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Home My WebLink AboutItem 3 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\Personal\Candace Amberg\Proposal Promo\Lakeville\LTR PROPOSAL - Antlers Park_02-14-16.docx February 14, 2017 Mr. John Hennen Parks & Recreation Director City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Re: Antler’s Park Master Plan – Preliminary Scope of Services Dear Mr. Hennen: I am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the City of Lakeville (City) for the Antler’s Park Master Plan project. PROJECT UNDERSTANDING It is our understanding that this project is to include the creation of a park master plan for Antler’s Park that encompasses the existing park property as well as the more recently purchased property and potential future acquisitions. The vision for Antler’s Park is for it to become a cornerstone community park with recreational amenities that have a larger community draw, are in line with community needs, and focused on Lake Marion. The following scope of services is meant to provide the City with the steps necessary to complete a successful master plan. WSB is always willing to adjust our scope of services as necessary in order to be more tailored to your needs or account for budgetary concerns. SCOPE OF SERVICES A. Project Start‐Up, Management & Data Collection: WSB will gather all pertinent project related data, set up project documents, attend a project focus meeting with the City, and conduct a site review and analysis. A base map using LiDAR topographical information and County aerial imagery can be used for master planning design services. Task A Fee: $2,500 B. Program Development / Community Engagement Plan: Developing a complete and comprehensive assessment of needs, demands and priorities for the master plan based on input provided by the City and the community through community engagement will establish programming needs for the park master plan, to include the following: a. Pop‐Up or Community Event Meetings: WSB will conduct two (2) pop‐up meetings in the community in order to engage the community with input on project concerns and ideas, provide project information, and encourage ongoing project involvement. b. Visioning Meetings: WSB will facilitate one (1) public open house meeting for brainstorming and visioning ideas for the park programming that will involve fun engagement activities. c. Social Media/Online Engagement: WSB will utilize social media engagement for gathering input and to inform the public. This can either be direct information on the City website or the use of the MySidewalk tool that will be linked on the City website. This is meant to provide information to the public on upcoming meetings, conduct an online survey for decision making on design preferences, and allow the community to provide ongoing comments throughout the design process. Task B Fee: $5,000 Page 2 K:\Personal\Candace Amberg\Proposal Promo\Lakeville\LTR PROPOSAL - Antlers Park_02-14-16.docx C. Master Plan Development & Review: Task C includes the design steps necessary to create a master plan which and will include the following: a. Conceptual Plans: Preparation of two to three (2 – 3) alternative conceptual designs for the park based on feedback from the programming and community engagement phase. b. Concept Review: One (1) public open house meeting with the public invited to provide review and feedback on the conceptual plans. c. Preliminary Master Plan: Preparation of a preliminary master plan based on feedback from the community and City that represents the design solution that best responds to the needs and desires of the stakeholders. A preliminary estimate of probable cost for construction shall be prepared for the preliminary master plan. d. Preliminary Master Plan Review: Attendance at one (1) Parks, Recreation, and Natural Resource Committee meeting with the public invited to provide review and feedback on the preliminary master plan. e. Final Master Plan: Preparation of a final master plan with any necessary revisions based on feedback. A revised estimate of probable cost for construction shall be prepared. f. City Council Meeting: Attendance at one (1) City Council meeting for review and adoption of the final master plan. g. City review meetings: Attendance of up to three (3) staff review meetings throughout the course of the master plan process for ongoing input and decision making. Task C Fee: $12,000 D. Additional Services: Additional Services Miscellaneous Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the current Hourly Rate Schedule. ASSUMPTIONS AND EXCLUSIONS The scope of services does not include the following; however, they can be added into the project scope if deemed necessary by the City: A. Architectural design services B. Geotechnical soil testing services C. Playground & splash pad equipment design (if applicable, location, size and characteristics will be provided) D. 3‐D graphics and visualizations to provide more realistic imagery E. Full topographical site survey. FEES FOR PROFESSIONAL SERVICES It is proposed that Tasks A, B and C be billed hourly on a cost not to exceed basis, with total cost not to exceed $19,500. If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Thank you for this opportunity to propose on this project. If you should have any questions regarding this proposal, please contact me at 763‐231‐4848. Sincerely, WSB & Associates, Inc. City of Lakeville Signature: Candace Amberg, RLA Senior Landscape Architect Name/Title: Date: