HomeMy WebLinkAboutItem 06.c
CITY OF LAKEVILLE
CITY COUNCIL WORK SESSION MINUTES
May 22, 2017
1. Mayor Anderson called the meeting to order at 6:00 p.m. in the Lake Marion Conference Room.
Members present: Mayor Anderson, Council Members Davis, LaBeau, Hellier, and Wheeler
Members absent: None
Staff present: Justin Miller, City Administrator; Dave Olson, Community & Economic
Development Director; Daryl Morey, Planning Director; Mike Meyer, Fire Chief; Brian
Carstensen, Fire Marshall; Jerilyn Erickson, Finance Director; John Hennen, Parks & Recreation
Director; Chris Petree, Public Works Director; Tamara Wallace, Deputy City Clerk
2. Citizen Comments
There were no citizen comments concerning non-agenda items.
3. Food Trucks
At the April work session meeting, staff was given direction to draft an ordinance for the
allowance of food trucks in public and private parking lots within the City’s downtown. The draft
ordinance addressed previous Council concerns and feedback to include: licensing requirements,
application guidelines and procedures, fees, allowable locations, parking restrictions, as well as
other performance and compliance standards for safety. The ordinance was compiled using
information acquired from State statutes, neighboring cities, and previous staff work completed
when looking to license food trucks within city parks.
The Council reviewed the draft ordinance and clarified it specifically applied to non-special
events, within downtown Lakeville, and on public and private parking lots. The Council also
discussed what the process would be should a food truck vendor want to locate on a city-owned
parking lot, the minimum insurance requirements, fire code inspection schedule, and examined
at length the consideration of an annual license fee versus the proposed per day charge.
John Erickson, 14940 Avalon Path, Owner/ Operator of Angry Inch Brewery
Thanked staff and Council for their time in researching this proposal. Felt that while the $50/ day
fee was comparable to neighboring cities, most of them have the option for an annual license/ fee,
making this a possible deterrent for food truck vendors to come to Lakeville.
City Council Work Session Minutes, May 22, 2017 Page 2
Brian Carstensen, Lakeville Fire Marshall
Clarified the fire department’s goal would be to do an annual fire inspection of food trucks,
expiring at the end of the year, as currently done with Lakeville businesses; with the
understanding that random spot inspections could be necessary.
The Council thanked staff for their work, and wished to move forward with the ordinance as
proposed today, with the plan to re-assess the process and demand in another year. The
ordinance will be brought forward for Council vote at the June 5 meeting. In the interim, staff
was directed to review the minimum insurance requirements with the City’s attorney and
insurance agent.
4. Park Dedication Fees/ 10 Year CIP
Staff provided brief background on the initial proposal from the Parks, Recreation, and Natural
Resources Committee (PRNRC) to increase park dedication fees by 5.9%, following decreases in
years 2012 and 2014. The formula presently used by the City to determine park dedication fees is
based on assessed market value of unplatted land. Concern amongst some of the council
members led to a special work session held on December 12, where staff was directed to create a
10-Year Park Dedication Fund Plan (versus the 5-Year typically used) to better measure if an
increase in park dedication fees should be considered.
Staff presented two scenarios, with one being a flat fee throughout the ten-year plan and the
second with a 3% annual increase. Each scenario assumed construction of 300 single family
homes, 20 townhomes, and the development of five commercial and ten industrial acres. The
plan also accounted for proposed projects and amenities outlined in the 2015 Parks, Trails and
Open Space Plan, and the City’s “Envision Lakeville” statement.
The Council reviewed the comparative data prepared by staff and asked for clarification on the
math presently used to determine park dedication fees, the differences in fees for multi vs. single
family homes, projects currently expected to be funded through bond proceeds, the process to
change these fees mid-year, and legislative parameters for determining park dedication fees.
Bob Swan, 16675 Lakeview Court, Parks, Recreation, & Natural Resources Committee
(PRNRC) Member
Has concern with the Council not using the formula that was put in place following extensive
financial research, and a lot of effort between the two committees; he would propose that the
formula remain in place. Mr. Swan also expressed the passion of the PRNRC, and their desire to
think of the children and residents of the next generation, and not only about monetary impact.
