites.
8.4 Contractor will be responsible for spring startup and fall shutdown (winterizing).
Contractor must notify the Parks Superintendent or the Parks Supervisor a
minimum of 48 hours before spring startup or fall shutdown.
8.5 Winterizing of irrigation includes removal of moisture sufficient to prevent
damage. Contractor will be responsible for all freeze damage or repairs necessary
due to improper winterization, including excessive air pressure or heat buildup.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Enhanced Mowing Contract-VonBank.docx
Exhibit C
BID FORM
2017
ENHANCED LANDSCAPE MAINTENANCE
FOR THE
City of Lakeville, Minnesota
20195 Holyoke Avenue, Lakeville MN 55044
Company Name: l/On 13,9.., /C 44e,,,C*oc, , h�
City, State: R05t —MQU n 4- , AAn
Name: (please print) Jon bn l n le -JR
Authorized Signature: /� A,__
Date: '/- 30 - e2ot7
Phone #: (work cell (PS-1-
LOCATION
QS1-
LOCATION
1. Water Treatment Facility/Well #10
18400 Ipava Avenue
2. Heritage Center
20110 Holyoke Avenue
3. Fire Station #1
20190 Holyoke Avenue
4. Fir a Station #2
16720 Dodd Boulevard
5. Fire Station #3 (Incl. R -A -B intersection of
175th Street and Kenrick Avenue)
10775 175th Street
6. Fire Station #4
9465 1851' Street
2017
J6,05-0
go a
$ ZOv
s Sr Z o o
s 6,3oo
2-00
7, Lakeville Liquors Galaide
16000 Gala -,de Avenue
g, Lakeville Liquors Kenrick
16179 Kenrick Avenue
9. City Hall
20195 Holyoke Avenue
10. Police Station
9237 183 Street
GRAND TOTAL (1-10)
$ , ZO0
$,
Z-00
$ L2, 300
$ G 3ov
$ sco , 250
IRRIGATION REPAIR LABOR RATES: 5-C) 4-1p,
CONTRACT FOR SERVICES
STANDARD MOWING 2017
AGREEMENT made this 21" day of February 2017, by and between the CITY
OF LAKEVILLE, a Minnesota municipal corporation ("City") and JEFF REISINGER
LAWN SERVICE, INC. ("Vendor").
IN CONSIDERATION OF THE MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACTOR'S RESPONSIBILITIES.
1.1 Vendor shall be responsible for providing lawn maintenance
services for parcels or properties listed in Exhibit A.
1.2 The City of Lakeville's Standard Landscape Maintenance
Standards dated 2017, attached hereto as Exhibit B, shall be incorporated herein and,
together with this Agreement, shall be referred to as the "Contract Documents," all of
which shall be taken together as a whole as the Contract between the parties, as if set out
verbatim and in full herein. In the event of conflict among the provisions of these
documents, the terms of this Agreement shall control resolving any such conflict.
2. INDEMNIFICATION.
2.1. The Vendor shall indemnify, defend and hold harmless the City
and its officials, agents, representatives and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) with respect to:
(a) Worker's Compensation benefits payable on account of injury or death to any Vendor
employee, or to any employee of Vendor's subcontractors, where the injury or death
arises out of, or is in any way related to, the work performed or to be performed under the
Contract; (b) claims for personal injury, death or property damage or loss asserted by a
Vendor or subcontractor or any of their officers, agents, representatives, or employees
where the injury, death, damage, or loss arises out of, or is in any way related to, the
work performed, or to be performed, under the Contract; and (c) claims for personal
injury, death or property damage or loss as asserted by third -parties at the work site
where the claim is based in the whole, or in any part on, or is in any way related to, any
act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates.
2.2. Vendor shall agree that the indemnities stated above shall be
construed and applied in favor of indemnification. To the extent permitted by law, the
stated indemnities shall apply, regardless of any strict liability or negligence attributable
to the City, and regardless of the extent to which the underlying harm is attributable to
the negligence or otherwise wrongful act or omission (including breach of contract) of
Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if
applicable law limits or precludes any aspect of the stated indemnities, then the
indemnities will be considered limited only to the extent necessary to comply with that
applicable law. The stated indemnities continue until all applicable statutes of limitations
have run.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTSTANDSCAPE12017\2017 Standard Mowing Contract-Reisinger.docx
2.3. If a claim arises within the scope of the stated indemnity, the City
may require Vendor to furnish a written acceptance of tender of defense and indemnity
from Vendor's insurance company. Vendor will take the action required by City within
fifteen (15) days of receiving notice from City.
