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June 5, 2017 Item No.
RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution
delegating authority to pay claims.
Approval of the resolution will delegate the authority to pay all claims made against the City
to the Finance Director.
Overview
Minnesota State Statute Section 412.271, subdivision 8 states that a city council may delegate
its authority for paying certain claims made against the city to a city administrative official.
City staff presented information at council workshops held on April 24, 2017 and May 22,
2017 regarding the statutory requirements and the proposed process for payment of claims
including the accounting policies and procedures that are in place to address internal
controls. The accounting policies and procedures reflected recommendations made by the
City Council.
A draft resolution was presented as part of the workshop packet. One modification has been
made to the resolution to clarify that the accounting standards and procedures were
established by the Finance Department, rather than the City Council.
Primary Issues to Consider
The City Council will receive a list of expenditures paid (claims list) for review at each council
meeting as part of the consent agenda.
Supporting Information
• Resolution
Financial Impact: $ Budgeted: Y☐ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Jerilyn Erickson, Finance Director
N/A
N/A
CITY OF LAKEVILLE
RESOLUTION NO. ____
RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS
WHEREAS, Minnesota State Statute Section 412.271, Subd. 8 states that a city
council may delegate its authority for paying certain claims against the city to a city
administrative official subject to certain criteria; and
WHEREAS, the prerequisite criteria for delegating this authority have all been met
by the city through the following: (i) city’s internal accounting and administrative
procedures, (ii) regular review of expenditure list by City Council at each meeting, and (iii)
preparation of an annual audited financial statement attested by an independent certified
public accountant, public accountant or state auditor; and
WHEREAS, procurement of goods and services are made under the authority
granted in the purchasing policy, council-approved resolutions and/or applicable state
statutes; and
WHEREAS, Minnesota State Statute Section 471.425, Subd. 2 states that cities that
have at least one regularly scheduled meeting per month must pay their bills within 35 days
of receipt and this delegation of authority is conducive to this end while assuring appropriate
city council oversight.
NOW, THEREFORE, BE IT RESOLVED by the Lakeville City Council:
1. The recitals set forth above are incorporated herein.
2. The City Finance Director is authorized to pay all claims made against the City that
meet the standards and procedures established by the Finance Department.
ADOPTED this 5th day of June 2017 by the City Council of the City of Lakeville
CITY OF LAKEVILLE
By: ________________________________
Douglas P. Anderson
ATTEST:
________________________________
Charlene Friedges, City Clerk