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Home My WebLink AboutItem 06.j February 21, 2017 Item No. APPROVAL OF A PROPOSAL FROM INTEREUM TO PURCHASE OFFICE CUBES AND RELATED EQUIPMENT Proposed Action Staff recommends adoption of the following motion: Move to approve the proposal from Intereum to purchase office cubes and related equipment. Overview The 2017 budget included funding to provide office cubicles and related equipment for additional staff at the Police Department. The office furniture/equipment project was included in the 2017 Building Fund Budget with a budget amount of $35,000. Intereum sold and installed the cubes in the police station when it was built in 2008. Intereum provided a quote of $30,504.26 for the additional cubes which will match and integrate with those already in the building. This approval allows staff to proceed with the project described above per the City purchasing policy adopted in 2016. Installation is included in the proposal. A local electrical contractor will be used to make electrical connections per the building code on a time and materials basis. This purchase will be made using the US Communities Contract, a purchasing alliance used to make sure the City receives the best value for the purchase. Primary Issues to Consider • None Supporting Information • Proposal from Intereum Financial Impact: $30,504 Budgeted: Y☒ N☐ Source: Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: Good Value for Public Services Report Completed by: John Kornmann, Deputy Chief Building Fund 2017 Budget Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 1 of 11 T O City of Lakeville 20195 Holyoke Ave Lakeville, MN 55044 ATTN: John Kornmann, Deputy Chief Phone: 952-985-4802 Email: jekornmann@lakevillemn.gov S H I P T O City of Lakeville 20195 Holyoke Ave Lakeville, MN 55044 ATTN: John Kornmann, Deputy Chief Phone: 952-985-4802 Email: jekornmann@lakevillemn.gov Project Description: Six Stations Project Team: Sales, Patti Scheveck, pscheveck@intereum.com, 763-238-4922 Designer, Amy Dekanick, adekanick@intereum.com, 763-417-3345 Project Coordinator, Danene Sutten, dsutten@intereum.com, 515-779-6495 Line Quantity Catalog Number/Description Unit Extended Amount 1 1.00 Herman Miller FT140.06--LZ *Power Entry, External Direct Connect 6'long LZ:*PVC-free $53.01 $53.01 2 18.00 Herman Miller FT110.6824J--EH *Frame,Base Covers, Pwr/Data knockouts 68H 24W EH:*metallic bronze $71.30 $1,283.40 3 6.00 Herman Miller FT110.6824N--EH *Frame,Base Covers, no knockouts 68H 24W EH:*metallic bronze $67.89 $407.34 4 6.00 Herman Miller FT110.6836N--EH *Frame,Base Covers, no knockouts 68H 36W EH:*metallic bronze $74.71 $448.26 5 9.00 Herman Miller FT110.6848J--EH *Frame,Base Covers, Pwr/Data knockouts 68H 48W EH:*metallic bronze $87.11 $783.99 6 4.00 Herman Miller FT110.6848N--EH *Frame,Base Covers, no knockouts 68H 48W $83.08 $332.32 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 2 of 11 EH:*metallic bronze 7 24.00 Herman Miller FT112.24AP--EH *Frame Top Cap,Standard Ptd 24W EH:*metallic bronze $10.23 $245.52 8 6.00 Herman Miller FT112.36AP--EH *Frame Top Cap,Standard Ptd 36W EH:*metallic bronze $12.40 $74.40 9 13.00 Herman Miller FT112.48AP--EH *Frame Top Cap,Standard Ptd 48W EH:*metallic bronze $14.57 $189.41 10 4.00 Herman Miller FT121.257 *Conn 90,Universal,2way,90 deg or 180 deg,for 53H frames and higher $28.83 $115.32 11 6.00 Herman Miller FT121.357 *Conn 90,Universal,3way,for 53H frames and higher $32.24 $193.44 12 2.00 Herman Miller FT121.457 *Conn 90,Universal,4way,for 53H frames and higher $35.96 $71.92 13 6.00 Herman Miller FT123.168BP--EH *Conn Cover 90-Deg, 1 Side Covered,Base Cover Ptd 68H EH:*metallic bronze $20.15 $120.90 14 4.00 Herman Miller FT123.268BP--EH *Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd 68H EH:*metallic bronze $24.18 $96.72 15 4.00 Herman Miller FT126.2AP--EH $10.54 $42.16 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 3 of 11 *Top Cap, Conn 90-Deg, Connects-2 Frame Top Caps, 90-Deg Ptd EH:*metallic bronze 16 6.00 Herman Miller FT126.3AP--EH *Top Cap, Conn 90-Deg, Connects-3 Frame Top Caps Ptd EH:*metallic bronze $10.54 $63.24 17 2.00 Herman Miller FT126.4AP--EH *Top Cap, Conn 90-Deg, Connects-4 Frame Top Caps Ptd EH:*metallic bronze $10.54 $21.08 18 20.00 Herman Miller FT128.68 *Connection Hardware, Frame-to-Frame 68H $9.92 $198.40 19 18.00 Herman Miller FT150.24--LZ *Base Power Harness 24W LZ:*PVC-free $38.44 $691.92 20 9.00 Herman Miller FT150.48--LZ *Base Power Harness 48W LZ:*PVC-free $46.19 $415.71 