3. TERM. The term of this contract shall be February 21- December 31,
2017. The City reserves the right to extend the Contract for additional years under the
initial conditions of the Contract.
4. RIGHTS AND REMEDIES.
4.1. The duties and obligations imposed by the Contract Documents,
and the rights and remedies available there under shall be in addition to, and not a
limitation of, any duties, obligations, rights and remedies otherwise imposed or available
by law.
4.2. No action, or failure to act, by the City or the Vendor shall
constitute a waiver of any right or duty afforded any of them under the Contract, nor shall
any such action or failure to act constitute an approval of, or acquiescence in, any breach
there under, except as may be specifically agreed in writing.
5. GOVERNING LAW. The Contract shall be governed by the laws of the
State of Minnesota.
6. CONDITION/INSPECTION/REMEDY.
6.1. All goods and other materials furnished under this Contract shall
be new and in current manufacture unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with the
Contract Documents. All services not conforming to these requirements shall be
considered defective.
6.2. Services shall be subject to inspection by the City.
6.3. Defective work shall be removed and replaced, or satisfactorily
repaired.
7. CHANGE ORDERS. Without invalidating the Contract, the City may, at
any time, or from time to time, order additions, deletions or revisions in the Work; these
will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall
proceed with the Work involved. Changes in the Contract Price shall be based upon the
Bid Unit Prices.
8. UNAUTHORIZED WORK. Additional Work performed without
authorization of a Change Order will not entitle Vendor to an increase in the Contract
Price or an extension of the Contract Time.
9. OBLIGATIONS OF THE CITY. The City shall pay the Vendor for
performance of the Contract the sum of $75,170.00 as per bid submittal attached hereto
as Exhibit C for the term of Contract from February 21 - December 31, 2017.
10. WORKER'S COMPENSATION. The Contractor shall obtain and
maintain for the duration of this Contract, statutory Worker's Compensation Insurance and
Employer's Liability Insurance as required under the laws of the State of Minnesota.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain
the following minimum insurance coverage and maintain it at all times throughout the life of
the Contract, with the City included as an additional name insured on a primary and non-
contributory. The Contractor shall furnish the City a certificate of insurance satisfactory to
the City evidencing the required coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate, products and
completed operations.
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Contractual Liability (identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted:
$2,000,000 aggregate
Comprehensive Automobile Liability (owned, non -owned, hired):
Bodily Injury: $2,000,000 each occurrence
$2,000,000 each accident
Property Damage: $2,000,000 each occurrence
CITY OF LAKEVILLE JEFF REISINGER
LAWN SERVICE, INC.
BY: BY: .+lam
Douglas P. Anderson, Mayor
AND: Its:,
Charlene Friedges, City Clerk
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
Exhibit A
2017 STANDARD LANDSCAPE MAINTENANCE
CITY PROPERTY DESCRIPTIONS / LOCATIONS
LOCATION
A)Lift Stations / Grinders:
1. 10220 199th Street (Lift Station #4)
2. 19669 Jersey Avenue (Lift Station #5)
3. 11541 185th Street (Lift Station #23)
B) Wells / Towers:
4. Well #6 — Dakota Heights Tower —17990 Jacquard Path
5. Well #7 — 20585 Kenrick Avenue
6. Well #8 —18490 Italy Avenue
7. Well #9 —10348 185' Street
8. Old Valley Park Tower —16929 Gerdine Path
9. Fairfield Tower —11075 210th Street
10.Well #13 — Ipava Avenue / 175' Street
11.Well #15 — Ipava Avenue / 192nd Street
12.Well #16 — 190' Street / Ipava Avenue
13.Airlake Water Tower — Old Public Works / 7773 214' Street
C)Parks:
14.Bassett Park —18959 Orchard Trail
15.Bracketts Crossing Park —17775 Layton Path
16.Dodd Pointe Park — 5646 16e Street
17.Hypointe Crossing Park —16396 Hutchinson Drive
18.Orchard Lake Beach — 17195 Judicial Road
19.Terrace Park — 8475 L 208' Street
20.Lynwood Heights Park — 16790 Jackpine Way
D)Public Buildings:
21.Heritage Library — 20085 Heritage Drive
E) Boulevards / Center Islands:
22.Ipava Avenue — CR 50 to 185th Street
(Includes boulevards between back of curb to the trail, width of mower on outside of
trail and center islands.)
