HomeMy WebLinkAboutItem 06.l
Date: Item No.
AGREEMENT WITH METROPOLITAN COUNCIL FOR
VOLUNTEER LAKE MONITORING PROGRAM
Proposed Action
Staff recommends adoption of the following motion: Move to approve Agreement with
Metropolitan Council to administer a volunteer lake monitoring program.
Overview
The City and Metropolitan Council partner annually to establish a citizen-assisted monitoring
program (CAMP) to study the water quality of East Lake, Lee Lake, Lake Marion and Valley
Lake. City staff and volunteers measure surface water temperature and water transparency, and
collect water samples that are analyzed by Metropolitan Council staff. Results are used to
manage, promote and proactively protect the water quality of the City’s lakes. The Agreement
establishes City and Metropolitan Council responsibilities through 2017.
Primary Issues to Consider
• The City’s share of the cost is $2,200 ($550 per lake) and includes processing 14 samples
for each lake. The City’s funding source is the Utility Fund – Environmental Resources.
• Orchard Lake and Kingsley Lake are located within the Black Dog Watershed.
Monitoring of these lakes is managed by the Black Dog Watershed Management
Organization.
Supporting Information
• Agreement (Contract No. 17R014)
Financial Impact: $ Budgeted: Y☒ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and
Recreational Opportunities
Report Completed by: McKenzie Cafferty, Environmental Resources Manager
May 1, 2017
2,200
Utility Fund – Env. Resources
Contract No. 17R014
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
METROPOLITAN COUNCIL AND THE
CITY OF LAKEVILLE
THIS AGREEMENT is made and entered into by and between the Metropolitan Council (the
"Council") and the City of Lakeville (the "City"), each acting by and through its duly authorized
officers.
THE ABOVE-NAMED PARTIES hereby agree as follows:
I. GENERAL SCOPE OF AGREEMENT
The Council and the City agree to undertake a volunteer lake sampling study in order to
provide an economical method of broadening the water quality database on lakes in the Twin
Cities Metropolitan Area.
II. SPECIFIC SCOPE OF SERVICES
2.01 Lake Monitoring Program. The City and the Council agree to jointly undertake a
volunteer lake monitoring program as specified below:
a. General Purposes of Program. The volunteer lake monitoring program involves
the use of citizen volunteers to monitor lakes in the Twin Cities Metropolitan Area.
The volunteers will collect surface water samples to be analyzed for total
phosphorus (TP), total Kjeldahl nitrogen (TKN), and chlorophyll-a (CLA). In
addition, the volunteers will measure surface water temperature, water
transparency, and fill out a lake sampling form to help describe the lake and
weather conditions at the time of the sampling event. Lakes will be visited
biweekly from April through October of 2017 (the “Monitoring Period”) for the
number of times and at the approximate intervals specified in paragraph (b) below.
Each lake will be sampled over the deepest open water location. After each
sampling date, the Council will arrange for chemical analysis of the samples either
through its own laboratory or an outside laboratory.
b. Specific Lakes Involved. The following lakes and specific lake site(s) listed
below will be involved in the Council’s Citizen-Assisted Lake Monitoring
Program (CAMP) in 2017.
Lake name ID# Maximum # of
sampling dates
Approximate
sampling interval
East 19-0349 14 Biweekly
Lee 19-0029 14 Biweekly
Marion 19-0026 14 Biweekly
Valley 19-0348 14 Biweekly
Contract No. 17R014
2
2.02 City Responsibilities. The City agrees that it will have sole responsibility for:
a. Recruiting volunteers (who have access to a boat) to monitor the lakes the
City wishes to involve in the program as listed in section 2.01(b) above.
b. Providing the Council and/or volunteers with needed lake information such
as lake bathymetric maps and access locations.
c. Paying for the laboratory analysis cost of the samples collected by
volunteers which cost is included in the amounts specified in Article III
below.
d. Ensuring that the volunteers participate in the training program.
e. Ensuring that the volunteers fill out sampling forms during each sampling
event, and collect and store samples until picked up by a Council
representative.
2.03 Council Responsibilities. The Council agrees that it will:
a. Organize the survey and train volunteers, pick up and deliver samples to the
laboratory, and analyze the results of the lake and City data collection
program.
b. Prepare a final report containing the physical, chemical, and biological data
obtained during the Monitoring Period and a brief analysis of the data.
c. Provide quality control by collecting lake samples from random lakes
involved in the volunteer program. The resulting parameter values will then
be compared to determine if any problems exist involving the volunteer's
sampling methods and what should be done to correct the problem.
d. Provide the sample bottles and labels, and filters for chlorophyll filtration.
