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HomeMy WebLinkAboutLAKEVILLE PARKS AND RECREATIONLAKEVILLE PARKS AND RECREATION TECHNOLOGY-DATA-INITIATIVES PROPOSAL FOR PARKS AND RECREATION ADVISORY BOARD REVIEW AND SUPPORT By Jim Storms - Advisory Board Member - 04/24/2017 Initiatives Justification/Rationale sources within this document below. “Review of Your Agency’s Performance Against It’s Peers” – Kevin Roth NRPA – April 2017(attached) “Enhancing Park and Library Experiences/A Deeper Dive into D ata” Dakota Cty-Spring 2017( attached) I. Initiative 1- NRPA AGENCY PERFORMANCE REVIEW REPORT & NRPA PARK METRICS DATABASE A. Generate/Print the 2017 NRPA Agency Performance Review report for advisory committee review. (This is already done, View/print email-attachment. In the conclusion of this report they state: “We challenge all park and recreation professionals to enter their agency’s data in NRPA Park Metrics so they can gain a more detailed analysis of their agency’s performance against its peers throughout the United States. Linking the insights contained in this report and NRPA Park Metrics with other NRPA reports and resources will arm all park and recreation professionals with the tools needed to tell their agency’s story and to make the case for further investments in the future.” B. Answer the 30 questions about Lakeville in the NRPA PARK METRICS-AGENCY PERFORMANCE SURVEY database for analysis/comparison purposes(by end of May?). Review these 30 Questions attached or open the Excel Spreadsheet email-attachment. Following this entry, update only questions needing it once per year(the current year can be rolled into the next year) C. Print/Generate reports from the NRPA METRICS-AGENCY PERFORMANCE SURVEY database for analysis of Lakeville with other national, state or regional agencies.(end of 1st wk of June?). (Look at data/report selection capability attached). Utilize relevant data supporting our Parks and Recreation functions when needed on an ongoing basis as well as where beneficial in the 10 year plan. (This could include Dome/Community Center supporting data). II. Initiative 2- Investigate utilization of RecTrac software database (to generate a few short quarterly program-season reports of programs, classes, and special events sorted by such criteria as season, program types, age groups, and park/facility locations, as one line of basic info per class including participant numbers). These would utilize existing software capabilities at no additional cost (by end of September?) III. Initiative 3- Ongoing creative ideas (Brainstorming?) for Technology Improvements throughout the year. Examples might include: A. An idea for leading a collaborative Web application that would hold a simplified version of our seasonal programs together with those of Community Ed, Athletic Associations and ISD 194 school activities(Jeane’s idea). This could be a grant project(help from Judy?) that would enable parents to quickly see activities across the community for children and family. It would also help areas of overlap and possible areas of collaboration. B. Review of a new concept of tracking participation in Pa rks called ECO-COUNTER. Could we have a trial project of a handful of parks utilizing this concept? The people from this company explained that Park/Rec Departments typically roll the cost of these devices into CIP projects for new or renovation park projects. Take a look at their web page and attachment below: http://www.eco-compteur.com/en/applications/parks-recreation C. Use the NRPA Facility Market reports to better understand the population, trends and market around an existing or potentially new park or facility, planning for development and programs can be enhanced(See description attached below) Review Your Agency’s Performance Against its Peers By Kevin Roth|Posted on April 4, 2017 Kevin Roth is NRPA’s Vice President of Research. Tags: Operations This week, we released the 2017 NRPA Agency Performance Review , our annual report summarizing the key findings and insights from Park Metrics. If this sounds familiar, it is because the Agency Performance Review is the new name for the NRPA Field Report. There is no simple set of standards for park and recreation agencies. What wo rks well for one agency may not be best for your agency. Agencies serve differing populations, have differing missions and mandates, and have access to differing levels and sources of funding. To discover what works best for your agency, you need benchmark data to compare how your agency performs against similar peers. That is where the 2017 NRPA Agency Performance Review comes in. No other resource provides park and recreation professionals and other key stakeholders with a wealth of valuable benchmarks an d insights that inform on the state of the industry. These insights help: 1. Guide park and recreation professionals in evaluating the performance of their agencies. Do their agencies provide as much open space, recreation opportunities and programming as the ir peers? Is the agency properly staffed or sufficiently funded? 2. Make informed decisions on the optimal set of service and facility offerings based on the demographics and, therefore, the needs of a specific community while also providing comparative agency data from other communities/agencies. 3. Show the prevalence of expanded activities and offerings at agencies throughout the nation. This report demonstrates to policymakers, key stakeholders, the media and the general public the full breadth of service offerings and responsibilities of park and recreation departments throughout the United States. The 2017 NRPA Agency Performance Review features 21 graphics of top-line data findings and analysis explaining each metrics’ importance, broken into six areas of focus: • Park facilities • Programming • Responsibilities of Park and Recreation Agencies • Staffing • Budget • Agency Funding Sample of 6 of 21 national performance metrics from Agency Performance Review Report shown attached directly below We know that park and recreation agencies are as diverse as the communities they serve. There is no one - size-fits-all formula as to how park and recreation professionals meet their critical shared mission: to be leaders in conservation, health and wellness, and social equity by creating healthier communities and environments for all people. That is why beyond the report, we also have created interactive reporting tools that allow you allow you to drill into the data. These interactive reporting tools allow you to filter all 21 sets of metrics by jurisdiction population, population density, agency budget, agency type, staff size, the number of parks main tained, and geographic region. Even better, you also have the option to customize the data further to generate metrics from agencies similar to yours. By entering your agency’s Park Metrics data through a 30 question survey, you can run customized performance reports that place your agency’s data right next to that of its peers. Even though the2017 NRPA Agency Performance Review is now out, it is never too late to enter your agency’s data to take advantage of everything Park Metrics has to offer. We are excited to bring the 2017 NRPA Agency Performance Review and accompanying interactive tools to park and recreation professionals. This is the most comprehensive set of benchmarking resources for the park and recreation industry, and it only happens because of the agencies who participate in Park Metrics. If your agency is one of the many that already has entered its 2016 agency performance data, thank you. If you have not, it is not too late. Log in to get started. If you need assistance with your login or entering your data, please contact Greg Manns or Daniel Espada. Kevin Roth is NRPA’s Vice President of Research. 120