21 1.00 Herman Miller FT151. *Power Harness Extender $8.68 $8.68 22 1.00 Herman Miller FT155.A--WN *15 Amp Receptacle 4 Circuit, Duplex, Circuit A 6/Pkg WN:*warm grey neutral $55.80 $55.80 23 1.00 Herman Miller FT155.B--WN *15 Amp Receptacle 4 Circuit, Duplex, Circuit B 6/Pkg WN:*warm grey neutral $55.80 $55.80 24 1.00 $55.80 $55.80 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 4 of 11 Herman Miller FT155.D--WN *15 Amp Receptacle 4 Circuit, Duplex, Circuit D isolated ground 6/Pkg WN:*warm grey neutral 25 12.00 Herman Miller FT160.68BP--EH *Finished End,Base Cover Ptd 68H EH:*metallic bronze $23.25 $279.00 26 24.00 Herman Miller FT170.3024P--ZK-WN *Lower Tile, Painted 30H 24W ZK:+cappuccino WN:*warm grey neutral $29.14 $699.36 27 14.00 Herman Miller FT170.3024T--WN-8R-04 *Lower Tile, Tackable Fabric 30H 24W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $46.81 $655.34 28 6.00 Herman Miller FT170.3036T--WN-8R-04 *Lower Tile, Tackable Fabric 30H 36W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $52.70 $316.20 29 12.00 Herman Miller FT170.3048P--ZK-WN *Lower Tile, Painted 30H 48W ZK:+cappuccino WN:*warm grey neutral $37.20 $446.40 30 10.00 Herman Miller FT170.3048T--WN-8R-04 *Lower Tile, Tackable Fabric 30H 48W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $58.28 $582.80 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 5 of 11 31 24.00 Herman Miller FT175.1124M--EH-WN +Rail Tile,Middle 24W EH:+metallic bronze WN:*warm grey neutral $48.05 $1,153.20 32 10.00 Herman Miller FT180.6324T--WN-8R-04 *Tile,Full-Height,Tackable Fabric 63H 24W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $66.96 $669.60 33 6.00 Herman Miller FT180.6336T--WN-8R-04 *Tile,Full-Height,Tackable Fabric 63H 36W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $88.97 $533.82 34 4.00 Herman Miller FT180.6348T--WN-8R-04 *Tile,Full-Height,Tackable Fabric 63H 48W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $99.82 $399.28 35 14.00 Herman Miller FT181.1124T--WN-3A-12 *Upper Tile, Tackable Fabric 11H 24W WN:*warm grey neutral 3A:*moire'-Pr Cat 2 12:*moire' cork $24.80 $347.20 36 6.00 Herman Miller FT181.1136T--WN-3A-12 *Upper Tile, Tackable Fabric 11H 36W WN:*warm grey neutral 3A:*moire'-Pr Cat 2 12:*moire' cork $28.52 $171.12 37 18.00 Herman Miller FT181.1148T--WN-8R-04 $31.93 $574.74 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 6 of 11 *Upper Tile, Tackable Fabric 11H 48W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois 38 4.00 Herman Miller FT181.1148T--WN-3A-12 *Upper Tile, Tackable Fabric 11H 48W WN:*warm grey neutral 3A:*moire'-Pr Cat 2 12:*moire' cork $31.93 $127.72 39 38.00 Herman Miller FT181.2224T--WN-8R-04 *Upper Tile, Tackable Fabric 22H 24W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $34.72 $1,319.36 40 6.00 Herman Miller FT181.2236T--WN-8R-04 *Upper Tile, Tackable Fabric 22H 36W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $39.99 $239.94 41 6.00 Herman Miller FT181.2248T--WN-8R-04 *Upper Tile, Tackable Fabric 22H 48W WN:*warm grey neutral 8R:*twist-Pr Cat 2 04:+twist chamois $45.88 $275.28 42 8.00 Herman Miller FT183.2248--EH-TR-WN *Tile,Upper Window 22H 48W EH:*metallic bronze TR:*clear WN:*warm grey neutral $129.89 $1,039.12 43 18.00 Herman Miller FT290.24L--EH *Surface Cantilever, for 20"-or 24" deep surface,lft-hnd $11.78 $212.04 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 7 of 11 EH:*metallic bronze 44 18.00 Herman Miller FT290.24R--EH *Surface Cantilever, for 20"-or 24" deep surface,rt-hnd EH:*metallic bronze $11.78 $212.04 45 24.00 Herman Miller FT420.24FL--KD-EH-SM-3A-12 *Flip Dr Unit,B-Style Fabric, Lock 24W KD:*keyed differently EH:*metallic bronze SM:*on module 3A:*moire'-Pr Cat 2 12:*moire' cork $151.28 $3,630.72 46 12.00 Herman Miller FTS10.2448LF--28-28 *Rectangular Surface,Sq-Edge, Lam Top/Thermoplast Edge, 24D 48W, Frame Atch 28:+canyon lam/edge 28:+canyon lam/edge $84.32 $1,011.84 47 6.00 Herman Miller FTS21.2448LF--28-28 *Concave Corner Surface,Sq-Edge, Lam Top/ Thermoplast Edge, 24D 48W, Frame Atch 28:+canyon lam/edge 28:+canyon lam/edge $148.18 $889.08 48 24.00 Herman Miller G6120.24NS--EH *Task Light,E.E.,No Dim,AO/Pros/Etho/Canvas,Canada 24W EH:*metallic bronze $91.26 $2,190.24 49 12.00 Herman Miller LV100.20FF--SB-SS-EH-KC-2F-NN *Ped V-Pull,Freestd 20D F/F SB:*full-extension ball-bearing SS:*smooth paint on smooth steel EH:*metallic bronze KC:*keyed differently, chrome $183.04 $2,196.48 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 8 of 11 2F:*27 1/4H raised height NN:*none 50 6.00 Herman Miller Y5010.