Jeanne Peterson, 6851 161st Street, Parks, Recreation, & Natural Resources Committee
(PRNRC) Member
City Council Work Session Minutes, May 22, 2017 Page 3
Felt there was not the same discussion level when it came to reducing the park dedication fees.
After extensive discussion, the Council directed staff to schedule a public hearing to increase park
dedication fees by 3% effective July 1, 2017.
Break from 7:32 p.m. – 7:35 p.m.
5. Advance Payable Authorization
As a follow-up to the April work session discussion regarding delegation of authority to pay
claims, Ms. Erickson presented the proposed update to the internal accounting policies and
procedures for payment processing. This revised policy addressed various council discussion
items and concerns including staff ensuring: payments are processed to meet deadlines – not too
early or too late, check register review by Finance or Assistant Finance Director prior to payment
issuance, and regular submission of the expenditure claims list to the Council for their review.
Staff asked for Council direction on the draft resolution prepared.
The Council thanked Ms. Erickson and her staff for the work completed, and it will move this
item forward to the consent agenda of the June 5 City Council meeting.
6. Transportation Update
Mr. Petree provided a transportation update which included the following construction projects:
County Road 50 bids will be opened on May 23, County Road 70/County-wide Corridor Study
RFPs which are currently being reviewed by Dakota County, the traffic signal at County Road 46/
Buck Hill Road, mill and overlay work on Dodd Blvd. from County Road 50 to County Road 70
scheduled for early June (finalizing by the end of June), County Road 50 from Holyoke to Cedar
Avenue scheduled for 2019, intersection improvement at Dodd Blvd. and Flagstaff also scheduled
for 2019, 2017 Street Reconstruction Project presently in phase 1 and beginning phase 2, Launch
Park Project going out for bid on May 31, finalizing the pedestrian crossing system at Antlers
Park and Steve Michaud Park, early discussion for the 2018 Street Reconstruction project, and
various miscellaneous projects throughout the City.
Mr. Petree also shared renderings of the signage included in the upcoming Holyoke Streetscape
Project in downtown Lakeville; and asked Council opinion on the background color for the sign.
Liz Potasek, 16485 Kingswood Drive, Director of the Downtown Lakeville Business
Association (DLBA)
Stated that as far as she knows, all members/ businesses of the DLBA are happy with the signage
that will be placed in downtown Lakeville.
7. Committee/ City Administrator Updates
City Council Work Session Minutes, May 22, 2017 Page 4
Mr. Miller provided a brief update on the neighborhood comprehensive plan meetings that began
at the end of April; and the Indoor Athletic Facility Taskforce which has had two meetings, and
will look to schedule one more before presenting their recommendation, which they plan to bring
to the June 26 City Council meeting.
Council Member Davis attended the Fire Relief meeting where they reviewed the recent audit,
and initiated conversations on the fire relief pension. He also attended the DLBA meeting and
discussed the Holyoke Streetscape project, as well as the Personnel Committee meeting.
Council Member Hellier attended the Personnel Committee meeting as well to discuss staffing at
the liquor stores. He was not able to attend the I-35 Solutions Meeting but indicated that Mayor
Anderson did send a letter to the legislature asking that the BRT Orange Line be included in the
Bonding Bill. Finally, he also went to the Chamber meeting where they received an update from
the County Transportation Director on the future of County Road 70, as well as CTIB.
Council Member LaBeau could not attend the Dakota Communications Center Meeting,
however Mr. Miller stated they approved the budget and set fees for next year. Council Member
LaBeau also thanked staff for their work with the recent Taste of Lakeville event.
Council Member Wheeler went to the Indoor Athletic Facility Taskforce meeting and gave a few
preliminarily ideas of what type of facility the group is leaning towards; he also attended the
Liquor Committee’s meeting.
Mayor Anderson shared his visit to the Capitol where a small group of mayors met with the
Governor and his Chief of Staff; and he provided an update on recent discussions regarding
environmental sustainability plans at the Regional Council of Mayors.
The Council also discussed the upcoming Pan-O-Prog Grand Parade to be held on July 8.
8. Adjourn
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
__________________________________
Tamara Wallace, Deputy City Clerk
__________________________________
Douglas P. Anderson, Mayor