III. COMPENSATION; METHOD OF PAYMENT
3.01 Payment to Council. For all labor performed and reimbursable expenses incurred by
the Council under this agreement during the Monitoring Period, the City agrees to pay the Council
the following amounts per lake site listed in section 2.01(b).
Number of Sampling Dates Payment amount (excludes sampling equipment)
8 to 14 $550
6 to 7 $280
1 to 5 $200
For lake sites requiring sampling equipment, the cost for a kit of sampling equipment is
$150 per kit.
Contract No. 17R014
3
3.02 Payment Schedule. Payment of the total amount owing to the Council by the City
shall be made within 30 days following the end of the Monitoring Period. An invoice specifying
the amount owed by the City will be sent under separate cover.
3.03 Additional Analyses. The total amount specified in the previous paragraph does not
include the cost of any additional analyses requested by the City, such as analysis of bottom
samples. The Council will carry out any such additional analyses at the request of the City and
subject to the availability of Council resources for carrying out such analyses. The Council will
bill the City after the end of the Monitoring Period for any such additional analyses at the
Council’s actual cost, and the City will promptly reimburse the Council for any such costs billed.
IV. GENERAL CONDITIONS
4.01 Period of Performance. The services of the Council will commence on April 1,
2017, and will terminate on December 31, 2017, or following work completion and payment,
whichever occurs first.
4.02 Amendments. The terms of this agreement may be changed only by mutual
agreement of the parties. Such changes will be effective only on the execution of written
amendment(s) signed by duly authorized officers of the parties to this agreement.
4.03 City Personnel. Ann Messerschmidt, or such other person as may be designated in
writing by the City, will serve as the City’s representative and will assume primary responsibility
for coordinating all services with the Council.
4.04 Council's Contract Manager. The Council's Contract Manager for purposes of
administration of this agreement is Brian Johnson, or such other person as may be designated in
writing by the Council’s Regional Administrator. The Council’s Contract Manager will be
responsible for coordinating services under this agreement. However, nothing in this agreement
will be deemed to authorize the Contract Manager to execute amendments to this agreement on
behalf of the Council.
4.05 Equal Employment Opportunity; Affirmative Action. The Council and the City
agree to comply with all applicable laws relating to nondiscrimination and affirmative action. In
particular, the Council and the City agree not to discriminate against any employee, applicant for
employment, or participant in this study because of race, color, creed, religion, national origin, sex,
marital status, status with regard to public assistance, membership or activity in a local
commission, disability, sexual orientation, or age; and further agree to take action to assure that
applicants and employees are treated equally with respect to all aspects of employment, including
rates of pay, selection for training, and other forms of compensation.
4.06 Liability. Each party to this agreement shall be liable for the acts and omissions of
itself and its officers, employees, and agents, to the extent authorized by law. Neither party shall
be liable for the acts or omissions of the other party or the other party’s officers, employees or
agents. Nothing in this agreement shall be deemed to be a waiver by either party of any applicable
immunities or limits of liability including, without limitation, Minnesota Statutes, sections 3.736
(State Tort Claims) and chapter 466 (Municipal Tort Claims).
Contract No. 17R014
4
4.07 Copyright. No reports or documents produced in whole or in part under this
agreement will be the subject of an application for copyright by or on behalf of the Council or
City.
4.08 Termination of Agreement. The Council and the City will both have the right to
terminate this agreement at any time and for any reason by submitting written notice of the
intention to do so to the other party at least thirty (30) days prior to the specified effective date of
such termination. In the event of such termination, the Council shall retain a pro-rata portion of
the amounts provided for in Article III, based on the number of sampling events occurring for each
lake before termination versus the total sampling events specified for each lake. The balance of
the amounts will be refunded by the Council to the City.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives on the dates set forth below. This agreement is effective upon final
execution by, and delivery to, both parties.
CITY OF LAKEVILLE
Date _________________ By_______________________________
Name ____________________________
Its_______________________________
METROPOLITAN COUNCIL
Date_________________ By _______________________________
Its: Asst. Mgr., Water Resources Assessment