--WN +Drw Pencil 21W 16D WN:+warm grey neutral $21.16 $126.96 51 24.00 Herman Miller Y7216.10--WN +Paper Tray 10W WN:+warm grey neutral $14.72 $353.28 52 12.00 Herman Miller Y7310.15--WN +Mini-Shelf 15W WN:+warm grey neutral $24.38 $292.56 53 6.00 Intereum Technical Services TECHNICAL SERVICES Design and Technical Services $75.00 $450.00 54 1.00 Intereum Installation Installation Installation $2,810.00 $2,810.00 55 1.00 Intereum Project Management PM Project Management $150.00 $150.00 56 1.00 Intereum Receiving/Warehousing Warehouse Receiving, Storage and Loading $125.00 $125.00 Sub Total:$30,504.26 EXEMPT_GOVERNMENT SALES $0.00 GRAND TOTAL:$30,504.26 Required Down Payment 50% :$15,252.13 Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 9 of 11 GENERAL TERMS & CONDITIONS OF SALE 1. Purchase Orders If purchase orders are required, Buyer must provide copy of purchase order at the time of the order. 2. Down Payment A down payment of 50% of the order total is required at the time of order entry. Down payments must be received by Intereum before an order will be placed. Any down payments required by the manufacturer shall also be required of the Buyer. 3. Invoicing After down payment, the remaining 50% will be invoiced when project installation is substantially complete. For installation phases over one week, progressive billings may be required for services. 4. Taxes All sales, use, excise, and other applicable taxes will be invoiced to the Buyer. If purchaser claims an exemption from such taxes, it shall be the Buyer’s responsibility to furnish an appropriate exemption certificate. 5. Payment Due net 15 days of dated invoice. Buyer may hold 10% retainage for uncompleted installation or an amount equal to the selling price of any damaged, backordered, or missing merchandise. Title to the merchandise passes to the Buyer when the full purchase price and all other charges under this agreement are paid in full. In the event of any default in payment, Seller has the right of repossession of merchandise 90 days from the date of the invoice(s). Buyer is responsible for insurance coverage for loss of product due to damage or theft of product when product is received at the job site. 6. Credit Cards Intereum accepts Visa, MasterCard, and American Express credit cards as a payment option up to $5,000. 7. Changes, Cancellations, and Returns Orders may not be changed or canceled, in whole or in part. 8. Shipments, Deliveries, Freight, and Claims All shipments are made to INTEREUM, INC. or shipped direct from the manufacturer to the end user. INTEREUM, INC. shall not be held responsible for damages due to an act of nature. Partial shipments may be necessary and are at the discretion of the manufacturer. Freight charges incurred by Seller will be invoiced to Buyer. Claims for transportation damage will be Buyer’s responsibility if Buyer receives merchandise directly. 9. Field Measurements Field measuring must take place prior to shop drawing submission and final plan signoff. Client plan review and signoff is required prior to placement of any modular wall, modular millwork, or custom furniture application. All field verifications will be noted on drawing for client signoff. 10. Warehouse Receiving and Storage If product is shipped to Seller’s warehouse, Seller will receive, inspect, and store for 30 days. After 30 days, storage charges will be assessed for all product held in Seller’s warehouse. Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 10 of 11 11. Postponement Storage and Labor Costs In the event Buyer requests postponement of agreed upon delivery of goods to site, INTEREUM, INC. may receive and store, at additional cost to the Buyer, or, in the instance of a direct shipment, transfer the goods to storage for the purchaser's account and at purchaser's risk and expense. Such transfer to storage shall be deemed delivery to purchaser for all purposes, including invoicing and payment for product only. Buyer’s insurance company will be responsible for any loss of product due to theft or damage incurred while product is stored at a Buyer’s on-site or off-site facility. 