23.1'arcel on NE corner of CR 50 and Ipava Avenue
(Includes Lakeville North High School monument sign landscape bed and plantings.)
24.Vacant parcel on NW corner of CR 50 and Ipava Avenue
G:\Nlaintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
25.Ipava Avenue —185th Street N to 175th Street
(Includes boulevards between back of curb to the trail, width of mower on outside of
trail and center islands.)
26.Kensington Boulevard — between 205th Street and N property line of Post Foods
Company and Automated Assembly Properties LLC.
(Includes boulevards between back of curb to the trail, width of mower on outside of
trail and center islands with exception of the most northern center island.)
27.Vacant parcel located in NW corner of 202nd Street and Ipava Avenue addressed
as 9649 202nd Street
(Includes both home sites)
Site to be mowed every other week.
F) Roundabouts:
28.205th Street and Kenrick Avenue
(Includes irrigation system)
29.Dodd Boulevard and Highview Avenue
(Includes irrigation system)
30.CR 50 and CR 60
(Includes irrigation system)
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
Exhibit B
2017 STANDARD LANDSCAPE MAINTENANCE STANDARDS
Section 1— Suring Cleanup
1.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all locations,
physical conditions and scope of work involved.
1.2 Scheduling
Begin as soon as ground conditions and weather permits. Spring cleanup must be
completed at all sites by May 15, 2017.
1.3 Quality Indicators
All landscape beds and park amenities (playgrounds, hard -courts, bench pads, fence
lines, etc.) are to be vacuumed/swept/raked to clean up any leaves, litter or sand. All
turf areas, including boulevards and center islands, are to be swept/vacuumed.
Remove and properly dispose of all cleanup -related debris.
Section 2 — Lawn Mowing
2.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all physical
conditions involved.
2.2 Scheduling
Cutting shall occur between the hours of 7:00 AM — 7:00 PM, Monday through
Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday.
2.3 Cutting Intervals
All turf areas shall be mowed at a maximum of seven (7) day intervals.
2.4 Height of Cut
All grass shall be kept cut to a minimum height of 2" and a maximum of 3".
Mowers shall be sharp and adjusted to the specified cutting height at all times.
Skips in mowing, streaking of lawns and dragged over grass without cutting will
not be accepted. The Parks Superintendent or the Parks Supervisor must approve
any changes to the minimum and maximum heights. The City reserves the right to
change the height of cut with proper notification to the contractor.
2.5 Policing of Grounds
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAP020I 72017 Standard Mowing Contract-Reisinger.docx
Prior to mowing turf areas, all trash and debris including cans, rocks, bottles and
papers will be removed and properly disposed of.
2.6 Cleaning of Walks and Pavements
Clippings will not be discharged onto sidewalks or pavements. All walks and
pavements will be swept after mowing to remove and properly dispose of all grass
clippings and debris.
2.7 Grass Clippings
Grass clippings may remain on the turf, provided they are evenly disbursed. Any
detectable clumping must be promptly bagged and properly disposed of.
Section 3 — Edging, Weeding, Trimming and Pruning of Shrubs
3.1 Inspection of Area
The Contractor shall inspect the area and acquaint themselves with all locations,
physical conditions and scope of the work involved.
3.2 Edging and Weeding
Edging is defined as clipping of vegetation growing adjacent to, horizontally over
or through walks, sprinkler heads, driveways, parking lots, trees, curbs, shrub beds,
utility poles, sign posts, playgrounds or any other place where required to present a
neat, well-maintained appearance.
Edging will occur a minimum of every other grass cutting. Edging the cultivated
areas around trees, shrubs, mulch beds, walks and pavements will be required once
per month. The grass shall be edged to a line parallel to, and not more than, one
inch from the edge of the walks and pavement or curbing.
3.3 Weed Control
Contractor will provide a minimum of two applications of herbicide treatments.
The herbicide program shall consist of one application of a combination of pre -
emergent weed control (crabgrass) and broadleaf weed control herbicide
(Barricade, Triplet, Trimec or approved equal) between May 1 — May 20
(contractor may apply pre -emergent weed control and broadleaf weed control
separately if desired), and one broadleaf weed control herbicide (Triplet, Trimec or
approved equal) in August -September. Both applications shall be made before
dandelions go to seed. Reapplication at no additional cost will be required for
unsatisfactory results. The designated City representative shall be notified a
minimum of 24 hours prior to application. Contractor shall post sites with the
appropriate signage indicating sites have been treated.
3.4 Trimming and Pruning
Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time
per year by experienced personnel or under the direct supervision of a qualified
supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
collar of the parent branch. Pruning and trimming shall be at a time that is not
detrimental to the plants. Oaks must never be pruned in May or June. Shape
pruning shall be performed in the spring to help control shoots from new growth,
and to maintain plant size. All sucker growth will be removed as required
throughout the year. Corrective pruning shall be conducted in the fall to reduce
overall plant size as appropriate, remove dead limbs and branches, eliminate
weak/crossing branches and remove low -hanging branches. All trimmings shall be
removed and properly disposed of.
Section 4 — Fertilization
4.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
4.2 Fertilizing
Fertilizer shall be applied twice during the growing season. Once in early spring,
after the spring cleanup and prior to May 20th. The fertilizer shall be a minimum
of 25% slow release. A grade analysis of 20-0-20, 24-0-12, 30-0-15 or pre -
approved equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square
feet.
Fall application shall be applied between August 15 and September 30, and shall
be a grade analysis of 20-0-20, 24-0-12 or pre -approved alternate with a minimum
of 25% slow release, applied at a rate of 1.0 -pound nitrogen per 1,000 square feet.
Section 5 — Maintenance of Mulch Beds
5.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris
free. Mulch beds shall be maintained at a 4-6" depth, with mulching material
provided by the City. Mulch beds shall be cultivated or "fluffed" monthly.
Section 6 — Litter Pickup and Sidewalk & Parking Lot Maintenance
6.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
6.2 Litter Pickup
In conjunction with the weekly turf maintenance program, all areas within the
contract area including sidewalks, parking lots, shrub beds and turf areas shall be
policed for litter and debris.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
6.3 Sidewalk & Parking Lot Maintenance
In conjunction with the weekly turf maintenance program, sidewalks and parking
lots within the contract area shall be checked. Any gravel, stones, sand, dirt,
broken glass or other debris shall be swept and properly disposed of. Weeds in
cracks on sidewalks and parking lots shall be sprayed with Round -up (or approved
equal) and then removed after product takes effect.
Section 7 — Fall Cleanup
7.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
7.2 Scheduling
To be completed between October 7 and November 1, weather permitting. All
sites to be completed prior to first significant snowfall (sustained snow cover).
7.3 _Quality Indicators
All landscape beds and turf areas to be swept/blown/vacuumed clear of all leaves,
litter, clippings and debris. Removal and proper disposal of clippings and waste is
included.
Section 8 — Irrigation System Operation, Maintenance and Repairs
8.1 Sites with in -ground automatically controlled watering systems are to be set for
appropriate watering program consistent with existing turf moisture needs and
evapotranspiration tables. Watering program will meet standards landscape
watering requirements during normal natural precipitation expectations.
Contractor shall water sites on an odd/even watering program, which is determined
by the last digit of the building's address. Watering shall not occur between 11:00
AM and 5:00 PM.
8.2 The Contractor will be responsible for the cost of repairs for any damage to
underground irrigation system (i.e. sprinkler heads) caused by the
contractor's mowers or weed -whips. Repairs will be made promptly, and in
consultation with the Parks Superintendent or the Parks Supervisor. All
repairs must meet the original design standards and use original
manufacturer replacements. Heads in zones must have matched precipitation
rates.
8.3 The Contractor will provide qualified personnel knowledgeable in irrigation
systems now in use at service sites.
