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HomeMy WebLinkAboutItem 03A CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES April 6, 2017 Chair Swenson called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Jason Swenson, Vice Chair Brooks Lillehei, Karl Drotning, Paul Reuvers, Scott Einck, Jason Kelvie, Pat Kaluza Members Absent: None Others Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Matt Decur, Project Engineer; and Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The March 16, 2017 Planning Commission meeting minutes were approved as presented. The March 16, 2017 Planning Commission work session minutes were approved as presented. 4. Announcements Mr. Morey reminded the Planning Commission members of the joint work session with the City Council, regarding the 2018 Comprehensive Plan Update, following tonight’s meeting at 7:00. Mr. Morey also invited the Planning Commission to attend the State of the City presentation at 8:00 a.m. on Wednesday, April 12th in the Council Chambers. 5. Dick’s Sanitation Chair Swenson opened the public hearing to consider the application of DMAC Real Estate Management Company, LLC for an amendment to the Dick’s Sanitation Planned Unit Development (PUD) to allow additions to existing principal buildings and the construction of new buildings on property located at 8984 – 215th Street. Brett Anderson from Dick’s Sanitation and Jim Connelly from APPRO Development presented an overview of the project. Dick and Mary Clemmer, owners of Dick’s Sanitation, were also in attendance. This PUD amendment includes current improvement plans along with long range improvement plans. Mr. Anderson thanked City staff for their efforts to help their business continue to grow. Planning Commission Meeting Minutes, April 6, 2017 Page 2 Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the site improvements include an addition to the office building, an addition to the existing truck shop, construction of a three-sided storage building and a wash bay building with a possible future addition, and construction of a third driveway access to Humboldt Road. The developer also wants to install fencing and landscaping to screen the outdoor storage area, with additional landscaping to be installed along Humboldt Road adjacent to the truck shop in accordance with the existing PUD. The proposed improvements require an amendment to the PUD approved in 2001 and amended in 2004, 2006, and 2010. Mr. Dempsey described in detail the square footage of the additions and reviewed the previous improvements to the property since 1974 when Dick’s Sanitation first occupied the site, which are listed in the March 31, 2017 planning report. Mr. Dempsey reviewed the proposed building addition for conformance with Zoning Ordinance performance standards, including parking/drive aisle setbacks, exterior building materials and building height, and site access and circulation. He indicated that the proposed on-site parking consists of 138 spaces, including five handicap accessibility spaces. One-hundred five (105) parking spaces are required by ordinance. Outdoor storage, connection of the office building addition and the new wash bay to city sanitary sewer and water service, landscaping, mechanical equipment, and lighting were also reviewed by Mr. Dempsey and are included in the March 31, 2017 planning report. Mr. Dempsey stated that staff recommends approval of the Dick’s Sanitation PUD amendment subject to the 7 stipulations listed in the March 31, 2017 planning report. Chair Swenson opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Kelvie, seconded by Einck to close the public hearing at 6:11 p.m. Voice vote was taken on the motion. Ayes – unanimous Chair Swenson asked for comments from the Planning Commission. Discussion points included: • Regarding the wash bay extension, Commission Kelvie asked if they would be allowed to use that as an outdoor washing area. Mr. Dempsey indicated that all washing of vehicles had to be inside the wash bay. • Chair Swenson expressed appreciation for the efforts of Dick’s Sanitation to prepare this long range improvement plan. • Commissioner Lillehei asked about Stipulation 7 and when the outdoor storage area would be paved. Mr. Anderson indicated that their intent is to Planning Commission Meeting Minutes, April 6, 2017 Page 3 pave everything from the wash bay building to the east. The storage area to the south property line will be surfaced with a material to control dust. Mr. Dempsey stated that the Zoning Ordinance does not require outdoor storage areas to be paved, only surfaced with a material to control dust. Motion was made by Kelvie, seconded by Drotning to recommend to City Council approval of the Dick’s Sanitation PUD amendment to allow additions to existing principal buildings and the construction of new buildings on property located at 8984 – 215th Street, subject to the following stipulations: 1. The recommendations listed in the March 30, 2017 engineering report. 2. The site and building exteriors shall be developed in accordance with the plans approved by the City Council. 3. Landscaping shall be installed consistent with the approved landscape plan. A $6,000 security shall be submitted with the building permit application to guarantee installation of the approved landscaping and parking lot restriping. 4. A building permit is required prior to commencing construction. Construction of the new building and building additions are subject to the approval of the Building Official and Fire Marshal. 5. A sign permit is required prior to the installation or modifications of any signs. 6. The developer shall submit the wash bay and office building addition plans to MCES to obtain the SAC unit determination prior to issuance of the building permits for those buildings. 7. The outdoor storage area is a gravel surface which must be paved or surfaced with a material to control dust and erosion from the site to comply with Zoning Ordinance requirements. Ayes: Kelvie, Einck, Lillehei, Swenson, Reuvers Kaluza, Drotning Nays: 0 There being no further business, the meeting was adjourned at 6:17 p.m. The Planning Commission reconvened in the Marion Conference Room for a joint work session with the City Council at 7:00 p.m. Respectfully submitted, Penny Brevig, Recording Secretary