12. Maintenance and Repair All furniture is guaranteed according to manufacturer’s published warranty. Non-warranted repairs and maintenance are at INTEREUM, INC. current hourly rate plus applicable trip charges. DELIVERY AND INSTALLATION TERMS & CONDITIONS OF SALE 13. Delivery & Installation The Buyer agrees that the space will be complete and ready for furniture installation and INTEREUM, INC. will have free and clear access to the space. The Buyer also acknowledges that they will have official occupancy of the space the furniture is being delivered to. Seller will inform Buyer of an estimated date of delivery (“Estimated Delivery Date”) when Seller receives an estimated shipping date from its supplier or manufacturer. The estimated delivery date is not a guaranteed delivery date. Buyer recognizes and acknowledges that the Estimated Delivery Date is merely an estimate and is subject to change by Seller without notice. 14. Electrical Hookup Hardwiring to base building electrical and the connection of the panel to panel festoon and placement of receptacles is not included and must be supplied by licensed electrician in accordance with state and local regulations. If the Buyer requires the Seller to supply a licensed electrician to make the festoon connections and place the receptacles, all cost will be billed over and above the original installation quote. 15. Installer’s Responsibility The installers are responsible for clearing all furniture packing materials from the site, cleaning the furniture they installed, and noting any warranty work or parts needed during final walk through inspection with the Buyer. 16. Job Site Conditions The job site must be ready to accept furniture with construction complete (ceiling grid and tile in, wall covering/paint done, carpet and baseboard finished, electrical/data work done, etc.) and the space free of trades (punch list trades only), as well as clean and free of debris. Adequate facilities for off-loading, staging, moving, and handling of merchandise shall be provided. 17. Job Site Services Electric current, heat/ventilation, hoisting and/ or elevator service will be furnished without charge to Seller. 18. Labor Seller’s ability to erect or assemble furniture knocked down or to permanently attach, affix, or bolt in place movable furniture is dependent in jurisdictional agreements. If trade regulations enforced at the time of installation require the use of tradesmen at the site other than the Seller’s own installation personnel or subcontractor, resulting additional costs will be paid by Buyer. Proposal Corporate 9800 8th Avenue North Plymouth, MN 55441 Phone: 763-417-3300 www.intereum.com Quote/Order 29080 Date 02/13/2017 Quote Expiration 03/15/2017 Payment Terms NET 30 Page 11 of 11 19. Loss or Damage After arrival at the site, any loss or damage by weather, other trades such as painting or plastering, fire or other elements, shall be the responsibility of the Buyer, and the Buyer agrees to hold the Seller harmless from loss for such reasons. 20. Normal Business Hours Delivery and installation work will be performed by the Seller’s staff during normal business hours--7:00am-3:30pm--Monday through Friday unless other specific agreements are made in writing and included with proposal. Installation done after normal business hours, on weekends, or on holidays will be subject to an additional overtime charge and subject to the Seller’s acceptance, unless such agreement was specifically agreed to in the final proposal. Work order changes must be done in writing and signed off by both parties prior to performances. 21. Special Packaging If special packaging or handling is required that is not contained in the specifications, it will be subject to extra charge to the Buyer. 22. Staging & Storage Space Provided the merchandise does not arrive at the site earlier than the date requested, safe and adequate storage space will be provided by the Buyer. If the space provided is inconveniently located or on another floor, the extra cost of such moving will be reimbursed by the Buyer. In acknowledgment of Agreement the Buyer, ____________________________________________________________________ and INTEREUM, INC. have had the Agreement signed by the duly authorized officers. Buyer INTEREUM, INC. ________________________________________________________________________________________________________________ (Print) Name and Title (Print) Name and Title ________________________________________________________________________________________________________________ Signature Date Signature Date Signature is acceptance of Intereum’s terms and conditions and proposed amount of $30,504.26 Signed _________________________________________Company _______________________________________ Printed Name ____________________________________Title ____________________________________________ Date ___________________________________________