8.4 Contractor will be responsible for spring startup and fall shutdown (winterizing).
Contractor must notify the Parks Superintendent or the Parks Supervisor a
minimum of 48 hours before spring startup or fall shutdown.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.doex
8.5 Winterizing of irrigation includes removal of moisture sufficient to prevent
damage. Contractor will be responsible for all freeze damage or repairs necessary
due to improper winterization, including excessive air pressure or heat buildup.
G:\Maintenance\Word-Excel\OUTSIDE CONTRACTS\LANDSCAPE\2017\2017 Standard Mowing Contract-Reisinger.docx
Exhibit C
BID FORM
2017
STANDARD LANDSCAPE MAINTENANCE
FOR THE
City of Lakeville, Minnesota
20195 Holyoke Avenue, Lakeville MN 55044
Company Name: Jeff Reisinger Lawn Service, Inc
City, State: Lakeville, N4N
Name: (please print) Jeff Reisinger
Authorized Signature:
Date: 1-272017
Phone #: (work / cell) 952-292-2629
LOCATION
2017
A) Lift Stations / Grinders:
1. 10220 199th Street (Lift Station #4)
$334.00
2. 19669 Jersey Avenue (Lift Station #5)
$334.00
3. 11541 185`" Street (Lift Station #23)
$463.00
B) Wells / Towers:
4. Well 96 -- Dakota Heights Tower 17990 Jacquard Path
$1,790.00
5. Well #7 - 20585 Kenrick Avenue
$1,632.00
6. Well #8 18490 Italy Avenue
$1,790.00
7. Well #9 - 10348 185`h Street
$1,976.00
8. Old Valley Park Tower - 16929 Gerdine Path
$1,708.00
9. Fairfield Tower -11075 210th Street
$2,540.00
10. Well # 13 Ipava Avenue/ 175"' Street
$1,976.00
11.Well #15 Ipava Avenue / 192"d Street
$1,770.00
12.We11 #16 190th Street / Ipava Avenue
$1,770.00
13.Airlake Water Tower- Old Public Works / 7773 214`h Street
$1,600.00
C) Parks:
14.Bassett Park 18959 Orchard Trail $2,072.00
15.13racketts Crossing Park — 17775 Layton Path $1,976.00
16.Dodd Pointe Park — 5646 160th Street $3,126.00
17.Hypointe Crossing Park — 16396 Hutchinson Drive $3,770.00
18.Orcbard Lake Beach — 17195 Judicial Road $2,164.00
19.Terrace Park — 8475 L 2081h Street $1,717.00
20.Lynwood Heights Park -16790 Jackpine Way $1,236.00
D)Public Buildings:
21 Heritage Library — 20085 Heritage Drive $3,155.00
E) Boulevards / Center Islands:
22.Ipava Avenue — CR 50 to 185th Street
$15,903.00
(Includes boulevards between back of curb to the trail, width
of mower on outside of trail and center islands.)
23.Parcel on NE corner of CR 50 and Ipava Avenue
$1,987.00
(Includes Lakeville North High School monument sign
landscape bed and plantings.)
24.Vacant parcel on NW corner of CR 50 and Ipava Avenue
$N/C
25.Ipava Avenue —185th Street N to 175th Street
$8,582.00
(Includes boulevards between back of curb to the trail, width
of mower on outside of trail and center islands.)
26.Kensington Blvd — between 205th Street and N property line of
$3,739.00
Post Foods Company and Automated Assembly Properties LLC.
(Includes boulevards between back of curb to the trail, width
of mower on outside of trail and center islands with exception of
the most northern center island.)
27.Vacant parcel located in NW corner of 202"d Street and Ipava
$2,860.00
Avenue addressed as 9649 202"d Street
(Includes both home sites)
Site to be mowed every other week.
F) Roundabouts:
28.205" Street and Kenrick Avenue $975.00
(Includes irrigation system)
29 -Dodd Boulevard and Highview Avenue $975.00
(Includes irrigation system)
30.CR 50 to CR 60 $1,250.00
(Includes irrigation system)
GRAND TOTAL (1-30) fi 7 Littb __.
IRRIGATION REPAIR LABOR RATES: $55.00 per hour plus parts